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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
SEPTEMBER 28, 2015 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.    CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: Non-Represented Executive, Non-Represented Management, and Non-Represented Non-Management  

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

 

 

City Manager/Executive Director 

1.    CONTRACT AWARD TO MARTINEZ LANDSCAPE CO., INC., FOR MISCELLANEOUS CONCRETE REPAIR – 2016 PHASE I, FOR AN AMOUNT NOT-TO-EXCEED $360,000
Recommendation:
(1)        Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)        Accept the bid dated September 2, 2015, submitted by Martinez Landscape Co., Inc., in response to the Project Specifications for Miscellaneous Concrete Repair – 2016 Phase I, and authorize the City Manager to enter into such contract as is required for an amount not-to-exceed $360,000. 

195k

ATTACHMENT A 222k

ACTION:  APPROVED STAFF RECOMMENDATION

2.    AUTHORIZATION TO RENEW THE VERDUGO COMMUNICATION CONTRACTS WITH THE CITIES OF ALHAMBRA, ARCADIA, MONROVIA, MONTEBELLO, MONTEREY PARK, SAN GABRIEL AND SIERRA MADRE FOR VERDUGO FIRE AND EMERGENCY MEDICAL SERVICES DISPATCH
Recommendation: 
(1)      Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b) (3), the general rule; and
(2)      Authorize the City Manager to renew the contracts with the cities of Alhambra (Contract No. 18,982), Arcadia (Contract No. 18,793), Monrovia (Contract No. 18,792), Montebello (Contract No. 19,825), Monterey Park (Contract No. 18,791), San Gabriel (Contract No. 19,004) and Sierra Madre (Contract No. 18,794) for Verdugo dispatching services for a period of three years with two optional three-year extensions at the discretion of the City Manager. Neither competitive bidding nor competitive selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3). 

138k

ACTION:  APPROVED STAFF RECOMMENDATION

3.    AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH KIEWIT INFRASTRUCTURE WEST CO., TO PROVIDE LABOR AND MATERIALS FOR THE MURRAY RESERVOIR DEMOLITION AND MURRAY HYDRO-PNEUMATIC ZONE UPGRADES
Recommendation:
(1)        Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction); and
(2)        Accept the bid dated July 28, 2015, submitted by Kiewit Infrastructure West Co. (“Kiewit”) in response to Specification WD-14-04 for providing labor and materials for the Murray Reservoir Demolition and Murray Hydro-Pneumatic Zone Upgrades for the Water and Power Department (“PWP”), reject all other bids, and authorize the City Manager to enter into a labor and materials contract with Kiewit for an amount not-to-exceed $909,700. 

191k

ACTION:  APPROVED STAFF RECOMMENDATION

4.    PURCHASE ORDER CONTRACT AWARD TO XPEDX, LLC TO FURNISH PAPER SUPPLIES NOT-TO-EXCEED $110,000
Recommendation:
(1)        Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301;
(2)        Find that the proposed contract is exempt from competitive bidding and selection requirements pursuant to City Charter Section 1002(H), and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities; and
(3)        Authorize the issuance of a purchase order contract with Xpedx, LLC for costs associated with blank paper supply for Printing Services Operations in an amount not-to-exceed $110,000 for a one-term, renewable at the discretion of the City Manager for an additional year, also not-to-exceed an annual amount of $110,000. 

148k

ACTION:  APPROVED STAFF RECOMMENDATION

5.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH JOHN L. HUNTER AND ASSOCIATES, INC., TO PROVIDE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) CONSULTANT SERVICES FOR TWO YEARS IN AN AMOUNT NOT-TO-EXCEED $400,000
Recommendation:
(1)        Find the proposed action is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and
(2)        Authorize the City Manager to enter into a contract without competitive bidding pursuant to City Charter Section 1002(F), Contract for Professional or Unique Services, with John L. Hunter and Associates, Inc., for NPDES Consultant Services for two years in an amount not-to-exceed $400,000. 

