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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MAY 21, 2018 

NOTICE TO PUBLIC:
The City Council and/or Finance Committee will be
conducting a Special Joint Meeting
at 3:00 p.m. to discuss the
 Fiscal Year 2018 Recommended Operating Budget  

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

CLOSED SESSION - 5:30 P.M. 
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting
)

A.     CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location: 1001 Rose Bowl Drive, Pasadena, California
Agency Negotiator:  Darryl Dunn
Negotiating Party: Chris Klein, Anschutz Entertainment Group /Los Angeles Galaxy
Under Negotiations: Price and terms of payment
 

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Attorney/City Prosecutor
City Representative: Terry Tornek
      

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

C.    CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representative: Jennifer Curtis and Steve Mermell
Employee Organization: Pasadena Police Officers Association (PPOA)

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

PUBLIC MEETING - 6:30 P.M.   

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

 

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

 

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director 

1.      PURCHASE ORDER WITH CORE & MAIN LP TO FURNISH AND DELIVER CEMENT-MORTAR LINED DUCTILE-IRON PIPE FOR AN AMOUNT NOT-TO-EXCEED $504,434 PER YEAR
Recommendation:

(1)
      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Section 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)
      Accept the bid dated April 23, 2018, submitted by Core & Main LP in response to Specifications WD-18-02, to furnish and deliver cement-mortar lined ductile-iron pipe for the Water and Power Department (“PWP”); reject all other bids, and authorize the issuance of a purchase order with Core & Main LP for an amount not-to-exceed $504,434 for a period of one year; and
(3)
      Subject to the approval of the City Manager extend the purchase order for three optional one-year terms not-to-exceed $504,434 per year. If the three additional one-year terms are exercised, the total contract value would be $2,017,736 for a maximum contract duration of four years. 

702k

ACTION:  APPROVED STAFF RECOMMENDATION

2.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH GENERAL PUMP COMPANY, INC., TO PROVIDE LABOR AND MATERIALS FOR WELL AND PUMP MAINTENANCE FOR THE WATER AND POWER DEPARTMENT
Recommendation:
(1)
      Find that the proposed authorization is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) and that there are no features that distinguish this project from others in the exempt classes and, therefore, there are no unusual circumstances; and
(2)
      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with General Pump Company, Inc., for well and pump maintenance in an amount not-to-exceed $326,700 which includes the base contract amount of $297,000 and a contingency of $29,700, to provide for any necessary change orders for an initial period of one year, with an option for three additional one-year terms, each year not-to-exceed $326,700. If the three additional one-year terms are exercised, the total contract amount will be $1,306,800. Competitive bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services. 

652k

ATTACHMENT A 77k

TPA 188k

ACTION:  APPROVED STAFF RECOMMENDATION

3.      APPROVAL OF GRANT AWARDS IN THE AMOUNT OF $100,000 FROM THE PASADENA ASSISTANCE FUND
Recommendation: It is recommended that the City Council take the following actions:
(1)
      Find that the recommended action is exempt from the California Environmental  Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3) (General Rule); and
(2)
      Approve the award of local Pasadena Assistance Funds (PAF) grants totaling $100,000 to the Armenian Relief Society ($50,000) and the Armory Center of the Arts ($50,000) to provide public service activities for FY 2019 and FY 2020.  

Recommendation of the Human Services Commission
:
On April 11, 2018, the Human Services Commission recommended that the City Council approve the two-year funding allocations for Pasadena Assistance Fund (PAF) projects listed in the agenda report.          

607k

ACTION:  APPROVED STAFF RECOMMENDATION

4.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH PUBLIC SAFETY CORPORATION FOR FALSE ALARM PERMITTING AND COLLECTION MANAGEMENT SERVICES
Recommendation:
(1)
      Find that the action proposed in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)
      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code (P.M.C.), with Public Safety Corporation for false alarm permitting and collection management services in an amount not-to-exceed of $180,000 which includes the base contract amount of $150,000 for a four-year term and a $30,000 contingency to provide for any necessary change orders; and
(3)
      To the extent this action could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to P.M.C. Section 4.08.049(B), contracts for which the City’s best interests are served.
 

