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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 16, 2015 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

 A.  CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
       Property Locations:   1845 N. Fair Oaks Avenue, Pasadena, CA
       Agency Negotiators:  Michael J. Beck and Steve Mermell
       Negotiating Party(ies):  Al Ballesteros and Michael Johnson
       Under Negotiation:  Price and terms of payment

       ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B.  CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Locations:   1855 N. Fair Oaks Avenue, Pasadena, CA
Agency Negotiators:  Michael J. Beck and Steve Mermell
Negotiating Party(ies):  Sergio Bautista
Under Negotiation:  Price and terms of payment

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

C.  CITY COUNCIL CLOSED SESSION WITH LEGAL COUNSEL REGARDING CONSIDERATION OF INITIATION OF LITIGATION
pursuant to paragraph (4) subdivision (d) of Government Code Section 54956.9: One potential case

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME  

D.   CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code
Section 54956.9(d)(1)
Name of Case: (City of Pasadena, et al. v. Cohen, et al.)
Court of Appeal Case No. C079582

 ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

 

 

City Manager/Executive Director 

1.      CONTRACT AWARD TO CALTEC CORPORATION FOR RESTROOM REPLACEMENT AT EATON-BLANCHE PARK FOR AN AMOUNT NOT-TO-EXCEED $678,000
Recommendation:
(1)      Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 2, Section 15302, replacement of a commercial structure with a new structure of substantially the same size, purpose, and capacity; and
(2)      Accept the bid dated September 30, 2015, submitted by CALTEC Corporation in response to the Project Specifications for Restroom Replacement at Eaton-Blanche Park, and authorize the City Manager to enter into such contract as is required for an amount not-to-exceed $678,000. 

170k

ATTACHMENT A 398k

ACTION:  APPROVED STAFF RECOMMENDATION

2.      CONTRACT AWARD TO THE NAZERIAN GROUP FOR RESTROOM REPLACEMENT AT CENTRAL PARK FOR AN AMOUNT NOT-TO-EXCEED $676,000
Recommendation:
(1)    Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 2, Section 15302, replacement of a commercial structure with a new structure of substantially the same size, purpose, and capacity; and
(2)    Accept the bid dated October 14, 2015, submitted by The Nazerian Group in response to the Project Specifications for Restroom Replacement at Central Park, and authorize the City Manager to enter into such contract as is required for an amount not-to-exceed $676,000.  

163k

ATTACHMENT A 729k

ACTION:  APPROVED STAFF RECOMMENDATION

3.      EXTENSION OF SERVICES CONTRACT NUMBER 21,261-2 WITH APEX SECURITY GROUP FOR SUPPLEMENTAL TRAFFIC CONTROL SERVICES AT SPECIAL EVENTS
Recommendation:
(1)      Find that the extension of services contract number 21,261-2 with Apex Security Group is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment.
(2)      Extend the term of contract number 21,261-2 with Apex Security Group for supplemental traffic control services at special events from its current termination date of December 31, 2015 to June 30, 2016 at a total not-to-exceed amount for the extension period of $100,000; and
(3)      To the extent this transaction could be considered a separate procurement subject to competitive selection, grant the proposed contract with Apex Security Group an exemption from the Competitive Selection process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049 (B), contracts for which the City’s best interests are served.    

146k

TPA 46k

ACTION:  APPROVED STAFF RECOMMENDATION

4.      AMENDMENT TO CONTRACT NO. 30091 WITH ENVIRONMENTAL SCIENCE ASSOCIATES (ESA), TO INCREASE THE TOTAL NOT-TO-EXCEED AMOUNT BY $113,982 FROM $503,918 TO $617,900 FOR THE PREPARATION OF ENVIRONMENTAL DOCUMENTS FOR THE PROPOSED ARROYO SECO MUSIC AND ARTS FESTIVAL
Recommendation:
(1)      Find that the amendment to Contract No. 30091 with Environmental Science Associates (ESA) is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);
(2)      Authorize the City Manager to amend Contract No. 30091 with Environmental Science Associates (ESA) by increasing the total not-to-exceed amount by $113,982 from $503,918 to $617,900 for the continued preparation of environmental documents related to the proposed Arroyo Seco Music and Arts Festival; and
(3)      To the extent this transaction could be considered a separate procurement subject to competitive selection, grant the proposed contract an exemption from the Competitive Selection process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049 (B), contract for which the City’s best interests are served. 

