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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
APRIL 29, 2019 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: City of Pasadena v. Trimming Land Company, Inc.
LASC Case No.: BC614872 (consolidated with LASC Case Nos. BC619680, EC066586) 

B.     CITY CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case)

City Manager/Executive Director 

1.      RECLASSIFY A CLASSIFICATION IN THE DEPARTMENT OF PUBLIC HEALTH AND SET SALARY CONTROL RATES         Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)      Adopt a resolution to reclassify the classification of Director of Public Health to Director of Public Health/Health Officer and set salary control rates. 

513k

RESOLUTION 86k

2.      AUTHORIZATION TO AMEND CONTRACT NO. 31379 WITH HINDERLITER, DE LLAMAS AND ASSOCIATES TO PERFORM THIRD PARTY REVIEW AND SCORING OF COMMERCIAL CANNABIS APPLICATIONS
Recommendation:
(1)       Find that the actions proposed are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) as they will not have a potentially significant environmental effect and, therefore, fall under the General Rule exemption;
(2)      Authorize the City Manager to amend Contract No. 31379 with Hinderliter, de Llamas and Associates for third party review and scoring of commercial cannabis applications to increase the not-to-exceed amount from $250,000 to $450,000;
(3)      To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served; and
(4)      Amend the Fiscal Year 2019 Operating Budget to recognize revenues of $1,747,712 and appropriate funds in the amount of $450,000. 

482k

TPA 162k

3.      AUTHORIZATION TO AMEND CONTRACT NO. 30761 WITH HINDERLITER, DE LLAMAS AND ASSOCIATES TO INCLUDE TRANSACTIONS TAX AUDIT SERVICES       
Recommendation:
(1)      Find that the actions proposed are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) as they will not have a potentially significant environmental effect and, therefore, fall under the General Rule exemption; and
(2)      Authorize the City Manager to amend Contract No. 30761 with Hinderliter, de Llamas and Associates for transactions tax revenue consulting services to include audit fees in the amount of 25% of the initial amount of new transactions and use tax revenue recovered by the vendor. 

335k

TPA 162k

4.      AUTHORIZATION TO ENTER INTO CONTRACTS WITH SIERRA CYBERNETICS, INC., SUPERB TECH, INC., TRINUS CORPORATION, 22^ND CENTURY TECHNOLOGIES, INC., HOWROYD-WRIGHT EMPLOYMENT AGENCY, INC., DBA APPLEONE EMPLOYMENT SERVICES, JADA SYSTEMS, INC., AND JBA INTERNATIONAL LLC FOR IT TEMPORARY STAFFING SERVICES         Recommendation:
(1)      Find that the proposed contracts are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule; and
(2)      Authorize the City Manager to enter into contracts, based on a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with: Sierra Cybernetics, Inc., Superb Tech, Inc., Trinus Corporation, 22^nd Century Technologies, Inc., Howroyd-Wright Employment Agency, Inc. DBA AppleOne Employment Services, Jada Systems, Inc., and JBA International LLC for IT temporary staffing services for a period of three years or until $400,000 is expended per vendor, whichever comes first. 

758k

ATTACHMENT A 458k

TPA 1046k

5.      FINANCE COMMITTEE: CONTRACT AWARD TO INTERNATIONAL LINE BUILDER’S INC., FOR TRAFFIC SIGNAL IMPROVEMENTS AT INTERSECTIONS OF LAKE AVENUE AND ORANGE GROVE BOULEVARD, LINCOLN AVENUE AND MOUNTAIN/SECO STREET, AND LINCOLN AVENUE AND FOREST AVENUE, FEDERAL-AID PROJECT HSIPL-5064(084), FOR AN AMOUNT NOT-TO-EXCEED $700,000 AND AMENDMENT TO FISCAL YEAR 2019 CAPITAL IMPROVEMENT PROGRAM BUDGET         Recommendation:
(1)      Find that on September 18, 2017, the City Council found the project to be exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination, and find that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances;
(2)      Amend the Fiscal Year (FY) 2019 Capital Improvement Program (CIP) Budget by appropriating $120,000 in Traffic Reduction Fees to the Tansportation System Safety Enhancements Project (75089); and
(3)      Accept the bid dated April 17, 2019, submitted by International Line Builder’s Inc., in response to the project plans and specifications for the Traffic Signal Improvements at the Intersections of Lake Avenue and Orange Grove Boulevard, Lincoln Avenue and Mountain/Seco Street, and Lincoln Avenue and Forest Avenue project, reject all other bids received, and authorize the City Manager to enter into a contract not-to-exceed $700,000, which includes the base contract amount of $599,239 and a contingency of $100,761 to provide for any necessary change orders. 

