Council Meeting Recap - June 20, 2016

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JUNE 20, 2016

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

NOTICE TO PUBLIC:
The City Council and Finance Committee will be
conducting a Special Joint Meeting
at 3:00 p.m. to discuss the
Recommended Fiscal Year 2017 Operating Budget

CLOSED SESSION - 5:30 P.M.
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION pursuant to
        Government Code Section 54956.9(d)(1)
        Name of Case: Rodeo Holdings v. City of Pasadena
        LASC Case No.: BC 542643

        ACTION: DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Pasadena Police Officers Association v. City of Pasadena
LASC Case No.: BC556464

ACTION: DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

C. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case)

ACTION: DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

D. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Consideration of initiation of litigation pursuant to Government Code Section 54956.9(d)(4) (one potential case)

ACTION: DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

E. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representative: Steve Mermell and Jennifer Curtis
Employee Organization: American Federation of State, County and Municipal Employees, Local 858 (AFSCME)

ACTION: DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

PUBLIC MEETING - 6:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director

1.     AUTHORIZE ISSUANCE OF A PURCHASE ORDER WITH GENUINE PARTS COMPANY FOR THE PURCHASE OF AUTO AND TRUCK PARTS WITH RELATED AUTO AND TRUCK EQUIPMENT, ACCESSORIES, SUPPLIES, AND   SERVICES IN AN AMOUNT NOT-TO-EXCEED $280,000 FOR ONE YEAR
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Authorize a purchase order with Genuine Parts Company for auto and truck parts with related auto and truck equipment, accessories, supplies and services in an amount not-to-exceed $280,000 for one year. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)      It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

141k

TPA 45k

ACTION: APPROVED STAFF RECOMMENDATION

2.     CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) LEASE EXTENSION FOR PROPERTY   LOCATED AT 721 PASADENA AVENUE
Recommendation:
(1)      Find the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA State Guidelines Section 15301(h), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Authorize the Interim City Manager to extend the lease agreement between the City of Pasadena and the California Department of Transportation (Caltrans) for the property located at 721 Pasadena Avenue (Community Gardens) for an additional five years.

108k

ACTION: APPROVED STAFF RECOMMENDATION

3.     AUTHORIZE PURCHASE ORDER WITH SEAGRAVE FIRE APPARATUS, LLC, FOR THE PURCHASE OF ONE AERIAL LADDER TRUCK FOR AN AMOUNT NOT-TO-EXCEED $1,300,000
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)    Authorize a purchase order with Seagrave Fire Apparatus, LLC, for one aerial ladder truck in an amount not-to-exceed $1,300,000. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)    It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

170k

ATTACHMENT A 24k

TPA 155k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 29k

ACTION: ITEM HELD TO JUNE 27, 2016

4.     AUTHORIZE PURCHASE ORDER WITH EMERGENCY VEHICLE GROUP, INC., FOR PURCHASE OF ONE RESCUE AMBULANCE FOR AN AMOUNT NOT-TO-EXCEED $276,323
Recommendation:
(1)    Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)    Authorize a purchase order with Emergency Vehicle Group, Inc., (EVG) for   the purchase of one rescue ambulance in an amount not-to-exceed $276,323. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, materials, supplies or services; and
(3)    It is further recommended that the City Council grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.

169k

ATTACHMENT A 24k

TPA 47k

ACTION: APPROVED STAFF RECOMMENDATION

5. AUTHORIZATION TO SUBMIT GRANT APPLICATION TO ENVIRONMENTAL ENHANCEMENT MITIGATION PROGRAM
Recommendation:
(1) Find that the tree plantings proposed in the agenda report are exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15304(b) (Minor Alterations to Land – New Landscaping); and(2) Adopt a resolution authorizing submittal of a grant application to the Environmental Enhancement Mitigation Program for the planting of trees at various locations along the City streets, City parks and City facilities.

