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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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Assistive Listening headphones and neck loops can be checked out at the desk of the Sergeant-at-Arms, located inside the City Council Chambers. 

 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 5, 2015 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one potential case)  

B.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organizations: Service Employees International Union (SEIU), Local 721   

C.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organizations: American Federation of State, County and Municipal Employees (AFSCME), Local 858 

D.     CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organizations: Pasadena Firefighters Association (PFFA) 

A.     PRESENTATION BY FIRE CHIEF BERTRAL WASHINGTON ON THE PASADENA FIRE DEPARTMENT’S ACHIEVEMENT IN RECEIVING “ACCREDITED AGENCY” STATUS AS CONFERRED BY THE COMMISSION ON FIRE ACCREDITATION INTERNATIONAL (CFAI) 

 

City Manager/Executive Director 

1.    CONTRACT AWARD TO NEW MILLENNIUM CONSTRUCTION SERVICES, INC., FOR CONSTRUCTION AND INSTALLATION OF POLICE DEPARTMENT PUBLIC SERVICE COUNTERS AND BULLET-RESISTANT GLAZING PANELS FOR A NOT-TO-EXCEED AMOUNT OF $226,479
Recommendation:
(1)      Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Accept the bid dated August 4, 2015, submitted by New Millennium Construction Services, Inc., for the Police Department Public Service Counter and Bullet-Resistant Glazing Panels Construction and Installation Project; and
(3)      Authorize the City Manager to enter into a contract with New Millennium Construction Services, Inc., in an amount not-to-exceed $226,479. 

132ki

2.    AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE LOS ANGELES COUNTY SHERIFF’S DEPARTMENT (LASD) FOR SUPPLEMENTAL LAW ENFORCEMENT SERVICES FOR NEW YEAR’S ACTIVITIES
Recommendation: 
(1)    Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)    Authorize the City Manager to enter into a contract, not-to-exceed $900,000 with the County of Los Angeles for supplemental law enforcement services for New Year’s activities. Neither competitive bidding nor competitive selection is required pursuant to City Charter, Section 1002(H), and Pasadena Municipal Code Section 4.08.049(A)(3); and
(3)    Authorize the City Manager to extend the contract for up to two additional one-year periods without further City Council authorization. 

127k

3.    AUTHORIZE THE ISSUANCE OF A PURCHASE ORDER TO NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF TWO 2015 FORD F250 PICKUP TRUCKS, ONE 2015 FORD F350 4X4 DUMP TRUCK, AND ONE 2015 FORD F650 DUMP TRUCK IN AN AMOUNT NOT-TO-EXCEED $178,300
Recommendation: 
(1)    Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)    Grant an exemption for this contract pursuant to Pasadena Municipal Code (PMC) Section 4.08.049(B), where the best interests of the City are served by a direct award of a contract without competitive selection process.   This contract is exempt from competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies, or services; and
(3)    Authorize the issuance of a purchase order to National Auto Fleet Group (NAFG) in an amount not-to-exceed $178,300 for the purchase of two 2015 Ford F-250 pickup trucks, one 2015 Ford F350 4X4 dump truck, and one 2015 Ford F650 dump truck.   

181k

ATTACHMENT A 46k

TPA 45k

4.    APPROVAL OF NON-REPRESENTED EXECUTIVE MANAGEMENT AND MANAGEMENT SALARY RESOLUTIONS
Recommendation:
(1)    Approve the Non-Represented Executive Management salary resolution;
(2)    Approve the Non-Represented Management salary resolution; and
(3)    Authorize the City Manager to amend employment contracts with Assistant City Managers, Department Directors, and Deputy Department Directors as needed to reflect City Council approved changes. 

130k

NON-REPRESENTED EXECUTIVE MANAGEMENT RESOLUTION 618k

NON-REPRESENTED MANAGEMENT RESOLUTION 1131k

5.    AUTHORIZE PURCHASE ORDER WITH WONDRIES FLEET GROUP FOR PURCHASE OF SEVEN REPLACEMENT POLICE VEHICLES FOR A TOTAL OF $207,851
Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Grant an exemption for this contract pursuant to Pasadena Municipal Code Section 4.08.049(B) where the best interests of the City are served by a direct award of a contract without competitive selection process. This contract is exempt from competitive bidding pursuant to the City Charter 1002 (H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and
(3)      Authorize the issuance of a purchase order with Wondries Fleet Group in an amount not-to-exceed $207,851 for the purchase of seven replacement Police vehicles.  

128k

ATTACHMENT A 45k

TPA 45k

6.    AUTHORIZE THE ISSUANCE OF A PURCHASE ORDER WITH ATLAS COPCO COMPRESSORS, LLC, TO FURNISH AND DELIVER EQUIPMENT FOR THE EXPANSION OF TIME-FILL/FAST-FILL REFUELING SYSTEM AT CITY YARDS – PHASE II (71543) IN AN AMOUNT NOT-TO-EXCEED $547,176
Recommendation:
(1)    Find that on July 23, 2007, the City Council found the installation of Time-Fill/Fast-Fill Refueling System at City Yards (Phase I) to be exempt from the California Environmental Quality Act (CEQA), that the scope of project construction (Phase II) was anticipated by the action, and such scope of project construction does not constitute changed circumstances or new information which would trigger further environmental review pursuant to CEQA;
(2)    Grant an exemption for this purchase order pursuant to Pasadena Municipal Code Section 4.08.049(B), where the best interests of the City are served by a direct award without competitive selection process; and
(3)    Authorize the issuance of a purchase order with Atlas Copco Compressors, LLC, in an amount not-to-exceed $547,176 for the purchase of compressed natural gas equipment for the Time-Fill/Fast-Fill Refueling System at the City Yards.