176k

ATTACHMENT A

TPA 61k

ACTION:  APPROVED STAFF RECOMMENDATION

5A.  PURCHASE ORDER CONTRACT AWARD TO CANON SOLUTIONS AMERICA, INC., FOR THE LEASE AND MAINTENANCE OF ONE CANON VARIOPRINT 135 DIGITAL PRINTING SYSTEM  AND ONE CANON IMAGE PRESS C800 DIGITAL COLOR PRINTING SYSTEM AND SUPPORTING SOFTWARE AND HARDWARE NOT-TO-EXCEED $576,376 OVER A 63-MONTH PERIOD
Recommendation:
(1)        Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)        Find that the proposed contract is exempt from competitive bidding and selection requirements pursuant to City Charter Section 1002(H), and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities; and
(3)        Authorize the issuance of a purchase order contract with Canon Solutions America, Inc., for cost associated lease and service of one Canon VarioPrint 135 black and white printing system, one Image Press C800 color printing system and Prismaprepare software, plus supporting hardware and software in an amount not-to-exceed $576,376 for a 63-month term.       

149k

ATTACHMENT A 476k

ACTION:  APPROVED STAFF RECOMMENDATION

6.    FINANCE COMMITTEE:  APPROVAL OF AMENDMENT AGREEMENT TO ALLOCATE FEDERAL HOME INVESTMENT PARTNERSHIP ACT FUNDS TOTALING $142,605 UNDER CHDO/HOME LOAN AGREEMENT NO. 30,252 WITH COMMUNITY HOUSINGWORKS, AND HOME SUB-RECIPIENT AGREEMENT NO. 21,122 WITH NEIGHBORHOOD HOUSING SERVICES OF LOS ANGELES COUNTY
Recommendation:
(1)        Approve a budget amendment and a journal voucher appropriating $142,605 from uncommitted HOME Investment Partnership Act Funds (“HOME”) to the Housing and Career Services Department Fiscal Year (FY) 2016 Operating Budget, and the allocation of said HOME funds in the amount of $60,000 for the Single-Family Home Rehabilitation Loan Program (Account No. 22116002-816700-52507) and in the amount of $82,605 for the Northwest Manors II Rehabilitation Project (Account No. 22116002-816700-52045);
(2)        Approve  key business terms of amendment agreements to CHDO/HOME loan Agreement No. 30,252 with Community Housing Works and HOME Sub-Recipient Agreement No. 21,122 with Neighborhood Housing Services of Los Angeles County; and
(3)        Authorize the City Manager to execute any and all documents necessary to effectuate the staff recommendation. 

170k

ACTION:  APPROVED STAFF RECOMMENDATION

7.    FINANCE COMMITTEE: AMEND THE PASADENA MUNICIPAL CODE (SECTIONS 2.05.150 AND 2.05.220) AND ESTABLISH NEW CLASSIFICATION OF CITY COUNCIL DISTRICT LIAISONS AND SALARY CONTROL RATE  
Recommendation:
(1)      Find the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review.
(2)      Amend Chapters 2.05.150 (Employment of Assistant – Compensation) and 2.05.220 (Compensation of the Mayor and City Council) of the Pasadena Municipal Code and authorize the cessation of use of City Council hired Field Representatives;
(3)      Establish a  new classification of City Council District Liaison and related salary, and establish the terms and conditions of employment for City Council District Liaisons via the Non-Represented Management Salary Resolution; and
(4)      Amend the fiscal year 2016 Operating Budget to increase the City Council budget to include 8.0 Full-Time Equivalents  (FTE) City Council District Liaisons and increase appropriations by $185,000, which is the additional cost needed for the remainder of this fiscal year. 

209k

ACTION:  ITEM HELD UNTIL OCTOBER 5, 2015

8.    FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2016 ADOPTED BUDGET
Recommendation: It is recommended that the City Council amend the Fiscal Year 2016 Adopted Budget as detailed in the Proposed Budget Amendments section of the agenda report.

