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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 10, 2016 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.

Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

CLOSED SESSION - 5:30 P.M. 
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting
)

A.    CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell

Employee Organization: Non-Represented Executive Management, Non-Represented Management, and Non-Represented Non-Management  

B.    CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Jennifer Curtis and Steve Mermell

Employee Organization: Pasadena Fire Management Association (PFMA

C.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
       Significant exposure to litigation pursuant to Government Code Section
       54956.9(d)(2) (one potential case)
 

PUBLIC MEETING - 6:30 P.M.   

ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

 

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting

and
will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

 

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director 

1.     AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MARIPOSA LANDSCAPES, INC., TO FURNISH BRUSH CLEARANCE SERVICES FOR THE PASADENA WATER AND POWER DEPARTMENT
Recommendation
:

(1)
      Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Sections 15301 (Existing Facilities); and
(2)
      Accept the bid dated August 26, 2016, submitted by Mariposa Landscapes, Inc., in response to Specification WD-16-10 to furnish brush clearance services for the Pasadena Water and Power Department (“PWP”), and authorize the City Manager to enter into a contract with Mariposa Landscapes, Inc., for an amount not-to-exceed $118,852 which includes $29,713 for one year with three optional one-year terms, each year not-to-exceed $29,713. The award includes an annual base cost of $27,012 and an annual 10% contingency of $2,701 to accommodate any necessary change orders. 

173k

2.     FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2017 ADOPTED BUDGET
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)    Amend the Fiscal Year (FY) 2017 Adopted Budget as detailed in the background section of the agenda report. 

145k

3.     FINANCE COMMITTEE:  APPROVE JOURNAL VOUCHER AMENDING PROJECTS IN FISCAL YEAR 2017 CAPITAL IMPROVEMENT PROGRAM BUDGET AND AUTHORIZE AMENDMENTS TO CONTRACTS WITH TYLER TECHNOLOGY, INC., (CONTRACT NO. 21,641), CALTEC CORP (CONTRACT NO. 30390), AND RECON ENVIRONMENTAL, INC., (CONTRACT NO. 30442)
Recommendation:

(1)
      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review;
(2)
      Approve a journal voucher with a net increase of $524,056 amending 33 projects in the Fiscal Year (FY) 2017 Capital Improvement Program Budget as detailed in the Fiscal Impact section of the agenda report;
(3)
      Authorize the City Manager to amend Contract No. 21,641 with Tyler Technologies, Inc., to increase the contract amount by $250,000 for a total not-to-exceed amount of $3,684,400 and extend the performance term period of the contract to December 31, 2017;
(4)
      Authorize the City Manager to amend Contract No. 30390 with CALTEC CORP to increase the contract amount by $25,000 for a total not-to-exceed amount of $703,000; and
(5)
      Authorize the City Manager to amend Contract No. 30442 with Recon Environmental, Inc., to increase the contract amount by $5,000 for a total not-to-exceed amount of $115,000.  

556k

ATTACHMENT A 202k

4.     FINANCE COMMITTEE: RECOGNIZE AND APPROPRIATE $145,426 OF STATE FUNDS TO THE PUBLIC HEALTH DEPARTMENT OPERATING BUDGET FOR FISCAL YEAR (FY) 2017 AND INCREASE PERSONNEL ALLOCATION BY A 1.0 FULL-TIME EQUIVALENT (FTE) POSITION FOR THE PASADENA WOMEN, INFANTS, AND CHILDREN MINI-GRANT
Recommendation:

(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) as it will not have a potentially significant environmental effect, and therefore, falls under the “General Rule” exemption; and
(2)    Recognize and appropriate $145,426 to the Public Health Department’s Fiscal Year (FY) 2017 Operating Budget, and increase the personnel allocation by 1.0 limited-term grant funded position to satisfy program objectives, as required by the California Department of Public Health (CDPH), Women, Infants and Children (WIC) Division.   

137k

5.     FINANCE COMMITTEE: RECOGNIZE AND APPROPRIATE $90,000 IN LOS ANGELES COUNTY GRANT FUNDS TO THE PUBLIC HEALTH DEPARTMENT  FISCAL YEAR (FY) 2017 OPERATING BUDGET FOR THE SUBSTANCE ABUSE PREVENTION AND CONTROL (SAPC) GRANT
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) as it will not have a potentially significant environmental effect, and therefore, falls under the “General Rule” exemption; and
(2)    Recognize and appropriate $90,000 in Los Angeles County grant funds to the Public Health Department’s Fiscal Year (FY) 2017 Operating Budget, as provided for in the Substance Abuse Prevention and Control (SAPC) Grant.  