593k

ATTACHMENT A 198k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDTION

5.      CONTRACT AWARD TO ITERIS, INC., FOR CONSULTANT SERVICES TO PROVIDE TRAFFIC MANAGEMENT CENTER (TMC) STAFFING SERVICES FOR SPECIAL EVENTS
Recommendation:
(1)
      Find this action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), Review for Exemption; and
(2)
      Authorize the City Manager to enter into a contract, as the result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Iteris, Inc., for consultant services to provide Traffic Management Center staffing services for special events in the City in an amount not-to-exceed $400,292 for three years, which includes the base contract amount of $333,576 and a contingency of $66,716 to provide for any necessary change orders. Competitive price bidding is not required pursuant to City Charter Section 1002(F). 

720k

ACTION:  APPROVED STAFF RECOMMENDATION

6.      FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING MARCH 31, 2018
Recommendation:
 This report is for information only. 

1259k

ATTACHMENT A 5225k

ACTION:  APPROVED STAFF RECOMMENDATION

7.      PUBLIC SAFETY COMMITTEE: CONTRACT AWARD TO PUBLIC WORKS GROUP TO PERFORM EVALUATION OF PROPOSITION 47 BOARD OF STATE AND COMMUNITY CORRECTIONS (BSCC), GRANT FUNDED ACTIVITIES FOR THE PASADENA POLICE DEPARTMENT
Recommendation:
(1)
      Find the proposed action to be categorically exempt under the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301(b) (Existing Facilities) and that there are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances; and
(2)
      Authorize the City Manager to enter into a contract with Public Works Group as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, for the evaluation of Proposition 47 (Prop 47) BSCC grant funded activities in an amount not-to-exceed $168,000 over 38 months. 

680k

ATTACHMENT A 76k

TPA 234k

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

8.      RESIGNATION OF LORENA YEPEZ HERNANDEZ FROM THE COMMISSION ON THE STATUS OF WOMEN EFFECTIVE JUNE 30, 2018 (District 7 Nomination) 

137k

ACTION:  ACCEPTED WITH REGRETS

9.      APPOINTMENT OF GABRIEL CEJA, SR. TO THE SENIOR COMMISSION (District 5 Nomination) 

ACTION:  APPROVED

City Clerk/Secretary 

 10.   ADOPTION OF A RESOLUTION RESCINDING CONTRACT NO. 30659 WITH THE UNITED STATES POSTAL SERVICE (USPS), AND AUTHORIZING THE FINANCE DIRECTOR TO ISSUE PAYMENT TO USPS FOR POSTAGE IN AMOUNTS NECESSARY TO MEET THE BUSINESS NEEDS OF THE CITY   
Recommendation
:

(1)
      Find that the following proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)
      Adopt a resolution rescinding Contract No. 30659 and authorizing the Director of Finance to issue payment to the United States Postal Service for postage in amounts necessary to meet the business needs of the City. 

574k

RESOLUTION 277k

ACTION:  APPROVED STAFF RECOMMENDATION

11.      APPROVAL OF MINUTES 

May 7, 2018

Special Joint Meeting of the City Council and Finance Committee

May 7, 2018

City Council

May 7, 2018

Successor Agency to the Pasadena Community Development Commission

        ACTION:  APPROVED AS SUBMITTED, WITH THE CITY COUNCIL MAY 7, 2018 SPECIAL JOINT MINUTES NOT APPROVED

12.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 13,094

Sandra Posser de Andrade

  $       2,900.00

Claim No. 13,095

John Efstathiou, Lucky Boy Enterprises, Inc.

           2,242.00

Claim No. 13,096

Brian Boquecosa

              300.00

         ACTION:  RECEIVED AND FILED

OLD BUSINESS: 

13.   10-YEAR SOCCER EXCLUSIVITY WITH ANSCHUTZ ENTERTAINMENT GROUP (“AEG”)/ LOS ANGELES GALAXY    
Recommendation of the Rose Bowl Operating Company (RBOC):
(1)
      Find that action proposed in the agenda report is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” as defined in the State CEQA Guidelines, Section 15378(b)(2) and therefore is not subject to environmental review; and
(2)
      Approve a ten-year exclusive partnership with AEG for international soccer matches held at the Rose Bowl.
 

540k

ACTION:  ITEM HELD FOR A FUTURE MEETING

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

PUBLIC HEARINGS: 7:00 P.M.

