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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MARCH 20, 2017 

Dinner Recess 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

 

 

DINNER RECESS - 5:30 P.M.   

 

PUBLIC MEETING - 6:30 P.M.   

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

 

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting

and
will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

 

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director 

1.      AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH MILSOFT UTILITY SOLUTIONS, INC., IN AN AMOUNT NOT-TO-EXCEED $372,324 FOR SOFTWARE, TECHNICAL SUPPORT AND MAINTENANCE OF THE OUTAGE MANAGEMENT SYSTEM FOR THE WATER AND POWER DEPARTMENT
Recommendation:

(1)
      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)
      Authorize the City Manager to enter into a purchase order without competitive bidding pursuant to the City Charter Section 1002(F), Contracts for Professional or Unique Services, with Milsoft Utility Solutions, Inc., to provide software, technical support and maintenance for the Outage Management System in an amount not-to-exceed $372,324 for three years; and
(3)
      Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B) contracts for which the City’s best interests are served. 

311k

TPA 164k

2.      RENEWAL OF THE SOUTH LAKE AVENUE PROPERTY AND BUSINESS IMPROVEMENT DISTRICT (SLA PBID)
Recommendation:

(1)
      Find that adopting a resolution renewing the South Lake Avenue Property and  Business Improvement District is exempt from the California Environmental Quality Act (CEQA) per Section 15061(b)(3) (General Rule); and

(2)
      Adopt a Resolution of Intention to renew the South Lake Avenue Property and Business Improvement District, and set a Public Hearing for May 15, 2017 at 7:00 p.m. 

434k

ATTACHMENT 1 3150k

ATTACHMENT 2 2441k

ATTACHMENT 3 1592k

APPENDIX 1 170k

3.      AUTHORIZATION TO AMEND CONTRACT NO. 22304 WITH MICHAEL BAKER INTERNATIONAL TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $250,000 FROM $600,000 TO $850,000 FOR CONTRACT PLANNING SERVICES
Recommendation:

(1)
      Find that actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA State Guidelines Section 15061(b)(3) (General Rule);
(2)
      Authorize the City Manager to amend Contract No. 22304 with Michael Baker International to increase the contract amount by $250,000, thereby increasing the total not-to-exceed amount from $600,000 to $850,000; and
(3)
      To the extent this could be considered a separate procurement subject to the Competitive Selection process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. 

200k

TPA 152k

4.      AUTHORIZATION TO AMEND CONTRACT NO. 22,276 WITH ANDERSON PENNA PARTNERS, INC., TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $150,000 FROM $323,000 TO $473,000 FOR CONTRACTED CODE COMPLIANCE SERVICES
Recommendation:

(1)
      Find that actions proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA State Guidelines Section 15061(b)(3) (General Rule);
(2)
      Authorize the City Manager to amend Contract No. 22,276 with Anderson Penna Partners, Inc., to increase the contract amount by $150,000, thereby increasing the total not-to-exceed amount from $323,000 to $473,000; and
(3)
      To the extent this could be considered a separate procurement subject to the Competitive Selection process, it is recommended that the City Council grant the contract an exemption pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), contract for which the City’s best interests are served. 

199k

TPA 93k

5.      AUTHORIZATION TO ISSUE A PURCHASE ORDER TO CHURCHILL NAVIGATION FOR A HELICOPTER GPS MAPPING SYSTEM IN THE AMOUNT OF $155,811.56
Recommendation:

(1)
      Find that the proposed action is not subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Sections 15060(c)(2), 15060(c)(3), and 15378, as the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment;
(2)
      Authorize the issuance of a Purchase Order to Churchill Navigation in an amount not-to-exceed $155,811.56. Competitive bidding is not required pursuant to City Charter Section 1002(c), Contract for labor, material, supplies, or services available from only one vendor; and
(3)
      Grant the proposed Purchase Order an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), Contracts for which the City’s best interests are served. 

252k

TPA 66k

6.      ITEM PULLED

City Council 

7.      APPROVAL OF AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY CLERK
Recommendation:

(1)
      Find that the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review; and
(2)
      Approve an amendment to the employment agreement for City Clerk Mark Jomsky to provide an increase to his annual salary and position’s salary control rate. It is further recommended that the Mayor be authorized to sign the amendment to the employment agreement to reflect City Council approved changes. 