150k

6.     FINANCE COMMITTEE: AUTHORIZATION TO ENTER INTO CONTRACT WITH LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR THE METRO COUNTYWIDE BIKESHARE PROGRAM
Recommendation:

(1)
      Find that the following proposed actions are exempt from review pursuant to the California Environmental Quality Act (“CEQA”), pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)
      Authorize the City Manager to execute all agreements associated with the Pasadena Bikeshare  program and enter into a contract with the Los Angeles County Metropolitan Transportation Authority (Metro) for the Countywide Bikeshare Program; and
(3)
      Amend Fiscal Year 2017 Operating Budget to increase appropriations in Measure “R” account 23624043-811400 by $850,265 for the initial capital and operating costs for the first of the two-year pilot Bikeshare Program. 

331k

7.     FINANCE COMMITTEE: TWO YEAR EXTENSION TO CONTRACT NO. 30387 WITH MACIAS, GINI & O’CONNELL LLP (MGO) FOR FRAUD RISK ASSESSMENT SERVICES PHASES 2 & 3, AND INCREASE CONTRACT VALUE FROM $171,400 BY $433,320 TO $604,720
Recommendation:

(1)
       Find that the proposed action is not subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)
      To the extent this could be considered a separate procurement, grant the proposed contract amendment an exemption from the competitive selection process pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), Contracts for which the City’s best interests are served. Competitive Bidding is not required pursuant to City Charter Section 1002(F), Contracts for professional or unique services; and
(3)
      Authorize the City Manager to amend Contract No. 30387 by increasing the contract value from $171,400 by $433,320 for a total contract value of $604,720 for the completion of a risk assessment of the Department of Water and Power (Phase 2) and five City Departments (Phase 3), and extend the contract duration for an additional two years.     

185k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

TPA 197k

8.     MUNICIPAL SERVICES COMMITTEE: APPROVE CALIFORNIA ENERGY COMMISSION (“CEC”) SENATE BILL (“SB”) 1368 EMISSION PERFORMANCE STANDARDS COMPLIANCE FILING FOR THE INTERMOUNTAIN POWER PROJECT (“IPP”) REPOWERING PROJECT
Recommendation:

(1)
      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project; and
(2)
      Authorize the Interim General Manager of Pasadena Water and Power to submit the CEC SB 1368 Emission Performance Standards compliance filing for the IPP Repowering Project. 

293k

ATTACHMENTS 1 thru 3 1087k

City Council 

9.      APPOINTMENT OF BRANDON LAMAR TO THE HUMAN RELATIONS COMMISSION (Mayor Nomination) 

10.   APPOINTMENT OF ROSLYN SIMPSON TO THE CODE ENFORCEMENT COMMISSION (District 1 Nomination) 

11.   APPOINTMENT OF AARON MILAM TO THE RECREATION AND PARKS COMMISSION (District 2 Nomination) 

City Clerk/Secretary 

12.      APPROVAL OF MINUTES 

September 19, 2016

City Council

September 19, 2016

Successor Agency to the Pasadena Community Development Commission

September 26, 2016

City Council

September 26, 2016

Successor Agency to the Pasadena Community Development Commission

October 3, 2016

City Council

October 3, 2016

Successor Agency to the Pasadena Community Development Commission

13.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,723

American Security Insurance Company as subrogee for Ismael Obregon

$      1,597.80

Claim No. 12,724

Joseph Tribby

        2,164.00

Claim No. 12,725

Cellino & Barnes, Attorneys at Law, representing Romana Freeland

      Not stated

Claim No. 12,726

Terri Mulero

      Not stated

Claim No. 12,727

Law Offices of Frank H. Canter, representing Ashley Guillen

      25,000.00+

14.      PUBLIC HEARING SET                    

November 14, 2016, 7:00 p.m. - Substantial Amendment  to the Annual Action Plan (2016-2017) for the Community Development Block Grant & Emergency Solutions Grant Programs  

 

OLD BUSINESS:  None

 

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

PUBLIC HEARINGS:  7:00 P.M.

15.   PUBLIC HEARING: ZONING CODE AMENDMENT - NEIGHBORHOOD DISTRICT OVERLAY ZONE (ND)         Recommendation:
(1)
      Adopt an Addendum to the previously adopted Negative Declaration (Attachment A of the agenda report);
(2)
      Approve the Findings for Zoning Code Amendments (Attachment B of the agenda report);
(3)
      Approve the proposed amendments for the Neighborhood District Overlay Zone (Lower Hastings Ranch); and
(4)
      Direct the City Attorney to prepare an ordinance within 60 days amending Title 17 of the Pasadena Municipal Code (Zoning Code) Section 17.28.090 (ND Neighborhood District Overlay).
Recommendation of the Planning Commission
:
On July 27, 2016, the Planning Commission considered proposed amendments to the ND Neighborhood District Overlay Zone. The Commission voted to recommend the City Council:

(1)
      Adopt the Addendum to the previously adopted Negative Declaration;
(2)
      Approve the Findings for Zoning Code Amendments; and
(3)
      Approve the proposed Zoning Code Amendments to the Neighborhood District Overlay Zone, to include view protection and privacy standards in addition to previously adopted amendments to the Overlay at the City Council hearing of April 25, 2016, per staff recommendation. 