123k

RESOLUTION 87k

ACTION: APPROVED STAFF RECOMMENDATION

6.     AUTHORIZATION TO ENTER INTO A CONTRACT WITH BURNS & MCDONNELL COMPANY, INC., TO CONDUCT AN ASSESSMENT OF THE ENERGY PORTFOLIO RISK MANAGEMENT PROGRAM FOR THE WATER AND POWER DEPARTMENT FOR AN AMOUNT NOT-TO-EXCEED $139,150
Recommendation:
(1)      Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); and
(2)      Authorize the Interim City Manager to enter into a contract, without competitive bidding pursuant to City Charter 1002(F), Contracts for Professional or Unique Services, with Burns & McDonnell Company, Inc., (“Burns & McDonnell”) to conduct an independent compliance assessment of the Water and Power Department’s energy portfolio risk management program for an amount not-to-exceed $139,150, which includes the base contract amount of $126,500 and a contingency of $12,650 to accommodate any necessary change orders.

260k

ATTACHMENT A 1836k

TPA 39k

ACTION: APPROVED STAFF RECOMMENDATION

7.     AUTHORIZATION TO ENTER INTO A CONTRACT WITH DATA TICKET, INC., FOR COLLECTION OF DELINQUENT PARKING CITATIONS
Recommendation:
(1)    Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), General Rule;
(2)    Authorize the Interim City Manager to enter into a contingency fee-based contract, without competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services, with Data Ticket, Inc., for collection of parking citations issued to out-of-state registered vehicles, as well as collection of delinquent citations for California registered vehicles for a term of three (3) years; and
(3)    Authorize the City Manager to extend the contract for up to two (2) additional terms of one (1) year each in his/her sole discretion without further City Council approval.

157k

TPA 50k

ACTION: APPROVED STAFF RECOMMENDATION

8.     EXTEND CONTRACT NO. 30430 WITH TERMINIX INTERNATIONAL COMPANY LIMITED PARTNERSHIP FOR PEST CONTROL SERVICES AND INCREASE CONTRACT VALUE FROM $105,725 BY $70,484 FOR A NOT-TO-EXCEED AMOUNT OF $176,209 FOR A THREE YEAR PERIOD AND INCLUDE THE TWO ONE-YEAR EXTENSIONS TO BE COMPLIANT WITH BID SPECIFICATIONS
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Authorize the Interim City Manager to extend Contract No. 30430 with Terminix International Company Limited Partnership for pest control services for two one-year periods for an amount not-to-exceed $35,242 per year.

159k

TPA 87k

ACTION: APPROVED STAFF RECOMMENDATION

9.     AMENDMENTS TO FISCAL YEAR 2016 ADOPTED BUDGET AND AMENDMENTS TO FISCAL YEAR 2017 ADOPTED CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET
Recommendation:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Amend the Fiscal Year (FY) 2016 Adopted Budget; and
(3)      Amend FY 2017 Adopted CIP Budget as detailed in the agenda report.

508k

ATTACHMENTS A thru E 355k

ACTION: APPROVED STAFF RECOMMENDATION

10.   ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE: ALLOCATION OF $50,000 FROM THE PASADENA ASSISTANCE FUND FOR PUBLIC/HUMAN SERVICE PROJECTS
Recommendation:
(1)      Find that the recommended action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have an effect on the environment; and
(2)      Approve the allocation from the Pasadena Assistance Fund (PAF) in the amount of $50,000 for 2016-18 human/public service activities.

