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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 27, 2017 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

CLOSED SESSION - 5:30 P.M. 
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting
)

A.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell
Employee Organization: Pasadena Firefighters Association (PFFA)
 

B.     CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 and CITY COUNCIL CONFERENCE with Labor Negotiator pursuant to Government Code Section 54957.6
Employee Title and Unrepresented Employee: City Clerk
City Representative: Terry Tornek  

C.     CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location:  78 North Marengo Avenue
Agency Negotiator:  Steve Mermell
Negotiating Party:  Jesse Stein
Under Negotiation:  Price and terms of Payment 

D.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Cases: Li, et al. v. City of Pasadena, et al. (consolidated with Thomas, et al. v. City of Pasadena, et al.)
LASC Case Nos.: BC614872, BC619680
 

PUBLIC MEETING - 6:30 P.M.   

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

 

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

 

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director 

1.      AUTHORIZE INCREASE TO PURCHASE ORDER WITH NORMAN TRAUB AND ASSOCIATES BY $85,000 FOR A TOTAL AMOUNT NOT-TO-EXCEED $159,999 FOR INVESTIGATIVE SERVICES
Recommendation
:

(1)    Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)    Authorize an increase to Purchase Order No. 1170889 with Norman Traub and Associates by $85,000, for a new amount not-to-exceed $159,999 for investigative services. Competitive bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services; and
(3)    To the extent this transaction could be considered a separate procurement subject to competitive selection, grant the proposed action an exemption from the Competitive Selection process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

188k

SUPPLEMENTAL INFORMATION RECEIVED AFTER POSTING OF AGENDA

TPA 160k

2.      AUTHORIZE INCREASE TO PURCHASE ORDER NO. 1171330 WITH SUPERB TECH, INC., BY $19,001 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $94,000 FOR IT TEMPORARY STAFFING SERVICES
Recommendation:

(1)
      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)
      Authorize an increase to Purchase Order No.1171330, with Superb Tech, Inc., by $19,001 for a new amount not-to-exceed $94,000 for information technology temporary staffing services. Competitive bidding is not required pursuant to City Charter Article X Section 1002(F), Contracts for professional or unique services. 

292k

TPA 91k

3.      PURCHASE ORDER AWARD TO GOLDEN HANDS AUTO BODY, INC., FOR LIGHT AND MEDIUM DUTY VEHICLE AUTO BODY REPAIR SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $495,505 AND PURCHASE ORDER AWARD TO WALNUT-VISTA AUTOMOTIVE INDUSTRIES, INC., DBA A-CAR AUTO COLLISION CENTRAL FOR HEAVY DUTY VEHICLE AUTO BODY REPAIRS SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $145,180
Recommendation:

(1)
      Find that this action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)
      Accept the bid dated December 27, 2016, submitted by Golden Hands Auto Body, Inc., for light and medium duty vehicle repairs, and authorize the City Manager to enter into a purchase order with Golden Hands Auto Body, Inc., for light and medium duty vehicle repairs in an amount not-to-exceed $297,303 over a three-year period with the option for two additional one-year terms in the annual amount of $99,101 at the discretion of the City Manager, for a maximum total purchase order length of five years; and
(3)
      Accept the bid dated December 27, 2016, submitted by Walnut-Vista Automotive Industries, Inc., dba A-Car Auto Collision Central (A-Car Auto Collision) for heavy duty vehicle repairs; and authorize the City Manager to enter into a purchase order with A-Car Auto Collision Central for heavy duty vehicle repairs in an amount not-to-exceed $87,108 over a three-year period with the option for two additional one-year terms in the annual amount of $29,036 at the discretion of the City Manager, for a maximum total purchase order length of five years.           

