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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MAY 13, 2019 

NOTICE TO PUBLIC:
The City Council and/or Finance Committee will be
conducting a Special Joint Meeting
at 2:30 p.m. to discuss the
Capital Improvement Program Budget and the
Fiscal Year 2020 Recommended
Operating Budget

Closed Session 5:00 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

 A.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section
        54956.9(d)(1) Name of Case: Pasadena Civic Center Coalition v. City of Pasadena LASC Case No.: BS164664

        ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL pursuant to Government Code Section 54956.9(d)(4) (one potential case)

ACTION: DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

C.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case)

ACTION: DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

D.    CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organizations: Laborers' International Union of North America, Local 777 (LIUNA) 

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME. 

 

 

 City Manager/Executive Director 

1.      TAX-SHARING RESOLUTION IN CONNECTION WITH ANNEXATION NO. 32 TO COUNTY SANITATION DISTRICT NO. 16         Recommendation:
(1)      Find that the proposed Tax-Sharing Resolution is exempt from environmental review pursuant to guidelines of the California Environmental Quality Act (Title 14, Chapter 3, Section 15315, Class 15, minor land divisions);
(2)      Adopt the joint resolution of the Board of Directors of County Sanitation District No. 16, approving and accepting the negotiated  exchange of property tax revenues resulting from Annexation No. 32 to County Sanitation District No. 16 of Los Angeles County; and
(3)      Authorize the City Manager or his designee to execute all documents on behalf of the City, subject to City Attorney approval.

211K

ATTACHMENT A 104K

ATTACHMENT B 195K

ATTACHMENT C 290K

ATTACHMENT D 238K

ACTION:  APPROVED STAFF RECOMMENDATION

 2.     CONTRACT AWARD TO MCWIL SPORTS SURFACES, INC., FOR GYM FLOOR REPLACEMENTS AT VILLA-PARKE COMMUNITY   CENTER AND AT VICTORY PARK RECREATION CENTER FOR AN AMOUNT NOT-TO-EXCEED $313,000        
Recommendation:
(1)      Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated April 24, 2019, submitted by McWil Sports Surfaces, Inc., in response to the Project Plans and Specifications for the Gym Floor Replacement at Villa-Parke and Victory Park, reject all other bids received April 24, 2019, and authorize the City Manager to enter into a contract for an amount not-to-exceed $313,000, which includes the base contract amount of $265,729.28, and a contingency of $47,270.72 to provide for any necessary change orders.

281K

ACTION:  APPROVED STAFF RECOMMENDATION

 3.     CONTRACT AWARD TO VART CONSTRUCTION INC., FOR ON-CALL ARTWORK INSTALLATION AND CONSTRUCTION SERVICES FOR AN AMOUNT NOT-TO-EXCEED $250,000        
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and  that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated April 23, 2019, submitted by Vart Construction Inc., in response to the Project Plans and Specifications for the On-Call Artwork Installation and Construction Services Project, reject all other bids received April 23, 2019, and authorize the City Manager to enter into a contract for an amount not-to-exceed $150,000 for a three-year term, with two optional one-year extensions for an amount not-to-exceed $50,000 per year, for a maximum contract amount not-to-exceed $250,000. 

263K

ACTION:  APPROVED STAFF RECOMMENDATION

4.      CONTRACT AWARDS TO ARNOLD AND WALTERS TELECOMMUNICATIONS CONSULTANTS AND PRESCOTT COMMUNICATIONS, INC., FOR FIBER NETWORK ENGINEERING AND CONSTRUCTION MANAGEMENT SERVICES         Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Authorize the City Manager to enter into contracts, based on a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with Arnold and Walters Telecommunications Consultants and Prescott Communications, Inc., for fiber network engineering and construction management services for a one year period in the amount of $90,000 each, with an option for one one-year extension to both contracts in the amount of $90,000. 

233K

ATTACHMENT A  92K

TPA 289K

ACTION:  APPROVED STAFF RECOMMENDATION

5.      EXTENSION OF CONTRACT NO. 30472 WITH VPLS SOLUTIONS, LLC FOR THE PURCHASE OF NETWORK DATA COMMUNICATIONS EQUIPMENT AND SERVICES        
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)      Authorize the City Manager to extend the term of Contract No. 30472 with VPLS Solutions, LLC to May 31, 2020; and
(3)      To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. 

191K

TPA 152K

ACTION:  APPROVED STAFF RECOMMENDATION

6.      ADOPT A RESOLUTION TO AUTHORIZE AN APPLICATION FOR A $75,000 GRANT FROM THE UNITED STATES BUREAU OF RECLAMATION FOR FISCAL YEAR 2019        
Recommendation:
(1)      Find that the proposed grant authorization is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA guidelines, Section 15301(a) Existing Facilities, and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances;
(2)      Adopt a resolution to authorize Pasadena Water and Power (“PWP”) to apply for a grant from the United States Department of the Interior – Bureau of Reclamation (“BOR”) in an amount not-to-exceed $75,000 for a Spray-to-Drip Conversion Kit project; and
(3)      Designate the City Manager, or his designee, as the authorized representative with signature authority for the grant application and all contract documents pursuant to this grant. 