135k

ATTACHMENT 1 161k

8.      APPOINTMENT OF CYNTHIA BOYD TO THE HISTORIC PRESERVATION COMMISSION (Washington Square Representative) 

City Clerk/Secretary 

9.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,825

Doreen Yamaoka

$           483.13

Claim No. 12,826

Scolinos, Sheldon & Nevell, representing Erick Wallace

        25,000.00+

10.      PUBLIC HEARINGS SET 

April 3, 2017, 7:00 p.m. – Economic Development Subsidy Report Pursuant to Government Code Section 53083 for a Ground Lease Agreement By and Between the City of Pasadena and KHP III Pasadena LLC (Kimpton)
 

April 19, 2017, 7:00 p.m. - Fiscal Year 2018-2022 Recommended Capital Improvement Program Budget


April 24, 2017, 7:00 p.m.
Adoption of a Zone Change to Designate a Landmark District Overlay for the Thorndike-Madrillo Landmark District (LD-24)

 
May 8, 2017, 7:00 p.m.
Fiscal Year 2018 Recommended Operating Budget
 

May 8, 2017, 7:00 p.m. - Fiscal Year 2018 Recommended Schedule of Taxes, Fees, and Charges

 
May 8, 2017, 7:00 p.m.
Fiscal Year 2018 Recommended General Fee Schedule

 

OLD BUSINESS:  None

 

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

11.    NEW STREET DESIGN GUIDE
         Recommendation:
It is recommended that the City Council,

         (1)
      Find that:
                    a.
  The proposed actions are exempt from review of the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Section
                    15061(b)(3), General Rule;

                    b.
  The Street Design Guide was supported by substantial evidence as summarized in the agenda report;
                    c.
  The Street Design Guide has been formally subjected to a public review process; and
         (2)
      Adopt a resolution adopting the Street Design Guide to implement City’s Complete Streets policies.
         Recommendation of the Transportation Advisory Commission (TAC):
After reviewing and discussing the proposed Street Design Guide over
         the course of
joint workshop community meetings on January 26, 2017 and February 9, 2017, TAC unanimously supported staff’s recommendation
         for adoption of the Street Design Guide by the City Council.
 

       
263k

        RESOLUTION 1371k

        ATTACHMENT A 6553k

Public Safety Committee 

12.    POLICY CONSIDERATION FOR UNMANNED AIRCRAFT SYSTEMS
        Recommendation:

        (1)
      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines
        Section 15061(b)(3); and the “general rule” that CEQA only applies to projects which have the potential for causing a significant effect on the        
        environment; and

        (2)
      Direct the City Attorney to prepare an ordinance and return within 60 days regulating the operation of drones, above or near critical
        infrastructure, and over permitted special events. 

       
440k

PUBLIC HEARING: 7:00 P.M.

13.    PUBLIC HEARING: SUBMISSION OF PUBLIC HOUSING AGENCY ANNUAL PLAN (2017) TO THE U.S. DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT
        
Recommendation:

(1)
      Find that the action proposed in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), as it will not have a potentially significant environmental effect and therefore falls under the “general rule” exemption; and
(2)
      Approve the City’s Public Housing Agency Annual Plan (2017) and authorize the City Manager to execute any and all documents regarding its submission to the U.S. Department of Housing and Urban Development. 

311k


DRAFT PUBLIC HOUSING AGENCY ANNUAL PLAN 2017 2572k

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager 

14.     FORMALIZATION OF THE ARROYO VERDUGO SUBREGION STEERING COMMITTEE INTO A JOINT POWERS AUTHORITY WITH THE CITIES OF BURBANK, GLENDALE, LA CANADA FLINTRIDGE, SOUTH PASADENA, AND COUNTY OF LOS ANGELES FOR THE PURPOSES OF COORDINATED TRANSPORTATION PLANNING AND OTHER PURPOSES
Recommendation
:

(1)
      Find that the action proposed in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15320 (Changes in Organization of Local Agencies);
(2)
      Authorize the City Manager to enter into an “Arroyo Verdugo Communities Joint Powers Authority” Agreement in substantially the form attached to the agenda report with final form approved by the City Attorney’s Office; and
(3)
      Appoint a Representative and Alternate Representative to the Authority’s Governing Board. 