724k

City Council 

6.    RESIGNATION OF D. JASON LYON FROM THE HISTORIC PRESERVATION COMMISSION EFFECTIVE JUNE 30, 2019 (Mayor
Nomination) 

122k

7.      RESIGNATION OF JOSEPH RUEDAFLORES FROM THE HUMAN RELATIONS COMMISSION (District 7 Nomination) 

71k

8.    APPOINTMENT OF SIAMAK NASSIRPOUR TO THE PASADENA CENTER OPERATING COMPANY BOARD (Hotel Nomination) 

City Clerk/Secretary 

9.         APPROVAL OF MINUTES 

10.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

11.    CONSIDERATION OF A CALL FOR REVIEW OF A BOARD OF ZONING APPEALS DECISION TO THE CITY COUNCIL REGARDING AFFORDABLE HOUSING CONCESSION PERMIT NO. 11869 TO FACILITATE THE CONSTRUCTION OF A NEW 94,165 SQUARE-FOOT, SIX-STORY, 92-UNIT, MULTI-FAMILY RESIDENTIAL BUILDING (INCLUDING EIGHT “VERY LOW INCOME UNITS”), WITH 131 PARKING SPACES IN A THREE-LEVEL SUBTERRANEAN PARKING GARAGE FOR THE PROPERTY LOCATED AT 253 SOUTH LOS ROBLES AVENUE (Mayor Tornek) 

5935k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

12.    PUBLIC HEARING: FISCAL YEAR 2020 RECOMMENDED SCHEDULE OF TAXES, FEES, AND CHARGES
Recommendation:
(1)      Open the public hearing for the Fiscal Year 2020 Recommended Schedule of Taxes, Fees, and Charges; and
(2)      Continue the public hearing to May 13, 2019 at 7:00 p.m., or other such date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2020 Schedule of Taxes, Fees, and Charges. 

397k

ATTACHMENT A 1222k

13.    PUBLIC HEARING: CITY MANAGER’S RECOMMENDED FISCAL YEAR 2020 OPERATING BUDGET AND THE FISCAL YEAR 2020 – 2024 CAPITAL IMPROVEMENT PROGRAM BUDGET
Recommendation:
(1)      Open the public hearing on the City Manager’s Recommended Fiscal Year (FY) 2020 Operating Budget and the FY 2020-2024 Capital Improvement Program (CIP) Budget; and
(2)      Continue the public hearing to May 6, 2019 at 7:00 p.m. and thereafter at each subsequent meeting of the City Council until the City Council determines that the public hearing may close and then formally adopt the FY 2020 Operating Budget and FY 2020-2024 CIP Budget. 

586k

ATTACHMENTS A & B 312k

ATTACHMENT C 1476k

ATTACHMENT D 342k

ATTACHMENT E 1796k

ATTACHMENT F 1592k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 948k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Manager 

14.    PLANNED DEVELOPMENT 36 – PASADENA GATEWAY 3200 E. FOOTHILL MIXED-USE PROJECT (“SPACE BANK”) (To be heard at 6:45 p.m. or thereafter.)
Recommendation: The following report is for information only, no City Council action is required. The purpose of this report is to provide information regarding the status of the subject project and advise the Council and community as to steps staff have initiated in regard to concerns raised regarding remediation of toxic substances located at the project site. 

488k

CORRESPONDENCE 2214k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 12093k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

City Council 

First Reading:   

15.    Conduct first reading of ”AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 3, CHAPTER 3.24, SECTION 3.24.030 OF THE PASADENA MUNICIPAL CODE TO ALLOW FOR FACILITY USE FEE WAIVERS FOR CIVIC OR PATRIOTIC ORGANIZATIONS CHARGING ADMISSION OR COLLECTING DONATIONS” 

313k

ORDINANCE 200k

Second Reading:  None