1068k

ATTACHMENT A 2595k


ATTACHMENTS B thru D 1480k

ATTACHMENT E 2365k
 
ATTACHMENT F 134k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 26254k

16.   PUBLIC HEARING: ZONING CODE AMENDMENT - SINGLE LEVEL (SL) OVERLAY DISTRICT
Recommendation:

(1)
      Adopt the environmental determination that the proposed Zoning Code Amendment is categorically exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act (Public Resources Code Section 21080(b)(9); Administrative Code, Title 14, Chapter 3, Article 5, Section 15061(b)(3), General Rule);
(2)
      Adopt the Findings to Amend the Zoning Code (Attachment A of the agenda report);
(3)
      Approve the Zoning Code Amendment to Section 17.28 (Zoning Overlay District) of the Pasadena Municipal Code (PMC) to create new Zoning Overlay District, Single-Level Overlay District, as recommended jointly by the Planning Commission and staff; and
(4)
      Direct the City Attorney to prepare an ordinance within 60 days amending Title 17 of the Pasadena Municipal Code  (Zoning Code), to create Section 17.26.120 (SL Single-Level Overlay District).
Recommendation of the Planning Commission
:
On July 27, 2016, the Planning Commission considered the staff recommendation to amend the Zoning Code to create the Single-Level (SL) Overlay District. The Commission focused its discussion on the thresholds that would be applicable to a proposed Single-Level Overlay District in the future and decided to lower the necessary threshold from the staff recommendations. Whereas staff recommended a minimum level of support from property owners in a proposed SL overlay district of 70 percent, the Commission voted to recommend a minimum of 66 percent. Similarly, the Commission voted to recommend that a minimum of 70 percent of the existing residences in a proposed SL overlay district be one-story in height, whereas staff had recommended 80 percent. The Commission also voted to require a minimum size of one blockface for a proposed overlay district. These recommended changes were made in order to make adoption of the overlay district more appropriate for the level of significance and importance of what the overlays seeks to achieve, as well as to be more consistent with other City thresholds.        

440k

ATTACHMENT A 109k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 232k

17.   PUBLIC HEARING: DRAFT CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (2015-2016 PROGRAM YEAR) FOR PROJECTS FUNDED FROM COMMUNITY DEVELOPMENT BLOCK GRANT, EMERGENCY SOLUTIONS GRANT, AND HOME INVESTMENT PARTNERSHIP ACT
Recommendation: It is recommended that upon close of the public hearing the City Council:

(1)
      Find that the recommended action is exempt from the California Environmental  Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3); and
(2)
      Approve the submission to the U.S. Department of Housing and Urban Development (HUD), of the Consolidated Annual Performance and Evaluation Report (CAPER) for the 2015-2016 Program Year for projects funded under the Community Development Block Grant, Emergency Solutions Grant, and the HOME Investment Partnership Act programs. 

189k

ATTACHMENT A 250k

ATTACHMENT B 632k

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager 

City Council 

ORDINANCES                     

First Reading:  None 

Second Reading:  None 

INFORMATION ITEMS

 

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

 

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

October 19, 2016 (Special meeting to commence at 5:00 p.m.)

November 7, 2016

December 5, 2016

FINANCE COMMITTEE (Chair Mayor Terry Tornek, Victor Gordo, John J. Kennedy, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2nd floor)

October 10, 2016

October 24, 2016

November 14, 2016

LEGISLATIVE POLICY COMMITTEE (Chair Terry Tornek, Steve Madison, Gene Masuda)
Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

October 25, 2016

November 22, 2016

December 27, 2016 (To be cancelled)

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Tyron Hampton, Terry Tornek, Andy Wilson)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

October 11, 2016

October 25, 2016

November 8, 2016

PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy, Tyron Hampton, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2nd Floor)

October 17, 2016

November 21, 2016

December 19, 2016 (To be cancelled)

 

FUTURE COUNCIL MEETING DATES

 

October 17, 2016

October 24, 2016

October 31, 2016 (To be cancelled)

November 7, 2016

November 14, 2016

November 21, 2016

November 28, 2016 (To be cancelled)

December 5, 2016
December 12, 2016

December 19, 2016 (To be cancelled)

December 26, 2016 (To be cancelled)

January 2, 2017 (To be cancelled)

January 9, 2017

January 16, 2017 (To be cancelled)

January 23, 2017

January 30, 2017

FUTURE PUBLIC HEARINGS:

October 17, 2016, 7:00 p.m. – Zoning Code Text Amendment: Section 17.40.100 (Public Art Requirements and Design Standards)

November 14, 2016, 7:00 p.m. - Substantial Amendment to the Annual Action Plan (2016-2017) for the Community Development Block Grant & Emergency Solutions Grant Programs
 

                                                                  COMMISSION VACANCIES  23k