404k

ATTACHMENT - ARROYO VERDUGO COMMUNITIES 1410k

City Council 

15.    CONSIDERATION OF A CALL FOR REVIEW OF A HEARING OFFICER DECISION TO THE BOARD OF ZONING APPEALS REGARDING AFFORDABLE HOUSING CONCESSION PERMIT NO. 11854 FOR THE PROPERTY LOCATED AT 245 SOUTH LOS ROBLES AVENUE (Mayor Tornek) 

2546k

City Clerk 

16.   CANVASS OF THE MARCH 7, 2017 CONSOLIDATED PRIMARY NOMINATING ELECTION
Recommendation
It is recommended that the City Council:

(1)
      Accept the Certificate of Canvass (Exhibit A of resolution); and
(2)
      Adopt a resolution declaring:
           (a)
      The following persons, receiving a majority of the votes cast, are re-elected to the following offices: 

                  John J. Kennedy     Member of the City Council, District 3

                  Victor M. Gordo         Member of the City Council, District 5 

 (b)      In the City Council, District 7 race, the following two candidates received the highest number of votes at the Primary Nominating
 Election, and their names shall be placed on the ballot at the General Municipal Election on April 18, 2017:
  

            Phil Hosp                  Member of the City Council, District 7

            Andy Wilson             Member of the City Council, District 7       

164k

RESOLUTION 2815k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

RESOLUTION (Updated) 1103k

ORDINANCES                     

First Reading:  None 

Second Reading:   

17.    Adopt “AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA REAUTHORIZING THE PUBLIC, EDUCATIONAL, AND GOVERNMENT (PEG) FEE ON STATE VIDEO SERVICE FRANCHISES OPERATING WITHIN THE CITY” (Introduced by Councilmember McAustin) 

108k

ORDINANCE 2074k

18.   Adopt “AN ORDINANCE OF THE CITY OF PASADENA amendING VARIOUS SECTIONS OF Title 17 (Zoning Code) OF The PASADENA MUNICIPAL CODE RELATED TO STATE LICENSED RESIDENTIAL CARE FACILITIES WITH SIX OR FEWER PERSONS, TRANSITIONAL HOUSING, AND SUPPORTIVE HOUSING” (Introduced by Councilmember Hampton) 

100k

ORDINANCE 6675k

EXHIBITS 1 thru 12 TO ORDINANCE 4621

INFORMATION ITEM

 

19.    PREDEVELOPMENT PLAN REVIEW OF THE KAISER PERMANENTE SCHOOL OF MEDICINE PROJECT LOCATED AT 94 SOUTH LOS ROBLES AVENUE
Recommendation:
This report is for information only; no City Council action is required.

 937k

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

 

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson)
Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

March 21, 2017

April 18, 2017 (To be cancelled)

May 16, 2017

FINANCE COMMITTEE (Chair Mayor Terry Tornek, Victor Gordo, John J. Kennedy, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2nd floor)

March 27, 2017

April 10, 2017 (To be cancelled)

April 24, 2017

LEGISLATIVE POLICY COMMITTEE (Chair Terry Tornek, Steve Madison, Gene Masuda)
Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

March 28, 2017 (To be cancelled)

April 25, 2017

May 23, 2017

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Tyron Hampton, Terry Tornek, Andy Wilson)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)


March 28, 2017

April 11, 2017

April 25, 2017

PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy, Tyron Hampton, Steve Madison)
Meets the first Monday of each month at 4:15 p.m. and the third Wednesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

April 3, 2017

April 19, 2017 (To be cancelled)

May 1, 2017

 

FUTURE COUNCIL MEETING DATES

March 27, 2017

April 3, 2017

April 10, 2017 (To be cancelled)

April 17, 2017 (To be cancelled)