262K

RESOLUTION 294K

ACTION:  APPROVED STAFF RECOMMENDATION

7.      AMENDMENT TO FISCAL YEAR 2019 ADOPTED OPERATING BUDGET FOR   NEW LIMITED-TERM, GRANT-FUNDED PROGRAM COORDINATOR I POSITION        
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in State CEQA Guidelines Section 15378(b);
(2)      Amend the Fiscal Year (FY) 2019 Operating Budget to recognize revenues in the amount of $113,500 and appropriate the same amount in the Department of Housing’s FY 2019 Operating Budget; and
(3)      Amend the Department of Housing’s FY 2019 Operating Budget to add 1.0 Full-time Equivalent (FTE), a limited-term, grant-funded Program Coordinator I. 

200K

ACTION:  APPROVED STAFF RECOMMENDATION

8.      AMENDMENT TO FISCAL YEAR 2019 ADOPTED OPERATING BUDGET FOR ADDITIONAL CONTINUUM OF CARE FUNDING         Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment; and
(2)      Amend the Department of Housing’s Fiscal Year (FY) 2019 Operating Budget by recognizing and appropriating $121,397 in Continuum of Care grant revenue, as detailed in the table found in the Background section of the agenda report. 

210K

ACTION:  APPROVED STAFF RECOMMENDATION

9.      CONTRACT AWARD TO NOHO CONSTRUCTORS DBA NOHO GENERAL ENGINEERING CONSTRUCTORS FOR HAMILTON PARK VARIOUS PROJECTS – PHASE II FOR AN AMOUNT NOT-TO-EXCEED $713,100 AND AMENDMENT TO FISCAL YEAR 2019 CAPITAL IMPROVEMENT PROGRAM BUDGET        
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances;
(2)      Amend the Fiscal Year 2019 Capital Improvement Program (CIP) Budget by appropriating $550,000 in the Residential Impact Fees (RIF) to Hamilton Park Various Projects – Phase II (78069); and
(3)      Accept the bid dated May 3, 2019, submitted by Noho Constructors dba Noho General Engineering Constructors in response to the Project Plans and Specifications for Hamilton Park Various Projects – Phase II, reject all other bids received May 3, 2019, and authorize the City Manager to enter into a contract not-to-exceed $713,100, which includes the base contract amount of $637,100 and a contingency of $76,000 to provide for any necessary change orders. 

311K

ACTION:  APPROVED STAFF RECOMMENDATION

10.    AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH AXON ENTERPRISES, INC., TO PURCHASE THE TASER 7 (CONDUCTIVE ENERGY WEAPONS) CERTIFICATION PRODUCT PACKAGE        
Recommendation:
(1)        Find that the action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment;
(2)        Amend the Fiscal Year (FY) 2019 Operating Budget by appropriating $77,503 from unappropriated fund balance in the Supplemental Law Enforcement Fund 201;
(3)        Authorize the issuance of a purchase order to Axon Enterprises, Inc., to provide the Taser 7 Certification Product Package for a total of 210 Taser 7 conductive energy weapons in an amount not-to-exceed $647,000 over a period of 5 years. Competitive bidding is not required pursuant to City Charter Section 1002(C), contracts for labor, materials, supplies or services available from only one vendor; and
(4)        It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

249K

TPA 167K

ACTION:  APPROVED STAFF RECOMMENDATION

  City Council 

11.    RESIGNATION OF GRANT SCOTT McCOMB FROM THE PASADENA COMMUNITY ACCESS CORPORATION BOARD (District 2 Nomination)

61K           

ACTION:  ACCEPTED WITH REGRETS

12.    REAPPOINTMENT OF KEITH JONES TO THE FIRE AND POLICE RETIREMENT BOARD EFFECTIVE JULY 1, 2019 (Police Representative) 

ACTION:  APPROVED

City Clerk/Secretary 

13.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 13,318	David Berrios	$        1,098.55
Claim No. 13,319	Project Resources Group, representing Charter Spectrum	2,802.03
Claim No. 13,320	Theresa Williams	25,000.00+
Claim No. 13,321	Melissa Strype	500.00
Claim No. 13,322	Geico as subrogee for Melissa Strype	2,945.61
Claim No. 13,323	Frank J. Ozello, Jr, representing Karen Radley	Not stated

ACTION:  RECEIVED AND FILED

 

Economic Development and Technology Committee

 Finance Committee

 Legislative Policy Committee

 Municipal Services Committee

 Public Safety Committee

 

14.    CONTINUED PUBLIC HEARING: FISCAL YEAR 2020 RECOMMENDED SCHEDULE OF TAXES, FEES, AND CHARGES         Recommendation: It is recommended that the City Council close the public hearing and adopt the Fiscal Year (FY) 2020 Recommended Schedule of Taxes, Fees, and Charges. 

