Council Meeting - March 24, 2014

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
MARCH 24, 2014

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

CLOSED SESSION - 5:30 P.M.
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)

A. CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957
Title: City Manager

B. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Location: 150 East Holly Street, Pasadena, California
Agency Negotiators: Michael J. Beck and Steve Mermell
Negotiating Parties: Michael Delijani and Richard McDonald
Under Negotiation: Price and terms of payment

C. CITY COUNCIL OF THE CITY OF PASADENA AS SUCCESSOR AGENCY TO THE PASADENA COMMUNITY DEVELOPMENT COMMISSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property Locations: 155 East Green Street, 300 East Colorado Boulevard, and 400 East Green Street, Pasadena, California
Agency Negotiators: Michael J. Beck and Steve Mermell
Negotiating Parties: James Farrell
Under Negotiation: Price and terms of payment

PUBLIC MEETING - 6:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

A.        UPDATE ON THE BOB HOPE AIRPORT BRANDING EFFORT AND PROPOSED NAME
CHANGE BY DAN FEGER, P.E., EXECUTIVE DIRECTOR OF THE BOB HOPE AIRPORT
AUTHORITY

CORRESPONDENCE RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 82k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director

1.         APPROVAL OF THE CITY OF PASADENA TRANSIT DIVISION TITLE VI PROGRAM IN ACCORDANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964            Recommendation:
(1)           Find that the proposed actions are exempt from review pursuant to the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)           Approve the City of Pasadena Transit Division Title VI Program.

170k

ATTACHMENT A 1247k

2.         CONTRACT AWARD TO DYNALECTRIC FOR INSTALLATION OF THE SOUTH LAKE AVENUE MID-BLOCK TRAFFIC SIGNAL BETWEEN GREEN STREET AND CORDOVA STREET, FOR AN AMOUNT NOT TO EXCEED $129,000
Recommendation:
(1)       Find the proposed project to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15301 (Class 1), subsection (c). This exemption includes minor alterations of existing public facilities (including streets) involving negligible or no expansion of use beyond that existing at the time of the lead agency�s determination, and there are no environmental reviews; and
(2)       Accept the bid dated February 19, 2014, submitted by Dynalectric, in response to the Specifications for the Installation of the South Lake Avenue Mid-Block Traffic Signal between Green Street and Cordova Street, reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $129,000.

182k

ATTACHMENT A 693k

3. APPROVAL OF A SIDE LETTER AGREEMENT WITH THE PASADENA POLICE SERGEANTS ASSOCIATION (PPSA) AMENDING THE MEMORANDUM OF UNDERSTANDING OF JULY 1, 2013 � JUNE 30, 2016
Recommendation: It is recommended that the City Council approve a side letter agreement with PPSA to modify their Memorandum of Understanding (MOU) regarding Special Assignment Pay � Supervisory Movie Detail and Work Schedules � 4/10 meal periods.

97k

ATTACHMENT 1 68k

4.         FINANCE COMMITTEE: APPROVAL OF INCREASE TO PURCHASE ORDER NO. 54425 WITH RALPH�S GROCERY COMPANY FOR THE PURCHASE OF FOOD VOUCHERS FOR HIV/AIDS HOME HEALTH CARE SERVICES
Recommendation:
(1)       Authorize an increase to Purchase Order No. 54425 with Ralph�s Grocery Company, in the amount of $45,001, thereby increasing the not to exceed amount from $74,999 to $120,000 for the purchase of food vouchers for the HIV/AIDS Home Health Care Services program;            (2)       Recognize and appropriate $45,001 for the AIDS Medi-Cal Waiver Program to the Public Health Department�s Fiscal Year 2014 Operating Budget; and
(3)       Grant the proposed increase an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City�s best interests are served.

129k

5. FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT � QUARTER ENDING DECEMBER 31, 2013
Recommendation: This report is for information purposes only.

485k

ATTACHMENT A Part 1 1604k
ATTACHMENT A Part 2 2045k

6. FINANCE COMMITTEE: APPROVE A JOURNAL VOUCHER AMENDING PROJECTS IN THE FISCAL YEAR 2014 CAPITAL IMPROVEMENT PROGRAM BUDGET Recommendation: It is recommended that the City Council approve a journal voucher with a net increase of $4,347,224 amending 15 projects in the Fiscal Year 2014 Capital Improvement Program Budget as detailed in the Fiscal Impact section of the agenda report.
Rose Bowl Operating Company Recommendation: On March 5, 2014, the Rose Bowl Operating Company recommended appropriating $661,700 in Rose Bowl Funds to the Rose Bowl Preventive and Major Maintenance project in the Fiscal Year 2014 CIP Budget.