14.    PUBLIC HEARING: SUBSTANTIAL AMENDMENT TO THE ANNUAL ACTION PLAN (2017-2018) FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Recommendation:
(1)
      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)       Approve the submission to the U.S. Department of Housing and Urban Development of a Substantial Amendment to the Annual Action Plan (2017-2018) as described in the agenda report to:  a) cancel Pasadena Unified School District project; and b) reallocate remaining CDBG funds from Senior Center Roof Replacement project to Jackie Robinson Center Kitchen Remodel project. 

599k

ACTION:  APPROVED STAFF RECOMMENDATION

15.    PUBLIC HEARING: APPROVAL OF THE ANNUAL ACTION PLAN (2018-2019) AND RELATED FUNDING APPLICATIONS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIP ACT, AND EMERGENCY SOLUTIONS GRANT PROGRAMS
Recommendation:
It is recommended that upon close of the public hearing the City Council take the following actions:

(1)
      Find that the recommended action is exempt from the California Environmental  Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3) (General Rule);
(2)
      Approve the Annual Action Plan, including the funding allocations set forth in the agenda report for Program Year 2018-2019 program activities under the Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), and HOME Investment Partnerships (HOME) programs, for submittal to the U.S. Department of Housing and Urban Development (HUD);
(3)
      Approve the submittal of a grant application for CDBG Program Year 2018-2019 entitlement funds in the amount of $1,984,992;
(4)
      Approve the submittal of a grant application for ESG Program Year 2018-2019 entitlement funds in the amount of $158,823;
(5)
      Approve the submittal of a grant application for HOME Program Year 2018-2019 entitlement funds in the amount of $818,655; and
(6)
      Authorize the City Manager to execute, and the City Clerk to attest, the Annual Action Plan (2018-2019), the grant applications, certifications, and any and all other documents deemed necessary by HUD to obtain the allocation of the aforementioned federal entitlement funds. 

Recommendation of the Human Services Commission
:
On February 14, 2018, the Human Services Commission approved recommendations for City Council consideration for CDBG public service projects listed in Attachment A of the agenda report.
Recommendation of the Northwest Commission
:
On March 13, 2018, the Northwest Commission approved recommendations for City Council consideration for CDBG City Set-Aside projects listed in Attachment A of the agenda report, with any remaining funds to be allocated towards sidewalk improvements in northwest Pasadena. 

839k

ATTACHMENT A 322k

ATTACHMENT B 979k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

16.    PUBLIC HEARING: REVISION TO PLANNED DEVELOPMENT NO. 35 (COLORADO HILL) 1347-1355 EAST COLORADO BOULEVARD AND 39 NORTH HILL AVENUE; 1336 EAST COLORADO BOULEVARD
Recommendation:
(1)
      Find that there are no changed circumstances or new information as part of the proposed application that necessitate further environmental review beyond the Final Environmental Impact Report (FEIR) adopted by the City Council on September 12, 2016; and
(2)
      Approve the revisions to the Planned Development. 

2090k

ATTACHMENT A 792k

ATTACHMENT B 5876k

ATTACHMENT C 1047k

ATTACHMENT D 5274k

ATTACHMENT E 1194k

ATTACHMENT F 2869k

ATTACHMENT G 53448k

ACTION:  CONTINUED THE PUBLIC HEARING TO JULY 16, 2018 AT 7:00 P.M.

17.    PUBLIC HEARING: FISCAL YEAR 2019 RECOMMENDED OPERATING BUDGET
Recommendation:
It is recommended that the City Council:
(1)
      Open the public hearing for the Fiscal Year 2019 Recommended Operating Budget; and
(2)
      Receive public comment and continue the public hearing to each subsequent regular meeting of the City Council at 7:00 p.m. until June 18, 2018 or such other date as the City Council may determine, and at which time the City Council will be asked to close the public hearing and adopt the Fiscal Year 2019 Recommended Operating Budget.
 

