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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JANUARY 8, 2018
 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

 

CLOSED SESSION - 5:30 P.M. 

(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

 A.     CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
 
Properties:  155 East Green Street, 300 East Colorado Boulevard, 400 East Green Street
Agency Negotiator: Steve Mermell
Negotiating Party:  Lance Taylor
Under Negotiation: Price and terms of payment
   

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B.     CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATIORS pursuant to Government Code Section 54956.8
Property Location: 1001 Rose Bowl Drive, Pasadena, California
Agency Negotiator:  Darryl Dunn
Negotiating Party: United Bid Committee, John Kristick (Executive Director)

Under Negotiations: Price and terms of payment
 

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

PUBLIC MEETING - 6:30 P.M.   

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

 

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA

Public comment will be limited to a total of 20 minutes at the beginning of the meeting

and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

 

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

 City Manager/Executive Director

1.      CONTRACT AWARD TO ACCESS PACIFIC, INC., FOR AREA H PERIMETER IMPROVEMENTS FOR AN AMOUNT NOT-TO-EXCEED $1,100,000
Recommendation:

(1)
      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination and that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and
(2)
      Accept the bid dated December 19, 2017, submitted by Access Pacific, Inc., in response to the Project Plans and Specifications for Area H Perimeter Improvements, reject all other bids, and authorize the City Manager to enter into such contract for an amount not-to-exceed $1,100,000.
 

313k

ACTION:  APPROVED STAFF RECOMMENDATION

2.      RESOLUTION APPROVING ADMINISTERING AGENCY-STATE MASTER AGREEMENT NO. 07-5064F15 BETWEEN THE CITY OF PASADENA AND STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION, FOR USE OF FEDERAL-AID FUNDS ON LOCAL TRANSPORTATION PROJECTS        
Recommendation
:

(1)
      Find that approval of the Master Agreement is exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15061(b)(3), the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment, and find that there are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual circumstances;
(2)
      Adopt a resolution approving the updated Administering Agency-State Master Agreement No. 07-5064F15 between the City of Pasadena and the State of California, Department of Transportation (Caltrans), for federal-aid funded transportation projects; and
(3)
      Authorize the City Manager or his designee to execute Administering Agency – State Master Agreement No. 07-5064F15 and all future master agreements, subsequent project specific program supplemental agreements, funding and cooperative agreements, and amendments thereto, on behalf of the City.
 

212k


RESOLUTION 467k

ACTION:  APPROVED STAFF RECOMMENDATION AS AMENDED (UPDATED RESOLUTION)

3.      ADOPT A RESOLUTION FOR EXCEPTION TO THE 180-DAY WAIT PERIOD IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTIONS 7522.56 AND 21224 RELATED TO HIRING IN THE PASADENA POLICE DEPARTMENT
Recommendation:

(1)
      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)
      Adopt a resolution for exception to the 180-day wait period for hiring retiree.

207k

RESOLUTION 2732k

ATTACHMENT A 365k

ACTION:  REMOVED FROM AGENDA

4.      APPROVAL OF AMENDMENT TO THE PASADENA TOURNAMENT OF ROSES ASSOCIATION MASTER LICENSE AGREEMENT NO. 20,502
Recommendation:

(1)
      Find that the action proposed in the agenda report to be exempt from environmental review pursuant to the California Environmental Quality Act (“CEQA”), State CEQA Guidelines Section 15301 (existing facilities); and
(2)
      Authorize the City Manager to sign an amendment to the Amended and Restated Mater License Agreement with the Pasadena Tournament of Roses Association.
 

257k

ACTION:  APPROVED STAFF RECOMMENDATION

5.      EXTENSION OF AGREEMENT NO. 21,641 WITH TYLER TECHNOLOGIES, INC., TO FURNISH AND DELIVER AN ENTERPRISE RESOURCE PLANNING SYSTEM
Recommendation:

(1)    Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule; and
(2)    Authorize the City Manager to retroactively amend Contract No. 21,641 with Tyler Technologies, Inc., to extend the performance term period to December 31, 2018
.

248k

TPA 90k

ACTION:  APPROVED STAFF RECOMMENDATION

6.      AUTHORIZATION TO AMEND CONTRACT NO. 22304 WITH MICHAEL BAKER INTERNATIONAL TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $150,000 FROM $850,000 TO $1,000,000 FOR CONTRACT PLANNING SERVICES
 Recommendation:

(1)
      Find that actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) State Guidelines Section 15061 (b)(3) (General Rule);
(2)
      Authorize the City Manager to amend Contract No. 22304 with Michael Baker International to increase the contract amount by $150,000, thereby increasing the total not-to-exceed amount from $850,000 to $1,000,000; and
(3)
      To the extent this could be considered a separate procurement subject to the Competitive Selection Process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served.
 