April 19, 2017 (Special Joint City Council/Finance Committee Meeting at 4:30 p.m. in the Council Chamber, Room S249, 100 N. Garfield Avenue, Pasadena)

April 24, 2017 (Special Joint City Council/Finance Committee Meeting at 2:30 p.m. in the Council Chamber, Room S249, 100 N. Garfield Avenue, Pasadena)

April 24, 2017

May 1, 2017 (Organizational Meeting of the City Council)

May 8, 2017 (Special Joint City Council/Finance Committee Meeting at 4:00 p.m. in the Council Chamber, Room S249, 100 North Garfield Avenue, Pasadena)

May 8, 2017

May 15, 2017 (Special Joint City Council/Finance Committee Meeting at 3:00 p.m. in the Council Chamber, Room S249, 100 North Garfield Avenue, Pasadena)

May 15, 2017

May 22, 2017 (Special Joint City Council/Finance Committee Meeting at 3:00 p.m. in the Council Chamber, Room S249, 100 North Garfield Avenue, Pasadena)

May 22, 2017

May 29, 2017 (To be cancelled)

June 5, 2017 (Special Joint City Council/Finance Committee Meeting at 3:00 p.m. in the Council Chamber, Room S249, 100 North Garfield Avenue, Pasadena)

June 5, 2017

June 12, 2017 (Special Joint City Council/Finance Committee Meeting at 3:00 p.m. in the Council Chamber, Room S249, 100 North Garfield Avenue, Pasadena)

June 12, 2017

June 19, 2017

June 26, 2017 (To be cancelled)

July 3, 2017 (To be cancelled)

July 10, 2017

FUTURE PUBLIC HEARINGS:

March 27, 2017, 7:00 p.m. – Establish a 20% Water Conservation Target and Implement a Level 1 Water Supply Shortage Plan and Additional Water Conservation Measures pursuant to Pasadena Municipal Code Chapter 13.10; and Adopt a 20 Percent Water Conservation Target

March 27, 2017, 7:00 p.m. – Substantial Amendment to the Annual Action Plan (2016-2017) for the Community Development Block Grant Program

April 3, 2017, 7:00 p.m. – Continued Public Hearing: Appeal of the Board of Zoning Appeals’ Decision on Time Extension for Variance No. 11738 Regarding the Property Located at 167 East Walnut Street

April 3, 2017, 7:00 p.m. – Economic Development Subsidy Report Pursuant to Government Code Section 53083 for a Ground Lease Agreement By and Between the City of Pasadena and KHP III Pasadena LLC (Kimpton)

April 19, 2017, 7:00 p.m. - Fiscal Year 2018-2022 Recommended Capital Improvement Program Budget

April 24, 2017, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2018-2022 Recommended Capital Improvement Program Budget

April 24, 2017, 7:00 p.m. – Adoption of a Zone Change to Designate a Landmark District Overlay for the Thorndike-Madrillo Landmark District (LD-24)

May 8, 2017, 7:00 p.m. - Fiscal Year 2018 Recommended Operating Budget

May 8, 2017, 7:00 p.m. - Fiscal Year 2018 Recommended Schedule of Taxes, Fees, and Charges

May 8, 2017, 7:00 p.m. - Fiscal Year 2018 Recommended General Fee Schedule

May 15, 2017, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2018 Recommended Operating Budget

May 15, 2017, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2018 Recommended Schedule of Taxes, Fees, and Charges

May 15, 2017, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2018 Recommended General Fee Schedule

May 22, 2017, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2018 Recommended Operating Budget

May 22, 2017, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2018 Recommended Schedule of Taxes, Fees, and Charges

May 22, 2017, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2018 Recommended General Fee Schedule

June 5, 2017, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2018 Recommended Operating Budget

June 5, 2017, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2018 Recommended Schedule of Taxes, Fees, and Charges

June 5, 2017, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2018 Recommended General Fee Schedule

June 12, 2017, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2018 Recommended Operating Budget

June 12, 2017, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2018 Recommended Schedule of Taxes, Fees, and Charges

June 12, 2017, 7:00 p.m. - Continued Public Hearing: Fiscal Year 2018 Recommended General Fee Schedule


                                                                                      COMMISSION VACANCIES 48k