154k

TPA 134k

ACTION:  APPROVED STAFF RECOMMENDATION

5.      ADOPT A RESOLUTION AND ESTABLISH A NEW CLASSIFICATION OF BUILDING INSPECTION SUPERVISOR AND SET SALARY CONTROL RATE
Recommendation: It is recommended that the City Council adopt a resolution and establish a new classification of Building Inspection Supervisor and set salary control rate. 

74k

RESOLUTION 24k

ACTION:  APPROVED STAFF RECOMMENDATION

6.      APPROVAL OF NON-REPRESENTED NON-MANAGEMENT SALARY RESOLUTION
         Recommendation: It is recommended that the City Council approve the Non-Represented Non-Management salary resolution. 

        108k

        RESOLUTION 1369k

        ACTION:  APPROVED STAFF RECOMMENDATION

7.      CONTRACT AWARD TO VART CONSTRUCTION, INC., FOR SRTS-5064(071), SAFE ROUTES TO SCHOOL – LINCOLN AVENUE FOR AN AMOUNT NOT-TO-EXCEED $315,000
Recommendation:               
(1)      Find the project in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alterations of existing public facilities involving negligible or no expansion of use beyond that previously existing at the time of the lead agency’s determination; and
(2)      Accept the bid dated October 23, 2015, submitted by Vart Construction, Inc., in response to the Specifications for Safe Routes to School – Lincoln Avenue, and authorize the City Manager to enter into such contract for an amount not-to-exceed $315,000.           

190k

ACTION:  APPROVED STAFF RECOMMENDATION

8.      AUTHORIZATION TO ENTER INTO MASTER CONTRACTS WITH VERIZON WIRELESS AND SPRINT SOLUTIONS, INC., TO PROVIDE WIRELESS VOICE AND BROADBAND SERVICES AND EQUIPMENT
Recommendation:
(1)      Find that the proposed contracts are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061 (b)(3), General Rule;
(2)      Authorize the City Manager to enter into a master contract with Verizon Wireless to provide wireless voice and broadband services and equipment (smartphones, cell phones, tablets, netbooks, hotspots, and accessories) in an amount not-to-exceed $255,000 per fiscal year for four years through June 30, 2019, for a grand total not-to-exceed of $1,020,000. The proposed contract is exempt from the competitive bidding requirements pursuant to Charter Section 1002(H), contract with other governmental entities or their contractors for labor, material, supplies, or services;
(3)      Authorize the City Manager to enter into a master contract with Sprint Solutions, Inc., to provide wireless voice and broadband services and equipment (smartphones, cell phones, tablets, netbooks, hotspots, and accessories) in an amount not-to-exceed $60,000 per fiscal year for four years through June 30, 2019, for a grand total not-to-exceed of $240,000. The proposed contract is exempt from the competitive bidding requirements pursuant to Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies, or services; and
(4)      Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

212k

ATTACHMENTS A thru C 590k

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

9.      APPOINTMENT OF PATRICIA KEANE TO THE PLANNING COMMISSION (District 2 Nomination)

         ACTION:  APPROVED

10.    APPOINTMENT OF ALEXANDER BOEKELHEIDE TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD (Pasadena City College Nomination)

 ACTION:  APPROVED

City Clerk/Secretary 

11.      APPROVAL OF MINUTES 

August 31, 2015	City Council
August 31, 2015	Successor Agency to the Pasadena Community Development Commission
September 7, 2015	City Council
September 7, 2015	Successor Agency to the Pasadena Community Development Commission
September 14, 2015	City Council
September 14, 2015	Successor Agency to the Pasadena Community Development Commission
September 21, 2015	City Council
September 21, 2015	Successor Agency to the Pasadena Community Development Commission