263k


TPA 86k

ACTION:  APPROVED STAFF RECOMMENDATION

7.      FINANCE COMMITTEE: CONTRACT AWARD TO YAKAR FOR DESIDERIO NEIGHBORHOOD PARK PROJECT FOR AN AMOUNT NOT-TO-EXCEED $2,020,000 AND AMENDMENT TO FISCAL YEAR 2018 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET
Recommendation:

(1)
      Acknowledge that on October 27, 2014, the City Council adopted a resolution to certify the Final Environmental Impact Report for the Reuse of the Desiderio Army Reserve Center, the Environmental Findings, a Mitigation Monitoring and Reporting Program, and a Statement of Overriding Considerations, and find that there are no changes to the project, changed circumstances or new information that would warrant further environmental review;
(2)
      Amend the Fiscal Year (FY) 2018 Capital Improvement Program Budget by appropriating $340,000 in Residential Impact Fees to the Desiderio Park – Development of New Park (78054) project; and
(3)
      Accept the bid dated December 20, 2017, submitted by YAKAR in response to the Project Plans and Specifications for Desiderio Neighborhood Park Project, reject all other bids, and authorize the City Manager to enter into such contract for an amount not-to-exceed $2,020,000.
 

501k

ACTION:  APPROVED STAFF RECOMMENDATION

8.      LEGISLATIVE POLICY COMMITTEE: APPROVAL OF THE FEDERAL AND STATE LEGISLATIVE PLATFORMS FOR CALENDAR YEAR 2018        
Recommendation
:

(1)
      Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and
(2)
      Approve the Federal Legislative Platform and the State Legislative Platform for calendar year 2018.

Recommendation of the Legislative Policy Committee
:
At a special meeting of the Legislative Policy Committee on December 12, 2017, staff presented both the Federal and State Platforms for calendar year 2018. The Committee recommended forwarding both Platforms to the City Council with minor revisions.

  319k

ATTACHMENT A  1728k
ATTACHMENT B 2994 k

ACTION:  APPROVED STAFF RECOMMENDATION

 City Council 

9.      RESIGNATION OF RI-KARLO HANDY FROM THE HUMAN SERVICES COMMISSION (District 1 Nomination)

  30k

ACTION:  ACCEPTED WITH REGRETS

10.   RESIGNATION OF KARLA BLUESTONE FROM THE LIBRARY COMMISSION (Mayor Nomination/District 7) 

36k

ACTION:  ACCEPTED WITH REGRETS

11.    APPOINTMENT OF WILLIAM B. DeCLERCQ TO THE SOUTH LAKE PARKING PLACE COMMISSION (Mayor Nomination/District 7) 

ACTION:  APPROVED

12.   APPOINTMENT OF RACHEL JANBEK AS CITY OF PASADENA REPRESENTATIVE TO THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT BOARD SERVING AT THE PLEASURE OF THE COUNCIL FOR A TERM OF FOUR YEARS, COMMENCING JANUARY 1, 2018 (Mayor Terry Tornek Nomination) 

ACTION:  APPROVED

13.   APPOINTMENT OF PAUL LECLERC TO THE PASADENA CENTER OPERATING COMPANY BOARD (Hotel Nomination) 

ACTION:  APPROVED

14.   APPROVAL OF AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY MANAGER
Recommendation
:

(1)
      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)
      Approve an amendment to the employment agreement for City Manager Steven B. Mermell to provide an increase to his annual salary and reflect the increase in his employee-paid pension contribution. It is further recommended that the Mayor be authorized to sign the amendment to the employment agreement to reflect City Council approved changes.
 

141k


AGREEMENT 372k

ACTION:  APPROVED MAYOR'S RECOMMENDATION

City Clerk/Secretary 

15.      APPROVAL OF MINUTES 

December 4, 2017

City Council

December 4, 2017

Successor Agency to the Pasadena Community
Development Commission

December 11, 2017

City Council

December 11, 2017

Successor Agency to the Pasadena Community Development Commission

December 18, 2017

City Council

December 18, 2017

Successor Agency to the Pasadena Community Development Commission

December 25, 2017

City Council

December 25, 2017

Successor Agency to the Pasadena Community Development Commission

January 1, 2018

City Council

January 1, 2018

Successor Agency to the Pasadena Community Development Commission

        ACTION:  APPROVED AS SUBMITTED

 16.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA       

Claim No. 13,018

State Farm Insurance as subrogee of Ninfa Alvarez

$        2,014.51

Claim No. 13,019

Patrick David Haynes

        25,000.00+

Claim No. 13,020

Karl Bohee

        25,000.00+

Claim No. 13,021

Farid Yaghoubtil, Esq   (Downtown L.A. Law Group) representing Anthony Brian Rose II

