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 AGENDA
CITY COUNCIL AND
|THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
APRIL 8, 2019 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Locations:   302 N. Garfield Ave. and 299 N. Euclid, Pasadena
Agency Negotiator:  Steve Mermell
Negotiating Parties:  Michael Bustamante and Vivienne Kwong
Under Negotiation:  Price and terms of payment 

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

A.     ROAD TO THE 2020 CENSUS, ENGAGING COMMUNITIES – PRESENTATION BY MICHAEL KHOURI, PARTNERSHIP SPECIALIST, UNITED STATES BUREAU OF CENSUS 

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION: PRESENTATION MADE

 

City Manager/Executive Director 

1.      MEMORANDUM OF UNDERSTANDING WITH PASADENA UNIFIED SCHOOL DISTRICT TO PROVIDE NECESSARY SUPPORT TO IMPLEMENT A SAFE ROUTES TO SCHOOL EDUCATION AND ENCOURAGEMENT PROGRAM
Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA), Section 15061(b)(3) of the State CEQA Guidelines; and
(2)      Authorize the City Manager to enter into a Memorandum of Understanding with the Pasadena Unified School District (PUSD) to provide necessary support to the City’s consultant to conduct a Safe Routes to School Education and Encouragement Program in an amount not-to-exceed $171,500, which includes the base contract amount of $152,926 and a contingency of $18,574 to provide for any necessary change orders. 

525k

TPA 151k

ACTION:  APPROVED STAFF RECOMMENDATION

2.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH THE CITY OF GLENDALE FOR COSTS ASSOCIATED WITH LIFECYCLE UPDATES TO THE CITY’S RADIO COMMUNICATIONS SYSTEM
Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)      Authorize the issuance of a purchase order with the City of Glendale for costs associated with lifecycle updates to the City’s radio communications system in an amount not-to-exceed $217,400. Neither competitive bidding nor competitive selection are required pursuant to City Charter Section 1002(H), and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities. 

454k

ACTION:  APPROVED STAFF RECOMMENDATION

3.      AUTHORIZE INCREASE TO PURCHASE ORDER NO. 1191249 WITH INTELLITIME SYSTEMS CORPORATION BY $185,000 FOR A TOTAL NOT-TO-EXCEED OF $617,725 FOR ADDITIONAL PROFESSIONAL SERVICES RELATED TO CONFIGURATION OF THE VIRTUAL TIMECARD INTERFACE (VTI) SYSTEM
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)      Authorize the City Manager to increase Purchase Order No. 1191249, with Intellitime Systems Corporation by $185,000, thereby increasing the total not-to-exceed amount from $432,725 to $617,725; and
(3)      To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. 

524k

TPA 163K

ACTION:  APPROVED STAFF RECOMMENDATION

4.      CONTRACT AWARD TO UDC, INC., FOR FIBER MANAGEMENT SOFTWARE IMPLEMENTATION AND DATA MIGRATION SERVICES
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Authorize the City Manager to enter into a contract, based on a competitive selection process pursuant to Pasadena Municipal Code Section 4.08.047, with
UDC, Inc., for fiber management software implementation and data migration services in an amount not-to-exceed $191,325, which includes a base contract amount of $173,932 and a 10 percent contingency of $17,393. 

721k

ATTACHMENT A 93k

TPA 161k

ACTION:  APPROVED STAFF RECOMMENDATION

5.      CONTRACT AWARD TO GOLDEN GATE STEEL, INC., DBA GOLDEN GATE CONSTRUCTION FOR HALE BUILDING INTERIOR REMODEL PROJECT FOR AN AMOUNT NOT-TO-EXCEED $562,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of use beyond that previously existing at the time of the lead agency’s determination, and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)      Accept the bid dated March 20, 2019, submitted by Golden Gate Steel, Inc., dba Golden Gate Construction in response to the Project Plans and Specifications for the Hale Building Interior Remodel, reject all other bids received March 20, 2019, and authorize the City Manager to enter into such contract for an amount not-to-exceed $562,000 which includes the base contract amount of $468,526 and a contingency of $93,474 to provide for any necessary change orders. 