273k

ATTACHMENT A 92k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

7.         FINANCE COMMITTEE: RECOGNIZE AND APPROPRIATE FUNDS IN THE AMOUNT OF $41,040 TO THE PUBLIC HEALTH DEPARTMENT�S FISCAL YEAR 2014 OPERATING BUDGET AND AMENDMENTS TO THE GENERAL FEE SCHEDULE            Recommendation:
(1)       Recognize and appropriate $41,040 from the California Wellness Foundation to the Public Health Department�s Fiscal Year 2014 Operating Budget for the provision of dental services to uninsured seniors; and
(2)       Amend the General Fee Schedule to include new fees related to the Michael D. Antonovich Dental Clinic and sliding fee scale as well as fee changes to support the Environmental Health Division.

222k

ATTACHMENT A 739k

ATTACHMENTS B thru D 3046k

City Council

City Clerk/Secretary

8. APPROVAL OF MINUTES

March 10, 2014

City Council

March 10, 2014

Successor Agency to the Pasadena Community Development Commission

9. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 12,132	Clarence Julius West	$25,000.00+
Claim No. 12,133	Paul N. Devine III	Not stated
Claim No. 12,134	XXXX XXX XX - For a disclosure of the claimant, please contact the City Clerk's Office.	4,681.68

OLD BUSINESS: None

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee

Finance Committee

10.      RECOMMEND AMENDMENT TO PASADENA MUNICIPAL CODE CHAPTER 4.08 BIDDING AND PURCHASING TO INCREASE COMPETITIVE BIDDING AND THE FORMAL COMPETITIVE SELECTION THRESHOLD TO $50,000; INCREASE INFORMAL BIDDING THRESHOLD TO $6,000; AND CHANGE THE ANNUAL REPORTING PERIOD TO FISCAL YEAR FORMAT
Recommendation:
(1)       Direct the City Attorney to modify Chapter 4.08 of the Competitive Bidding and Purchasing Ordinance within 60 days to raise the formal bid threshold to $50,000;
(2)       Direct the City Attorney to modify Chapter 4.08.050 Informal Selection of the Competitive Bidding and Purchasing Ordinance within 60 days to raise the informal bid threshold to $6,000; and
(3)       Direct the City Attorney to modify Chapter 4.08.151(A) of the Competitive Bidding and Purchasing Ordinance within 60 days to adjust the annual procurement reporting period to a Fiscal Year format.

Legislative Policy Committee

11. RESCIND RESOLUTION NO. 5893 AND ADOPT A RESOLUTION ESTABLISHING THE RULES GOVERNING THE PASADENA CITY COUNCIL�S MEETINGS, PROCEEDINGS, AND BUSINESS
Recommendation: It is recommended that the City Council rescind Resolution No. 5893 and adopt a resolution establishing the rules governing the Pasadena City Council�s meetings, proceedings, and business.

203k

ATTACHMENT A 456k

ATTACHMENT B 346k

RESOLUTION 275k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

Municipal Services Committee

Public Safety Committee

Reports from Representatives

PUBLIC HEARING: None

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager

City Council

12. DISCUSSION REGARDING THE METHOD OF NOMINATING MEMBERS TO THE PASADENA CENTER OPERATING COMPANY BOARD AND CONSIDERATION OF POTENTIAL ALTERNATIVES (Mayor Bogaard)

ORDINANCES

First Reading: None

Second Reading: None

INFORMATION ITEMS

13. PLAYHOUSE DISTRICT COLORADO BOULEVARD INITIATIVE Recommendation: This item is presented for information only.

566k

PASADENA COMPLETE STREET FINDINGS 3899k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 1728k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

POWERPOINT PRESENTATION PLAYHOUSE DISTRICT - PRESENTED AT MEETING

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

April 7, 2014

May 5, 2014

June 2, 2014

FINANCE COMMITTEE (Chair Terry Tornek, Bill Bogaard, Victor Gordo, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

March 24, 2014

April 14, 2014 (To be cancelled)

April 28, 2014

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

March 26, 2014

April 23, 2014

May 28, 2014

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

March 25, 2014

April 8, 2014

April 22, 2014

PUBLIC SAFETY COMMITTEE (Chair Jacque Robinson, John J. Kennedy, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

April 21, 2014

May 19, 2014

June 16, 2014

FUTURE COUNCIL MEETING DATES

March 31, 2014 (City Council Workshop)

April 7, 2014

April 14, 2014 (To be cancelled)

April 21, 2014

April 28, 2014

May 5, 2014 (City Council Organizational Meeting)

May 12, 2014

May 19, 2014

May 26, 2014 (To be cancelled)

June 2, 2014

June 9, 2014

June 16, 2014

June 23, 2014

June 30, 2014 (To be cancelled)

FUTURE PUBLIC HEARINGS :

April 28, 2014, 7:00 p.m. � Fiscal Year 2015 � 2019 Recommended Capital Improvement Program Budget

May 12, 2014, 7:00 p.m. � Amendment to the General Fee Schedule for Fiscal Year 2015

May 12, 2014, 7:00 p.m. � Fiscal Year 2015 Schedule of Taxes, Fees, and Charges

May 12, 2014, 7:00 p.m. � Fiscal Year 2015 Recommended Operating Budget