        25,000.00+

Claim No. 13,022

Kaveh Navab, Esq, (Navab Law), representing Adis Hayrapetyan

        25,000.00+

Claim No. 13,023

Michael Nyerges

        25,000.00+

Claim No. 13,024

Arthur D. Welsh c/o Claudia Welsh Andrews

          6,108.46

Claim No. 13,025

V. James DeSimone Law, representing Alisha Brown

        25,000.00+

Claim No. 13,026

The Law Office of Neal H. Sobol, representing Jill Rosenberg (aka Jill Rosenberg-Price)

       Not stated

Claim No. 13,027

Mahoney Law Group, APC, representing Vachel A. Brown

        25,000.00+

Claim No. 13,028

Charles Anthony McClain

          2,693.92

Claim No. 13,029

UCM/ERP – Chamber Building c/o The Kutzer Company

          5,000.00

Claim No. 13,030

Kirakosian Law, APC, representing Sidney Roulet-Gregg, an individual, through guardian ad litem, Priscilla Roulet-Gregg

        25,000.00+

Claim No. 13,031

Lawrence Nakagawa

          2,200.00

        ACTION:  RECEIVED AND FILED

17.      PUBLIC HEARINGS SET

            February 5, 2018, 7:00 p.m. – Designation of 580 Arbor Street as a Landmark

February 5, 2018, 7:00 p.m.
Designation of 139 South Los Robles Avenue as a Landmark 

February 5, 2018, 7:00 p.m.
Substantial Amendment to the 2017-18 Annual Action Plan for Community Development Block Grant Program

ACTION:  PUBLIC HEARINGS SET

OLD BUSINESS:  None

  

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

 Economic Development and Technology Committee 

Finance Committee 

18.    AMENDMENTS TO FISCAL YEAR 2018 ADOPTED OPERATING BUDGET FOR THE ACQUISITION OF PROPERTY LOCATED AT 717 E. UNION STREET, PASADENA, CA        
Recommendation
:

(1)
       
Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)
       
Amend the Fiscal Year (FY) 2018 Adopted Operating Budget by appropriating $3,155,000 from the Residential Impact Fees – Central District and approve a transfer of said funds to the General Fund for the acquisition of real property located at 717 E. Union Street, Pasadena, CA. 

214k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 1987k

ACTION:  APPROVED STAFF RECOMMENDATION

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee

PUBLIC HEARING:  None

 

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

 City Manager 

19.    AMENDMENT TO PROXIMITY REQUIREMENT OF INCLUSIONARY HOUSING REGULATIONS; FINDING OF NUISANCE FOR 745-759 N. ORANGE GROVE BOULEVARD        
Recommendation
:

(1)
      Find that the proposed actions are exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)
      Amend Section IV.B.3.b “Proximity Requirement” of Inclusionary Housing Regulations as described in the agenda report; and
(3)
      Make a finding of nuisance as to the property located at 745 – 759 N. Orange Grove Boulevard under the Inclusionary Housing Regulations, Section IV(B)(3)(b), as a blighted condition of long-standing duration.
 

360k

ATTACHMENT 812k

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

City Clerk 

20.    DETERMINATION ON THE FUTURE FORMAT OF CITY ELECTIONS TO BE HELD ON STATEWIDE ELECTION DATES IN EVEN YEARS CONSISTENT WITH THE CALIFORNIA VOTER PARTICIPATION RIGHTS ACT (CVPRA) AND DIRECTION TO STAFF TO PREPARE APPROPRIATE CHARTER AMENDMENT BALLOT MEASURE LANGUAGE TO BE SUBMITTED FOR VOTER APPROVAL AT THE JUNE 5, 2018 STATEWIDE PRIMARY ELECTION 
Recommendation

(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), (“General Rule”);
(2)    Determine an agreed upon format for future City elections to occur on statewide election dates in even years consistent with the California Voter Participation Rights Act (CVPRA), from the following options:

Option A:
     Continue to utilize the current Primary and General election format for the offices of Mayor and members of the City Council, requiring the successful candidate for any office to receive a 50%+1 majority to be elected in either the Primary or General elections held in even years, necessitating a one-time 19-month extension of the current terms of the Mayor and members of the City Council to facilitate the transition to statewide election dates; or
Option B:
      Transition to plurality voting for the offices of Mayor and members of the City Council, wherein the successful candidate for any office must receive the highest number of votes for that office to be elected, with the election to occur on:

1.    Statewide Primary election dates, requiring a one-time 11-month extension of the current terms for the Mayor and members of the City Council to facilitate the transition to statewide election dates; or

2.    Statewide General election dates, requiring a one-time 19-month extension of the current terms for the Mayor and members of the City Council to facilitate the transition to statewide election dates.