224k

TPA 74k

City Council 

7.    RESIGNATION OF MILENA ALBERT-MGELADZE FROM THE COMMISSION ON THE STATUS OF WOMEN (Mayor Nomination) 

23k

8.    APPOINTMENT OF EMINA DARAKJY TO THE PASADENA CENTER OPERATING COMPANY BOARD EFFECTIVE OCTOBER 19, 2015 (Mayor Nomination/District 1) 

9.    APPOINTMENT OF PAUL BACKSTROM TO THE TRANSPORTATION ADVISORY COMMISSION (Mayor Nomination) 

City Clerk/Secretary 

10.      APPROVAL OF MINUTES 

June 22, 2015	City Council
June 22, 2015	Successor Agency to the Pasadena Community Development Commission
June 29, 2015	City Council
June 29, 2015	Successor Agency to the Pasadena Community Development Commission
July 6, 2015	City Council
July 6, 2015	Successor Agency to the Pasadena Community Development Commission

 11.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA 

12,494	Antonio Campos	$1,853.96
12,495	Infinity Insurance as subrogee of Heriberto Morales and Maria Morales	1,390.43

12.       PUBLIC HEARING SET 

November 2, 2015, 7:00 p.m. – Amendment to the Annual Action Plan (2015-2016) for the Community Development Block Grant Program

            

13.  FINANCE COMMITTEE: AMEND THE PASADENA MUNICIPAL CODE (SECTIONS 2.05.150 AND 2.05.220) AND ESTABLISH NEW CLASSIFICATION OF CITY COUNCIL DISTRICT LIAISONS AND SALARY CONTROL RATE  
Recommendation:
(1)      Find the action proposed in the agenda report is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(2) of the State CEQA Guidelines and, as such, is not subject to environmental review.
(2)      Amend Chapters 2.05.150 (Employment of Assistant – Compensation) and 2.05.220 (Compensation of the Mayor and City Council) of the Pasadena Municipal Code and authorize the cessation of use of City Council hired Field Representatives;
(3)      Establish a new classification of City Council District Liaison and related salary, and establish the terms and conditions of employment for City Council District Liaisons via the Non-Represented Management Salary Resolution; and
(4)      Amend the Fiscal Year 2016 Operating Budget to increase the City Council budget to include 8.0 Full-Time Equivalents  (FTE) City Council District Liaisons and increase appropriations by $185,000, which is the additional cost needed for the remainder of this fiscal year. 

210k

 Economic Development and Technology Committee          

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

City Manager 

City Council 

First Reading:   

14.    Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 2, CHAPTER 2.05 (CITY COUNCIL), SECTIONS 2.05.150 AND 2.05.220 OF THE PASADENA MUNICIPAL CODE REGARDING THE EMPLOYMENT OF CITY COUNCIL DISTRICT LIAISONS” (See related Item No. 13) 

100k

ORDINANCE 128k

Second Reading:   

15.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF PASADENA ESTABLISHED BY SECTION 17.20.020 OF THE PASADENA MUNICIPAL CODE (GLEN SUMMER LANDMARK OVERLAY DISTRICT)” (Introduced by Councilmember Madison) 

72k

ORDINANCE 151k

16.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA amendING Title 14 (BUILDINGS AND CONSTRUCTION) OF The
         PASADENA MUNICIPAL CODE TO ADD EXPEDITED PERMITTING PROCEDURES FOR SMALL RESIDENTIAL ROOFTOP
         SOLAR SYSTEMS” (Introduced by Councilmember McAustin) 

        75k

        ORDINANCE 147k

17.    Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 8, CHAPTER 8.60, SECTIONS 8.60.020 (DEFINITIONS) AND 8.60.310 (SCAVENGING) OF THE PASADENA MUNICIPAL CODE TO ADD DEFINITIONS AND CLARIFY SCAVENGING PROHIBITIONS” (Introduced by Councilmember McAustin) 

86k

ORDINANCE 400k

18.    HERITAGE SQUARE PROGRESS REPORT
Recommendation:  The following report is for information only; no City Council action is required.

 97k

19.    UPDATE ON YOUTH EMPLOYMENT PROGRAMS
Recommendation:  The following report is for information only; no City Council action is required.  

244k

ATTACHMENT A 68k

20.    STATUS REPORT ON GAS TURBINE UNIT REPOWERING PROJECT (GLENARM GT5)
Recommendation:  The following report is for information only; no City Council action is required.

296k

ATTACHMENT A 1982k

ATTACHMENT B 1181k