613k

ATTACHMENTS A thru E 2110k

ACTION:  APPROVED STAFF RECOMMENDATION

9.    FINANCE COMMITTEE:  APPROVE JOURNAL VOUCHER AMENDING PROJECTS IN THE FISCAL YEAR 2016 CAPITAL IMPROVEMENT PROGRAM BUDGET AND INCREASE CONTRACT AMOUNT WITH MALLCRAFT, INC., BY $65,000
Recommendation:
(1)      Find that the proposed actions are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines and, as such, are not subject to environmental review.
(2)      Approve a journal voucher  with a net increase of $2,917,680 amending 21 projects in the Fiscal Year 2016 Capital Improvement Program Budget as detailed in the Fiscal Impact section of the agenda report;
(3)  Authorize the City Manager to enter into any agreement required by the United States Department of Justice, Bureau of Justice Assistance for acceptance of grant funds for the Police Department – Body Camera Project; and
(4)  Authorize the City Manager to amend Contract No. 21,585 with Mallcraft, Inc., to increase the contract amount by $65,000 for a total not-to-exceed amount of $1,070,000 for additional work as part of the Central Arroyo – Rose Bowl Entry project.         

424k

ATTACHMENTS A & B 1069k

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

10.  RESIGNATION OF EMINA DARAKJY FROM THE URBAN FORESTRY ADVISORY COMMITTEE EFFECTIVE OCTOBER 14, 2015 (City of Pasadena Nomination) 

30k

ACTION:  ACCEPTED WITH REGRETS

11.  APPOINTMENT OF MARY KATHLEEN CIFUENTES TO THE TRANSPORTATION ADVISORY COMMISSION (District 1 Nomination) 

        ACTION:  APPROVED

City Clerk/Secretary 

12.  APPROVAL OF MINUTES 

June 15, 2015	Special City Council
June 15, 2015	City Council
June 15, 2015	Successor Agency to the Pasadena Community Development Commission

     ACTION:  APPROVED AS SUBMITTED

13.  RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,492	Dallas Snyder	$  2,705.55
Claim No. 12,493	Thomas E. Reed	146.36

        ACTION:  RECEIVED AND FILED

 

Economic Development and Technology Committee 

14.  HOUSING ELEMENT IMPLEMENTATION PROCESS
        Recommendation:  It is recommended that the City Council approve the proposed Housing Element Implementation Process, as
        follows:
        (1)      Designate the Planning Commission as the oversight body for the implementation of the Housing Element;
        (2)      Housing and Career Services Department to host biannual community workshops specifically on housing related issues;
        (3)      Planning Commission to hold biannual commission meetings focusing on the Housing Element and other housing related
        issues; and
        (4)      Planning and Community Development Department to prepare a report to the Economic Development and Technology
        Committee (EDTech Committee) following each biannual Planning Commission meeting. In addition, the report sent to the EDTech
        Committee after the second biannual PlanningCommission meeting will include a discussion on the effectiveness of the
        implementation process.
        Recommendation of the Economic Development and Technology Committee: On July 9, 2015, staff presented to the EDTech
        Committee an information item regarding the proposed Housing Element Implementation Process that was recommended by the
         Planning Commission. Members of the public were invited to attend the meeting, and two public comments were received in support
        of creating a new housing commission. After careful consideration and discussion, the Committee concurred with the proposed
        Housing Element Implementation Process. However, as this was an informational presentation, no action of the Committee was taken.
        On September 10, 2015, staff returned to the EDTech Committee for a formal action regarding this matter. While some members
        of the Committee expressed their support for a housing commission, the EDTech Committee ultimately approved the recommended
        implementation process unanimously, with an added request that there be an assessment on the effectiveness of the approved
        implementation process after one year.
        Recommendation of Planning Commission: On May 27, 2015, the Planning Commission voted (6-1 vote) to recommend that the
        City Council adopt an implementation process for the Housing Element that includes the following three components:
        (1)      Planning Commission as the oversight body for the implementation of the Housing Element;
        (2)      Housing and Career Services Department to host biannual community workshops specifically on housing related issues; and
        (3)      Planning Commission to hold biannual commission meetings focusing on the Housing Element and other housing related
        issues.
        In response to several comments received, the Planning Commission requested that the Housing Element Annual Report include
        additional information than what is required by the State.   The Commission also requested that the agenda for biannual Planning
        Commission meetings be exclusive to affordable housing issues and that the schedule for these meetings (both Planning
        Commission and the community workshop) be established and presented to the City Council.  
         Lastly, the Commission requested that staff be kept up to date with the State legislation related to housing.
         The recommended implementation process would result in quarterly public meetings focusing on housing related issues, providing
        updates on the Housing Element and a forum to discuss community concerns.   