(3)    Direct staff to prepare appropriate Charter Amendment language consistent with the City Council’s determination related to the future format of City elections, with the Charter Amendment measure to be submitted for voter approval at the June 5, 2018 Statewide Primary Election.

406k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 303k

ACTION:  APPROVED STAFF RECOMMENDATION, WITH THE CITY COUNCIL CHOOSING TO SUBMIT OPTION A TO THE VOTERS FOR APPROVAL AS A CHARTER AMENDMENT MEASURE AT THE JUNE 5, 2018 STATEWIDE PRIMARY ELECTION

 Advisory Bodies

21.    LICENSE AGREEMENT WITH SOCCER UNITED MARKETING FOR AN INTERNATIONAL SOCCER MATCH TO BE HELD
          MONDAY, MAY 28, 2018
         Recommendation of the Rose Bowl Operating Company:
               
         (1)
      Find that the license agreements proposed in the agenda report are categorically exempt under California Environmental Quality Act  
         (CEQA) State Guidelines Section 15323 (Normal Operations of Facilities for Public Gatherings);
         (2)
      Authorize the General Manager to negotiate and enter into license agreements with Soccer United Marketing (SUM) for the presentation
                  of an international soccer match on May 28, 2018 (Memorial Day); and        
        (3)
      Because this event will exceed the number of events that the Board may authorize, recommend that the City Council make the required
        findings, pursuant to Pasadena Municipal Code Section 3.32.270, to authorize the presentation of the proposed soccer match to be held at the
         Rose Bowl as a displacement event.

   
    282k

        EVENT SCHEDULE  123k

        ACTION:  APPROVED ROSE BOWL OPERATING COMPANY'S RECOMMENDATION

ORDINANCES                     

 First Reading:  None

 Second Reading:   

22.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 2, CHAPTER 2.355, SECTION 2.355.050(B) RELATING TO ADMINISTRATIVE FINES”

  121k

ORDINANCE 1089KB

ACTION:  ADOPTED

23.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE ZONING CODE (TITLE 17) TO ADD SECTION 17.50.296 TO CHAPTER 17.50 OF THE PASADENA MUNICIPAL CODE PERTAINING TO SHORT-TERM RENTALS”

103k


ORDINANCE 2426k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 3419k

ACTION:  ADOPTED

INFORMATION ITEM

 

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

 

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson)
Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

January 16, 2018 (To be cancelled)
February 20, 2018
March 20, 2018

FINANCE COMMITTEE (Chair Mayor Terry Tornek, Victor Gordo, John J. Kennedy, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2nd floor)

January 8, 2018
January 22, 2018
February 12, 2018 (To be cancelled)

LEGISLATIVE POLICY COMMITTEE (Chair Terry Tornek, Steve Madison, Gene Masuda)
Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

January 23, 2018
February 27, 2018
March 27, 2018

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Tyron Hampton, Terry Tornek, Andy Wilson)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

January 9, 2018
January 23, 2018
February 13, 2018

PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy, Tyron Hampton, Steve Madison, Terry Tornek)
Meets the first Monday of each month at 4:15 p.m. and the third Wednesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

January 17, 2018
February 5, 2018
February 21, 2018

 

FUTURE COUNCIL MEETING DATES

 

January 15, 2018 (To be cancelled)

January 22, 2018

January 29, 2018

February 5, 2018

February 12, 2018 (To be cancelled)

February 15, 2018 (Special Joint Meeting with Pasadena Unified School District Board of Education)

February 19, 2018 (To be cancelled)

February 26, 2018

March 5, 2018

March 12, 2018

March 19, 2018

March 26, 2018

April 2, 2018 (To be cancelled)

April 9, 2018

April 16, 2018

April 23, 2018

April 30, 2018

May 7, 2018 (Organizational Meeting of the City Council)

May 14, 2018

FUTURE PUBLIC HEARINGS:

February 5, 2018, 7:00 p.m. – Designation of 580 Arbor Street as a Landmark

February 5, 2018, 7:00 p.m.
– Designation of 139 South Los Robles Avenue as a Landmark

February 5, 2018, 7:00 p.m. Substantial Amendment to the 2017-18 Annual Action Plan for Community Development Block Grant Program

                                                                                               COMMISSION VACANCIES 8KB