409k

4.      AUTHORIZATION TO INCREASE NOT-TO-EXCEED AMOUNT BY $150,000 FROM $1,100,000 TO $1,250,000 FOR CONTRACT NO. 21,964 WITH VALI COOPER & ASSOCIATES, INC., FOR CONSTRUCTION MANAGEMENT SERVICES FOR LA LOMA BRIDGE REHABILITATION PROJECT
Recommendation:

(1)
      Find that on September 8, 2014, the City Council acknowledged the Final Environmental Impact Report (EIR) for the project, certified on September 25, 2006, with an addendum that was approved in September 2012, and find that there are no changed circumstances or new information that would warrant further environmental review; and
(2)
      Authorize the City Manager to execute a contract amendment with Vali Cooper & Associates, Inc., for construction management services for the La Loma Bridge Seismic Retrofit and Rehabilitation Project to increase the contract by $150,000 for a total not-to-exceed amount of $1,250,000 for additional construction management services through completion of the project. 

287k

SUPPLEMENTAL INFORMATION RECEIVED AFTER POSTING OF AGENDA

TPA 1201k

5.      APPROVAL OF FINAL VESTING TRACT MAP NO. 073486 FOR CONSOLIDATION OF TWO LAND PARCELS AND CREATION OF 25 RESIDENTIAL AIR PARCELS FOR CONDOMINIUM PURPOSES AT 123 – 135 HURLBUT STREET
Recommendation:

(1)
      Adopt a resolution to approve Final Vesting Tract Map No. 073486 for the consolidation of two land parcels and the creation of 25 residential air parcels for condominium purposes; and
(2)
      Authorize the City Clerk to execute the Certificate on the map showing the City’s approval of said map.
Recommendation of the Hearing Officer
:
The subject tentative vesting map was approved on June 3, 2015 by the Subdivision Hearing Officer, to be recorded within three years. 

203k

RESOLUTION 5777k

6.      CONTRACT AWARD TO DM CONTRACTING, INC., FOR MISCELLANEOUS CONCRETE REPAIR – 2017 FOR AN AMOUNT NOT-TO-EXCEED $273,000
Recommendation:

(1)
      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) State Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)
      Accept the bid dated February 1, 2017, submitted by DM Contracting, Inc., in response to specifications for Miscellaneous Concrete Repair – 2017 and authorize the City Manager to enter into a contract not-to-exceed $273,000 which includes the base contract amount of $237,263 and a contingency of $35,737 to provide for any necessary change orders. 

262k

TPA 196k

7.      REAUTHORIZATION OF CITY PEG FEE COLLECTION AUTHORITY UNDER STATE LAW
Recommendation:

(1)
      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)
      Direct the City Attorney to prepare an ordinance within 14 days reauthorizing the City’s PEG (Public, Educational and Government Access) fee. 

253k

8.      FINANCE COMMITTEE: ADOPTION OF THE CITY OF PASADENA DEBT POLICY
Recommendation:

(1)
      Find that the proposed action is not a project subject to California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)
      Adopt the City of Pasadena Debt Policy. 

216k

DEBT POLICY 4675k

9.      FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING DECEMBER 31, 2016
Recommendation:
This report is for information purposes only. 

904k

QUARTERLY INVESTMENT REPORT 8020k

10.    FINANCE/AUDIT COMMITTEE: APPROVAL OF BUDGET ADJUSTMENT TO TRANSFER FUNDS FROM THE GENERAL FUND TO THE PROJECT MANAGEMENT FUND
Recommendation
:

(1)
      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)
      Amend the Fiscal Year (FY) 2017 Adopted Operating Budget as detailed in the Fiscal Impact section of the agenda report. 

210k

City Council 

11.    RESIGNATION OF BENITO BENITEZ FROM THE PASADENA CENTER OPERATING COMPANY BOARD (Hotel Nomination) 

62k

12.    APPOINTMENT OF MARTIN SWEENEY TO THE ACCESSIBILITY AND DISABILITY COMMISSION (District 6 Nomination) 

13.    APPOINTMENT OF CY WARREN ESTABROOK TO THE ACCESSIBILITY AND DISABILITY COMMISSION (Mayor Nomination) 

City Clerk/Secretary 

14.      APPROVAL OF MINUTES 

January 30, 2017

City Council

January 30, 2017

Successor Agency to the Pasadena Community Development Commission

February 6, 2017

City Council

February 6, 2017

Successor Agency to the Pasadena Community Development Commission

February 13, 2017

City Council

February 13, 2017

Successor Agency to the Pasadena Community Development Commission

15.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,806

Katherine M. Mavrantonis

$      25,000.00+

Claim No. 12,807

Sandy Cruz

        Not stated

Claim No. 12,808

Jonathan Lopez

             900.00

Claim No. 12,809

Arpine Krikor

             248.05

Claim No. 12,810

Lynn Fairbanks

        Not stated

Claim No. 12,811

Mercury Insurance Company as subrogee for Ryan Butler

          2,639.30

 