        401k

        ATTACHMENT A 426k

        SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

        CORRESPONDENCE   181K

        POWERPOINT PRESENTATION - PRESENTED AT MEETING

        ACTION:   APPROVED STAFF RECOMMENDATION AMENDED TO INCLUDE AN ANALYSIS REGARDING THE      
        FORMATION OF A HOUSING COMMISSION

Finance Committee 

15.    RECOMMENDED RESIDENTIAL IMPACT FEE DISTRIBUTION METHODOLOGY CHANGE       
Recommendation: 
(1)      Find the amendment proposed in the agenda report are exempt from environmental review pursuant to State CEQA Guidelines Section 15061 (b)(3) (“general rule”) Section 15378 (b)(4) (definition of project excludes government fiscal activities which do not involve any commitment to any specific project);
(2)      Adopt a resolution governing the Residential Impact Fee (RIF) by amending the distribution methodology to allow 20 percent of each fee collected to  be placed in a reserve that can fund projects in any of the City’s RIF park districts, and allow for 100 percent of the entire available RIF Fund balance to be used for park acquisition and/or projects of citywide significance; and
(3)      Direct the City Attorney to prepare an ordinance within 60 days amending Section 4.17.030 of the Pasadena Municipal Code (PMC) to add the definition of “projects of citywide significance” as projects that acquire and/or develop new park space in an identified gap area; identify park and/or recreation deficiency and serve a broad section of the Pasadena population; and create or enhance a one-of-a-kind recreation facility within the City.
Recommendation of the Recreation and Park Commission: On July 7, 2015, the Recreation and Park Commission supported the staff recommendations to:
(1)      Amend the RIF distribution methodology to allow 20 percent of each fee collected to be placed in a reserve and available to fund certain park projects in any of the City’s RIF park districts;
(2)      Allow for 100 percent of the entire available RIF Fund balance be used for park acquisition and projects of citywide significance, when determined by the Recreation and Parks Commission and approved by the City Council; and
(3)      Define “projects of citywide significance” as projects that acquire and/or develop new park space in an identified gap area; identify park and/or recreation deficiency and serves a broad section of the Pasadena population; and create or enhance a one-of-a-kind recreation facility within the City. 

295k

ATTACHMENT A 81k

RESOLUTION 122k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 3452K

ACTION:  ITEM HELD TO A FUTURE CITY COUNCIL MEETING

Legislative Policy Committee 

Municipal Services Committee        

Public Safety Committee 

 

City Manager 

16.    APPROVAL TO INSTALL ENDURING HEROES MEMORIAL SCULPTURE IN HONOR OF PASADENA AREA FALLEN SOLDIERS AT DEFENDERS PARKWAY WEST
Recommendation:
(1)      Find that the activity described in the agenda report is exempt from   environmental review per Section 15061(b)(3) the General Rule. The proposed memorial will not result in any potentially significant effects to the environment; and
(2)      Approve the Enduring Heroes Committee’s request to install the Enduring Heroes memorial sculpture in honor of Pasadena area fallen soldiers at Defenders Parkway West.
Recommendation of Recreation and Parks Commission: On May 5, 2015, the Recreation and Parks Commission (RPC) voted to table consideration of this item in order to allow more time for public comment, and to allow the Arts and Culture Commission (ACC) time to review and comment on the memorial sculpture.
Arts and Culture Commission Review: On May 13, 2015, the Enduring Heroes Committee made an informational item presentation to the Arts and Culture Commission. The Commission’s comments about the proposed memorial sculpture were summarized in a letter from the ACC Chairperson to the RPC Chairperson.
On September 1, 2015, the Recreation and Parks Commission voted 3 to 2 to endorse the proposal from the Enduring Heroes Committee to donate, install, and maintain a memorial sculpture in honor of Pasadena area fallen soldiers at Defenders Parkway West. The Commission stated its concerns regarding the approval process for the Enduring Heroes project, but noted that these concerns are being addressed by the City with the adoption of the new policy. Commissioner Mrozek further stated that based upon the project’s compliance with the original policy, he supports this memorial proposal. 