400k


ATTACHMENT A 184k

ATTACHMENT B 1150k

https://ww5.cityofpasadena.net/finance/wp-content/uploads/sites/48/2018/04/Consolidated-FY-2019-Recommended-Budget_optimized.pdf

POWERPOINT PRESENTATION - HUMAN SERVICES AND RECREATION DEPARTMENT - PRESENTED AT MEETING

POWERPOINT PRESENTATION - LIBRARY DEPARTMENT - PRESENTED AT MEETING

ACTION:  CONTINUED THE PUBLIC HEARING TO JUNE 4, 2018 AT 7:00 P.M.

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager 

City Council 

ORDINANCES                     

First Reading:   

18.   Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 17.44 OF THE ZONING CODE (TITLE 17) TO INCORPORATE THE CALIFORNIA DEPARTMENT OF WATER RESOURCES MODEL WATER EFFICIENT LANDSCAPE ORDINANCE” 

250k

ORDINANCE 2004k

ACTION:  INTRODUCED BY COUNCILMEMBER HAMPTON; CONDUCTED FIRST READING

19.   Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA REPEALING CHAPTER 13.22 (WATER EFFICIENT LANDSCAPE) OF THE PASADENA MUNICIPAL CODE PERTAINING TO WATER EFFICIENT LANDSCAPE” 

265k

ORDINANCE 5017k

ACTION:  INTRODUCED BY COUNCILMEMBER HAMPTON; CONDUCTED FIRST READING

Second Reading:   

20.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 14, CHAPTER 14.30 RELATING TO PROHIBITION OF FIREWORKS” (Introduced by Councilmember Hampton) 

317k

ORDINANCE 255k

ACTION:  ADOPTED

INFORMATION ITEM

 

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

 

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson)
Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

May 23, 2018 (Special Workshop - CTRL Collective Pasadena, 45 S. Arroyo Parkway, Pasadena, CA, 4:00 – 6:00 p.m.)

June 19, 2018

July 17, 2018

FINANCE COMMITTEE (Chair Mayor Terry Tornek, Victor Gordo, John J. Kennedy, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2nd floor)

May 21, 2018 (Special Joint City Council/Finance Committee Meeting to commence at 3:00 p.m.)

May 28, 2018 (To be cancelled)

June 4, 2018 (Special Joint City Council/Finance Committee Meeting to commence at 3:00 p.m.)

LEGISLATIVE POLICY COMMITTEE (Chair Terry Tornek, Steve Madison, Gene Masuda)
Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

May 22, 2018 (To be cancelled)

June 26, 2018

July 24, 2018

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Tyron Hampton, Terry Tornek, Andy Wilson)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

May 22, 2018

June 12, 2018 (To be cancelled)

June 26, 2018

PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy, Tyron Hampton, Steve Madison, Terry Tornek)
Meets the first Monday of each month at 4:15 p.m. and the third Wednesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

June 4, 2018 (To be cancelled)

June 20, 2018

July 2, 2018

FUTURE COUNCIL MEETING DATES

May 28, 2018 (To be cancelled)

June 4, 2018 (Special Joint City Council/Finance Committee Meeting at 3:00 p.m. in the Council Chamber, Room S249, 100 North Garfield Avenue, Pasadena)

June 11, 2018 (Special Joint City Council/Finance Committee Meeting at 3:00 p.m. in the Council Chamber, Room S249, 100 North Garfield Avenue, Pasadena)

June 18, 2018 (Special Joint City Council/Finance Committee Meeting at 3:00 p.m. in the Council Chamber, Room S249, 100 North Garfield Avenue, Pasadena)

June 25, 2018 (To be cancelled)

July 2, 2018 (To be cancelled)

July 9, 2018

July 16, 2018

July 23, 2018

July 30, 2018 (To be cancelled)

August 6, 2018 (To be cancelled)

August 13, 2018 (To be cancelled)

August 20, 2018

August 27, 2018

September 3, 2018 (To be cancelled)

September 10, 2018 (To be cancelled)

FUTURE PUBLIC HEARINGS:

June 4, 2018, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2019 Recommended Operating Budget

June 11, 2018, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2019 Recommended Operating Budget

June 11, 2018, 7:00 p.m. - Approval of the Terms of Agreements to Transfer Housing Successor Funds in a Total Sum Not-to-Exceed $472,399 to the Housing Authority of the County of Los Angeles to Assist Permanent Supportive Housing

June 18, 2018, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2019 Recommended Operating Budget
 

                                                                                    COMMISSION VACANCIES 42k