153K

ATTACHMENT A 1225K

ACTION: APPROVED STAFF RECOMMENDATION

15.    PUBLIC HEARING: APPROVE RECOMMENDED ADJUSTMENTS TO THE WATER RATES (To be discussed and considered concurrently with Item No. 18, including for public comment purposes.)
Recommendation: It is recommended that the City Council:
(1)      Find that the recommended adjustments to the water rates are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15273 (Rates, Tolls, Fares, and Charges);
(2)      Open the public hearing to receive public comment on recommended adjustments to the water rates to:

a.    Eliminate the rate differentials in the Distribution and Customer (“D&C”) Charge, Commodity Charge, and the Capital Improvement Charge (“CIC”) for customers located outside the city limits to be effective June 1, 2019;

b.    Eliminate the winter and summer (“seasonal”) rate differentials in the Commodity and CIC charges for all customers to be effective August 1, 2019;

c.    Increase the D&C Charge for all customers to generate annual revenue of $3.4 million to be effective August 1, 2019;

d.    Increase the D&C Charge for all customers to generate annual revenue of $3.7 million to be effective July 1, 2020; and

e.    Increase the Commodity Charge to generate annual revenue of $0.5 million to be effective July 1, 2020.

(3)      Direct the City Clerk to report on written comments received from the public;

(4)      Close the public hearing;

(5)      Approve the aforementioned recommended adjustments to the water rates; and

(6)      Direct the City Attorney to prepare an amendment to the Water Rate Ordinance (“Ordinance”) implementing the changes to the water rates described in the agenda report. 

2927K

ATTACHMENT A 4230K

ATTACHMENT B 2535K

CORRESPONDENCE 11747K

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 2818k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

16.    CONTINUED PUBLIC HEARING: CITY MANAGER’S RECOMMENDED FISCAL YEAR 2020 OPERATING BUDGET AND FISCAL YEAR 2020 – 2024 CAPITAL IMPROVEMENT PROGRAM BUDGET        
Recommendation: It is recommended that the City Council receive public comment and continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m. until June 17, 2019 or such other date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and formally adopt the Fiscal Year (FY) 2020 Recommended Operating Budget and FY 2020-2024 CIP Budget.

241K

ATTACHMENT A 184K

ATTACHMENT B 144K

ATTACHMENT C 1474K

ATTACHMENT D 343K

ATTACHMENT E 1781K

ATTACHMENT F 1591K

CORRESPONDENCE 2051K

https://www.cityofpasadena.net/finance/wp-content/uploads/sites/27/City-of-Pasadena-Recommended-Budget-2020.pdf

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 214k

ACTION:  CONTINUED THE PUBLIC HEARING TO  MAY 20, 2019 AT 7:00 P.M.

 City Manager 

17.    PLANNED DEVELOPMENT 36 – PASADENA GATEWAY MIXED-USE PROJECT 3200 EAST FOOTHILL BOULEVARD (“SPACE BANK”)
Recommendation: It is recommended that the City Council authorize the City Manager to transmit the attached Comment Letter regarding the Draft Remedial Action Workplan (DRAW) for the Pasadena Gateway Mixed-Use Project located at 3200 East Foothill Boulevard.

572K

ATTACHMENT A 562K

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 529k

ACTION:  APPROVED STAFF RECOMMENDATION WITH ADDITIONAL COMMENTS ADDED TO CITY'S COMMENT LETTER

LINK TO FINAL LETTER:  CITY’S LETTER TO DTSC

 City Council

 First Reading:   

18.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA, CALIFORNIA AMENDING THE WATER RATE ORDINANCE, TITLE 13, CHAPTER 13.20 OF THE PASADENA MUNICIPAL CODE” (To be discussed and considered concurrently with Item No. 15, including for public comment purposes.) 

144K

ORDINANCE 1412K

ACTION:  INTRODUCED BY COUNCILMEMBER MCAUSTIN; CONDUCTED FIRST READING

19.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 4, CHAPTER 4.32 REGARDING CONSTRUCTION TAX AND ADDING PASADENA MUNICIPAL CODE TITLE 14, CHAPTER 14.08 ENTITLED “MANDATORY SEISMIC STRENGTHENING PROVISIONS FOR EXISTING WOOD-FRAME BUILDINGS WITH SOFT, WEAK OR OPEN-FRONT WALLS”

119K

ORDINANCE 2696K

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 574k

ACTION:  INTRODUCED BY COUNCILMEMBER MCAUSTIN; CONDUCTED FIRST READING

 Second Reading:  None