174k

ACTION: APPROVED STAFF RECOMMENDATION

11.   MUNICIPAL SERVICES COMMITTEE: AUTHORIZATION TO ENTER INTO CONTRACTS WITH TTG ENGINEERS, STANTEC, POWER-TECH ENGINEERS, VTA CONSULTING ENGINEERS AND WORLEYPARSONS GROUP FOR GENERAL ENGINEERING SERVICES
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) as defined in Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the Interim City Manager to enter into a contract, without competitive bidding pursuant to the City Charter Section 1002(F), Contracts for Professional or Unique Services, with TTG Engineers which bid on Consulting Services, Electrical Design Services and Civil Engineering in an amount not-to-exceed $1,000,000 or for four years, whichever occurs first;
(3)      Authorize the Interim City Manager to enter into a contract, without competitive bidding pursuant to the City Charter Section 1002(F), Contracts for Professional or Unique Services, with Stantec which bid on Consulting Services, Electrical Design Services, Civil Engineering and Vault Engineering in an amount not-to-exceed $1,100,000 or for four years, whichever occurs first;
(4)      Authorize the Interim City Manager to enter into a contract, without competitive bidding pursuant to the City Charter Section 1002(F), Contracts for Professional or Unique Services, with Power-Tech Engineers which bid on Consulting Services, Electrical Design Services, Civil Engineering and Vault Engineering in an amount not-to-exceed $1,100,000 or for four years, whichever occurs first;
(5)      Authorize the Interim City Manager to enter into a contract, without competitive bidding pursuant to the City Charter Section 1002(F), Contracts for Professional or Unique Services, with VTA Consulting Engineers which bid on Civil Engineering in an amount not-to-exceed $700,000 or for four years, whichever occurs first; and
(6)      Authorize the Interim City Manager to enter into a contract, without competitive bidding pursuant to the City Charter Section 1002(F), Contracts for Professional or Unique Services, with WorleyParsons Group which bid on Consulting Services, Electrical Design Services, Civil Engineering and Vault Engineering in an amount not-to-exceed $1,100,000 or for four years, whichever occurs first.

235k

ATTACHMENT 1 133k

TPA 627k

ACTION: APPROVED STAFF RECOMMENDATION

City Council

12. APPOINTMENT OF PAULA HANSON TO THE DEFERRED COMPENSATION OVERSIGHT COMMITTEE (City Council Nomination)

ACTION: APPROVED

13. APPOINTMENT OF JULIUS METOYER, JR. TO THE ARTS AND CULTURE COMMISSION EFFECTIVE JULY 1, 2016 (District 1 Nomination)

ACTION: APPROVED

14. APPOINTMENT OF ALI BARAR TO THE PLANNING COMMISSION EFFECTIVE JULY 1, 2016 (District 6 Nomination)

ACTION: APPROVED

City Attorney

15. 2016 BIENNIAL NOTICE OF NON-SUBSTANTIVE AMENDMENTS TO CITY’S CONFLICT OF INTEREST CODE
Recommendation: It is recommended that the City Council receive and file the 2016 Biennial Notice of Amendments to the City’s Conflict of Interest Code which is submitted for information purposes only.

56k

ACTION: RECEIVED AND FILED

City Clerk/Secretary

16. APPROVAL OF MINUTES

May 9, 2016	Special Joint Meeting of the City Council and Finance Committee
June 6, 2016	City Council
June 6, 2016	Successor Agency to the Pasadena Community Development Commission

ACTION: APPROVED AS SUBMITTED

17. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 12,660

Jacobs & Jacobs Lawyers, LLP, representing Andres Ramirez, a minor by and through his mother, Elba Hernandez

$ Not stated

Claim No. 12,661

Southern California Gas Company

Not stated

ACTION: RECEIVED AND FILED

18. PUBLIC HEARINGS SET

July 11, 2016, 7:00 p.m. – Designation of 380 West Green Street as a Historic Landmark SEQ CHAPTER \h \r 1

ACTION: PUBLIC HEARING SET

OLD BUSINESS:

19.    CONSIDERATION OF PLACING A MEASURE ON THE NOVEMBER 8, 2016 GENERAL ELECTION BALLOT TO REPEAL MEASURE A AND UNCODIFIED ORDINANCE NO. 5861, ADOPTED BY A VOTE OF THE PEOPLE IN 2001, THEREBY RESCINDING THE POLICY REQUIRING THE CITY OF PASADENA TO SUPPORT THE COMPLETION OF THE 710 FREEWAY
Recommendation of Mayor:
(1)      Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)    Direct the City Attorney to prepare the necessary resolutions calling a Special Election on November 8, 2016 to repeal Measure A, and any related documents in connection therewith.