Claim No. 12,812

 

Geico as subrogee for Michael Bruner

         

          3,325.17

Claim No. 12,813

Richard Castro

        Not stated

Claim No. 12,814

American Automobile Association (AAA) as subrogee for Susan Kotora

             143.85

Claim No. 12,815

Beloryan & Manukyan, LLP, representing Leila Crawford

        25,000.00+

Claim No. 12,816

Fair Oaks Old Town, LLC

          7,010.64

Claim No. 12,817

Betty Shanklin

        Not stated

Claim No. 12,818

Jennifer Mele

             483.80

16.      PUBLIC HEARINGS SET 

March 27, 2017, 7:00 p.m. –  Implement Level 1 Water Supply Shortage Plan and Additional Water Conservation Measures pursuant to Pasadena Municipal Code Chapter 13.10; and Adopt a 20 Percent Water Conservation Target

 
March 27, 2017, 7:00 p.m. –
Substantial Amendment to Program Year (PY) 2016-17 Action Plan

 

OLD BUSINESS:  None

 

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

17.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE FLINTRIDGE CENTER FOR PAROLE REINTEGRATION SERVICES
City Manager’s Recommendation:

(1)    Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the General Rule that CEQA only applies to a project that may have an effect on the environment;
(2)    Appropriate $85,000 from the General Fund unappropriated fund balance to the City Manager’s Fiscal Year 2017 Operating Budget;
(3)    Authorize the City Manager to enter into a contract for an amount not-to-exceed $85,000 without Competitive Bidding pursuant to City Charter Section 1002(F) (contracts for professional or unique services), with the Flintridge Center for the continuation of the Parole Reintegration Program; and
(4)    Grant the proposed contract an exemption from the Competitive Selection process, pursuant to Pasadena Municipal Code Section 4.08.049(B) (contracts for which the City’s best interests are served).
 

279k

TPA 204k

PUBLIC HEARING: None

 

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager 

18.    PROPOSED 34 BIKE SHARE STATION LOCATION FOR PHASE 2 OF THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) REGIONAL BIKE SHARE PROGRAM
Recommendation:

(1)
      Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15061(b)(3)(General Rule); and
(2)
      Approve staff’s recommendation of 34 bike share station locations, and grant staff discretion to:
           (a)
      Relocate a station within a 5-minute walk radius within high suitability areas; and
           (b)
      Relocate stations to another location should physical limitations or challenges arise with proposed station locations outside of high suitability
           areas.

Recommendation of the Transportation Advisory Commission
:
On January 26, 2017, the Transportation Advisory Commission expressed support for the staff recommendation. 

367k

ATTACHMENT A 592k

19.    APPROVAL OF HOUSING ACQUISITION LOAN AGREEMENT WITH HERITAGE HOUSING PARTNERS TO PROVIDE PURCHASE MONEY FINANCING IN AN AMOUNT NOT-TO-EXCEED $977,000 TO ACQUIRE AND RESELL THREE (3) AFFORDABLE HOMEOWNERSHIP UNITS WITHIN THE FAIR OAKS COURT DEVELOPMENT
Recommendation:

(1)
   Find that the proposed housing financing and acquisition activity, as described in the agenda report, does not have a significant effect on the environment and has been determined to be categorically exempt under Class 26 (Acquisition of Housing) of the State California Environmental Quality Act (“CEQA”) and, specifically, Section 15326 of the State CEQA Guidelines;
(2)
   Approve a budget amendment and a journal voucher appropriating $977,000 from the Inclusionary Housing Fund Balance to the Housing Department’s Fiscal Year (FY) 2017 Operating Budget Account No. 23916003-816700-51213 for the Heritage Housing Partners (HHP) Housing Acquisition Project;
(3)
   Approve certain key business terms, as described in the agenda report, of the proposed Housing Acquisition Loan Agreement with Heritage Housing Partners; and
(4)  
Authorize the City Manager to execute any and all documents necessary to effectuate the staff recommendation.  