309k

ATTACHMENT A 1999k

ATTACHMENT B 2605k

ATTACHMENT C 355k

ATTACHMENT D 1984k

ATTACHMENTS E thru I 756k

CORRESPONDENCE 45k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE  75K

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

First Reading:   

17.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF PASADENA ESTABLISHED BY SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE (GLEN SUMMER LANDMARK OVERLAY DISTRICT)” 

71k

ORDINANCE 376k

ACTION:  INTRODUCED BY COUNCILMEMBER MADISON; CONDUCTED FIRST READING

18.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA amendING Title 14 (BUILDINGS AND CONSTRUCTION) OF The  
          PASADENA MUNICIPAL CODE TO ADD EXPEDITED PERMITTING PROCEDURES FOR SMALL RESIDENTIAL ROOFTOP SOLAR
          SYSTEMS” 

        70k

        ORDINANCE 155k

        ACTION:  INTRODUCED BY COUNCILMEMBER McAUSTIN; CONDUCTED FIRST READING

19.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 8, CHAPTER 8.60, SECTIONS 8.60.020 (DEFINITIONS) AND 8.60.310 (SCAVENGING) OF THE PASADENA MUNICIPAL CODE TO ADD DEFINITIONS AND CLARIFY SCAVENGING PROHIBITIONS” 

83k

ORDINANCE 403k

ACTION:  INTRODUCED BY COUNCILMEMBER McAUSTIN; CONDUCTED FIRST READING

20.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 2, CHAPTER 2.05 (CITY COUNCIL), SECTIONS 2.05.150 AND 2.05.220 OF THE PASADENA MUNICIPAL CODE REGARDING THE EMPLOYMENT OF CITY COUNCIL DISTRICT LIAISONS” (See related Item No. 7 above)

100k

ORDINANCE 128k

ACTION:  ITEM HELD UNTIL OCTOBER 5, 2015

Second Reading:   

21.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 3, CHAPTER 3.24, SECTIONS 3.24.030 (ADMINISTRATIVE JURISDICTION), 3.24.110 (PROHIBITED ACTS IN PARKS AND PUBLIC GROUNDS), AND 3.24.190 (VIOLATION-PENALTY), AND TITLE 9, CHAPTER 9.76, SECTIONS 9.76.020 (WEAPONS AND PROHIBITED EQUIPMENT), AND 9.76.030 (VIOLATIONS-PENALTY) OF THE PASADENA MUNICIPAL CODE TO PROHIBIT ACTIVITIES IN THE LOWER ARROYO ARCHERY RANGE INCONSISTENT WITH RULES PROMULGATED BY THE CITY MANAGER AND TO MAKE VIOLATIONS PUNISHABLE IN AN AMOUNT CONSISTENT WITH OTHER PENALTY PROVISIONS IN THE PASADENA MUNICIPAL CODE AND ACCORDING TO THE GENERAL PENALTY PROVISIONS OF CHAPTER 1.24” (Introduced by Councilmember Kennedy)

111k

ORDINANCE 417k

CORRESPONDENCE 47k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE  65K

ACTION:  ADOPTED

22.    TENANT PROTECTION ORDINANCE (To be heard following Item No. 14 above)
Recommendation: No recommendation is requested. This item is presented for information only.

231k

ATTACHMENT A 233k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  ITEM DISCUSSED