214k

CORRESPONDENCE FROM JUNE 13, 2016 COUNCIL MEETING 107k

ACTION: ITEM TABLED INDEFINITELY

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee

Finance Committee

Legislative Policy Committee

Municipal Services Committee

Public Safety Committee

PUBLIC HEARING: 7:00 P.M.

20. PUBLIC HEARING: AMENDMENT TO THE ANNUAL ACTION PLAN (2015-2016) FOR THE HOME INVESTMENT
        PARTNERSHIP PROGRAM
        Recommendation: It is recommended that upon close of the public hearing the City Council take the following actions:
        (1)      Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") pursuant to
        State CEQA Guidelines per Section 15061(b)(3), the “General Rule” that CEQA only applies to projects that may have
        an effect on the environment; and
        (2)      Approve the submission to the U.S. Department of Housing and Urban Development of an Amendment to the
        Annual Action Plan (2015-2016) for the HOME Investment Partnership Program funding.

        169k

        ACTION: APPROVED STAFF RECOMMENDATION

21. CONTINUED PUBLIC HEARING: CITY MANAGER’S RECOMMENDED FISCAL YEAR 2017 OPERATING BUDGET
Recommendation: Receive public comment and continue this public hearing to each subsequent regular meeting of the City Council at 6:45 p.m., until June 27, 2016 or such other date as the City Council may determine, and, at which time, the City Council will be asked to close the public hearing and formally adopt the Fiscal Year 2017 Recommended Operating Budget.

129k

ATTACHMENTS A & B 1782k

CORRESPONDENCE FROM JUNE 6, 2016 COUNCIL MEETING 1026k

CITY ATTORNEY/CITY PROSECUTOR POWERPOINT PRESENTATION - PRESENTED AT MEETING

CITY CLERK POWERPOINT PRESENTATION - PRESENTED AT MEETING

CITY COUNCIL POWERPOINT PRESENTATION - PRESENTED AT MEETING

CITY MANAGER AND SUCCESSOR AGENCY TO PCDC POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION: CONTINUED THE PUBLIC HEARING TO JUNE 27, 2016 AT 6:30 P.M.

22. CONTINUED PUBLIC HEARING: ADOPTION OF FISCAL YEAR 2017 RECOMMENDED GENERAL FEE SCHEDULE
Recommendation: It is recommended that the City Council close the public hearing and adopt the Fiscal Year 2017 Recommended General Fee Schedule.

181k

ATTACHMENT A Part 1 4827k
ATTACHMENT A Part 2 4402k

ATTACHMENT B 232k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION: APPROVED STAFF RECOMMENDATION

23. CONTINUED PUBLIC HEARING: ADOPTION OF FISCAL YEAR 2017 RECOMMENDED SCHEDULE OF TAXES, FEES, AND CHARGES
Recommendation: It is recommended that the City Council close the public hearing and adopt the Fiscal Year (FY) 2017 Recommended Schedule of Taxes, Fees, and Charges.

114k

ATTACHMENT A 569k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION: APPROVED STAFF RECOMMENDATION

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager

City Council

ORDINANCES

First Reading:

24. Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 10, CHAPTER 10.40 BY ADDING SECTION 10.40.035 TO ALLOW FOR THE IMMOBILIZATION OF PARKED CARS; AMENDING CHAPTER 10 SECTION 10.44.010 BY ADDING SUBSECTION “D” TO ALLOW FOR AN EXEMPTION FROM THE OVERNIGHT PARKING PROHIBITION; AND AMENDING CHAPTER 10.45, SECTION 10.45.100 TO CHANGE THE METER RATE IN THE OLD PASADENA PARKING METER ZONE”

125k

ORDINANCE 175k

ACTION: INTRODUCED BY COUNCILMEMBER KENNEDY; CONDUCTED FIRST READING

Second Reading: None

INFORMATION ITEMS

BRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS

ADJOURNMENT