333k

TPA 238k

City Council 

ORDINANCES                     

First Reading:   

20.    Conduct first reading of "AN ORDINANCE OF THE CITY OF PASADENA AMENDING PASADENA MUNICIPAL CODE TITLE 13, CHAPTER 13.10,  WATER WASTE PROHIBITIONS AND WATER SUPPLY SHORTAGE PLANS" 

148k

ORDINANCE 14302K

Second Reading:   

21.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP ESTABLISHED BY TITLE 17 (ZONING CODE), CHAPTER 17.20, SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE TO CHANGE THE DESIGNATION FOR THE AREAS GENERALLY LOCATED ON EITHER SIDE OF EAST COLORADO BOULEVARD BETWEEN NORTH HILL AND NORTH HOLLISTON AVENUES THAT COMPRISE THE COLORADO HILL PLANNED DEVELOPMENT, AND AMENDING THE ZONING CODE TO CREATE PD-35 - COLORADO HILL PLANNED DEVELOPMENT” (Introduced by Councilmember McAustin) 

112k

ORDINANCE 10541k

22.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING CHAPTER 10.08 AND CHAPTER 10.45 OF TITLE 10 OF THE PASADENA MUNICIPAL CODE TO CLARIFY PARKING METER OPERATIONS” (Introduced by Councilmember Hampton) 

119k

ORDINANCE 3632k

INFORMATION ITEM

23.    PREDEVELOPMENT PLAN REVIEW OF A MIXED-USE PROJECT LOCATED AT 245 SOUTH LOS ROBLES AVENUE
Recommendation:
This report is for information only; no City Council action is required. 

1626k

ATTACHMENT A 2662k

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

 

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson)
Meets the third Tuesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

March 21, 2017

April 18, 2017

May 16, 2017

FINANCE COMMITTEE (Chair Mayor Terry Tornek, Victor Gordo, John J. Kennedy, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2nd floor)

February 27, 2017

March 13, 2017

March 27, 2017

LEGISLATIVE POLICY COMMITTEE (Chair Terry Tornek, Steve Madison, Gene Masuda)
Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

February 28, 2017

March 28, 2017

April 25, 2017

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Tyron Hampton, Terry Tornek, Andy Wilson)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

February 28, 2017

March 14, 2017
March 28, 2017

PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy, Tyron Hampton, Steve Madison)
Meets the first Monday of each month at 4:15 p.m. and the third Wednesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

March 6, 2017 (To be cancelled)

March 15, 2017

April 3, 2017

FUTURE COUNCIL MEETING DATES

 

March 6, 2017 (To be cancelled)

March 13, 2017

March 20, 2017

March 27, 2017

April 3, 2017

April 10, 2017 (To be cancelled)

April 17, 2017 (To be cancelled)

April 24, 2017

May 1, 2017 (Organizational Meeting of the City Council)

May 8, 2017

May 15, 2017

May 22, 2017

May 29, 2017 (To be cancelled)

June 5, 2017

June 12, 2017

June 19, 2017

June 26, 2017 (To be cancelled)

July 3, 2017 (To be cancelled)

July 10, 2017

FUTURE PUBLIC HEARINGS:

March 20, 2017, 7:00 p.m. – Submission of Public Housing Agency Annual Plan (2017) to the U.S. Department of Housing and Urban Development

March 27, 2017, 7:00 p.m. – Implement Level 1 Water Supply Shortage Plan and Additional Water Conservation Measures pursuant to Pasadena Municipal Code Chapter 13.10; and Adopt a 20 Percent Water Conservation Target

March 27, 2017, 7:00 p.m. – Substantial Amendment to Program Year (PY) 2016-17 Action Plan
 

                                                                                                        COMMISSION VACANCIES 21k