651k

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

6.      RESIGNATION OF HECTOR LA FARGA, JR. FROM THE HUMAN SERVICES COMMISSION (Agency Nomination) 

323k

ACTION:  ACCEPTED WITH REGRETS

7.      RESIGNATION OF MARC REUSSER FROM THE HISTORIC PRESERVATION COMMISSION (Historic Highlands Landmark District Nomination) 

116k

          ACTION:  ACCEPTED WITH REGRETS

8.      REAPPOINTMENT OF JOHN H. PLUMMER TO THE ROSE BOWL AQUATICS CENTER BOARD (City Nomination) 

  ACTION:  APPROVED

9.      APPROVAL OF FIRST AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY CLERK
Recommendation:
(1)      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines, and as such, is not subject to environmental review; and
(2)      Approve an amendment to the employment agreement for City Clerk, Mark Jomsky, to provide an increase to salary and the classification’s salary control rate and amend language regarding Management Time Off so it is consistent with the Executive Management Salary Resolution. It is further recommended that the Mayor be authorized to sign the amendment to the employment agreement to reflect City Council approved changes. 

487k

ACTION:  APPROVED MAYOR'S RECOMMENDATION

City Clerk/Secretary 

10.      APPROVAL OF MINUTES 

March 11, 2019	City Council
March 11, 2019	Successor Agency to the Pasadena Community Development Commission
March 18, 2019	City Council
March 18, 2019	Successor Agency to the Pasadena Community Development Commission
March 25, 2019	City Council
March 25, 2019	Successor Agency to the Pasadena Community Development Commission

        ACTION:  APPROVED AS SUBMITTED

11.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,288	Jose Zamudio	$       1,907.20
Claim No. 13,289	Frederick Cheung	2,200.00
Claim No. 13,290	James Gilbert	1,023.46
Claim No. 13,291	Patricia Anne Glasset	25,000.00+
Claim No. 13,292	Heidi L. Bass	500.00
Claim No. 13,293	Guillermo Lopez	1,020.73

            ACTION:  RECEIVED AND FILED

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee   

Municipal Services Committee 

Public Safety Committee 

12.    PUBLIC HEARING: SUBMITTAL OF PUBLIC HOUSING AGENCY ANNUAL PLAN (2019) TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Recommendation: It is recommended that the City of Pasadena (the “City”), as Successor Agency to the Pasadena Community Development Commission, after a public hearing:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15061(b)(3), as it will not have a potentially significant environmental effect, and, therefore, falls under the “general rule” exemption; and
(2)      Approve the City’s Public Housing Agency Annual Plan (2019), and authorize the City Manager to execute any and all documents regarding its submittal to the U.S. Department of Housing and Urban Development. 

771k

ATTACHMENT - DRAFT ANNUAL PLAN 35445k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

City Manager 

13.    RECOMMENDATIONS FOR DEVELOPMENT PARAMETERS WITHIN THE CIVIC CENTER AND ANALYSIS OF POSSIBLE REUSE OPTIONS FOR THE YWCA BUILDING
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)      Provide direction to staff regarding:
           a.    the proposed parameters for the redevelopment of the YWCA building;
           b.    the use(s) of the building; and
           c.    the process for selecting a specific project and possibly including the  adjacent northern City-owned property (Water & Power site). 

797k

ATTACHMENT A 3092k

ATTACHMENT B 14344k

ATTACHMENT C 11972k

CORRESPONDENCE 1204k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 110k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION: APPROVED STAFF RECOMMENDATION NO. 1, AND DIRECTED STAFF TO ADDRESS THE DETERIORATION OF THE YWCA BUILDING, DEVELOP AND DISTRIBUTE A REQUEST FOR PROPOSALS (RFP) TO REDEVELOP AND PRESERVE THE BUILDING AS A HISTORIC RESOURCE, ALLOW FOR ADDITIONAL DEVELOPMENT OF PROPERTY EAST OF THE YMCA BUILDING, UTILIZING A SETBACK OF 45 FEET ON THE EAST SIDE OF BOTH PROPERTIES, A HEIGHT LIMIT OF 60 FEET, ANGLED FACADES WITH ENTRANCES FACING CENTENNIAL PLAZA SHOWING DEFERENCE TO CITY HALL, ELIMINATE ANY ON-SITE PARKING REQUIREMENTS, AND REQUIRE THAT THE GROUND FLOORS BE ACCESSIBLE TO THE PUBLIC  

City Council 

First Reading:  None 

Second Reading:   

14.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 17 (ZONING CODE), CHAPTERS 17.50, 17.60, AND 17.80 TO UPDATE DEFINITIONS AND REGULATIONS FOR SEXUALLY ORIENTED BUSINESSES” (Introduced by Councilmember Hampton) 

215k

ORDINANCE 2192k

ACTION:  ADOPTED