                ACTION:  APPROVED AS SUBMITTED

 12.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA          

Claim No. 12,513	James B. Copelan	$         434.13
Claim No. 12,514	Corey W. Glave, Attorney for Ivis Moran	25,000.00+
Claim No. 12,515	Law Office of Carol D. Kellogg, representing Ronald Gomez, Jr.	25,000.00+
Claim No. 12,516	David Tsang	180.00
Claim No. 12,517	Mercury Insurance as Subrogee for Lucy Jarrad McCray	1,611.79
Claim No. 12,518	Fernando Roldan c/o Metz & Harrison, LLP	25,000.00+
Claim No. 12,519	Robert Arnaud	300.00
Claim No. 12,520	Victoria Portillo	160.45
Claim No. 12,521	Clarisa Hernandez	180.00

               
                ACTION:  RECEIVED AND FILED

 

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

13.    RECOMMENDATION TO SET THE DATE OF JANUARY 11, 2016 TO CONDUCT A PUBLIC HEARING TO IMPLEMENT THE WATER SYSTEM CAPITAL IMPROVEMENTS CHARGE FORMULA PURSUANT TO PASADENA MUNICIPAL CODE CHAPTER 13.20.035
Recommendation:
(1)      Find that the recommended Water Capital Improvement Charge (“CIC”) formula is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15273 (Rates, Tolls, Fares, and Charges); and
(2)      Set the date of January 11, 2016 for a public hearing to:
           (a)        Approve the implementation of the CIC formula as defined in the Water Rate Ordinance to recover the capital
           improvement costs of the water distribution system. Based on the currently adopted Fiscal Year (“FY”) 2016 Water Fund
           Capital Improvement Program (“CIP”) budget, this would result in system average increase of $0.45 per billing unit (“BU”) to the
           Capital Improvement Charge (“CIC”) effective January 18, 2016; and
           (b)      Authorize implementation of the CIC formula for Fiscal Year 2017 based upon adoption of the CIP budget. 

727k

ATTACHMENT A 148k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION, AMENDED BY SETTING THE PUBLIC HEARING FOR JANUARY 11, 2016 AT 7:00 P.M.  

Public Safety Committee 

 

City Manager 

14.    STATUS UPDATE ON THE IMPLEMENTATION OF RECOMMENDATIONS MADE BY KPMG LLP, THE TASK FORCE ON FINANCIAL ADMINISTRATION AND INTERNAL CONTROLS AND MANAGEMENT PARTNERS IN REGARD TO STEPS TO ENHANCE OPERATIONAL AND FINANCIAL OVERSIGHT
Recommendation:  The following report is for information only and is intended as a status update on the implementation of recommendations made by KPMG LLP, the Mayor’s Task Force on Financial and Internal Controls, and Management Partners, in regard to steps to enhance operational and financial oversight.  

198k

ATTACHMENT A - (REVISED) 1855k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  INFORMATION RECEIVED AND FILED

City Council 

15.    PRESENTATION AND SUBMITTAL OF SUMMARY REPORT FROM TASK FORCE ON FINANCIAL ADMINISTRATION AND INTERNAL CONTROLS (Mayor Tornek) (To be heard at 6:45 p.m. or thereafter) 

1171k

ACTION:  INFORMATION RECEIVED AND FILED

First Reading:  None 

Second Reading:  None 

 

 

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Tyron Hampton, Steve Madison, Andy Wilson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

November 19, 2015 (Special meeting to commence at 6:00 p.m., Caltech’s Cahill Hameetman Auditorium, 1216 E. California Blvd.)

December 7, 2015

December 10, 2015 (Special meeting)

FINANCE COMMITTEE (Chair Terry Tornek, Victor Gordo, John J. Kennedy, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

November 23, 2015

December 14, 2015

December 28, 2015

LEGISLATIVE POLICY COMMITTEE (Chair Terry Tornek, Steve Madison)
Meets the fourth Tuesday of each month at 6:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

November 24, 2015 (To be cancelled)

December 22, 2015 (To be cancelled)

January 26, 2016

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Terry Tornek, Andy Wilson)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

November 17, 2015 (Special meeting to commence at 3:30 p.m.)

November 24, 2015 (To be cancelled)

December 8, 2015

PUBLIC SAFETY COMMITTEE (Chair John J. Kennedy, Tyron Hampton, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

November 16, 2015

December 21, 2015 (To be cancelled)

January 18, 2016 (To be cancelled)