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THE RECAP REFLECTS A BRIEF SUMMARY OF THE COUNCIL ACTIONS, HOWEVER,
                                        IT DOES NOT REFLECT THE OFFICIAL ACTIONS OF THE COUNCIL WHICH WILL BE REFLECTED IN THE OFFICIAL MINUTES.        

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 AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JULY 28, 2014 

Closed Session 5:00 P.M.
Public Meeting 6:30 P.M.
Public Hearings 7:00 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249 

A.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organizations: American Federation Of State, County And Municipal Employees (AFSCME) Local 858, International Union Of Operating Engineers (IUOE) Local 501, Pasadena Association Of Clerical And Technical Employees (PACTE/LIUNA) Local 777, Pasadena Management Association (PMA), Pasadena Police Officers Association (PPOA), Pasadena Police Sergeants Association (PPSA), Service Employees International Union (SEIU) Local 721  

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
Agency Designated Representatives: Kristi Recchia and Michael J. Beck
Employee Organization: International Union of Operating Engineers (IUOE), Local 501 

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

C.        CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS 
pursuant to Government Code Section 54956.8
Property Location: 1015 North Lake Avenue, Pasadena, CA
Agency Negotiators: Michael J. Beck and Steve Mermell
Negotiating Parties: Pasadena Enterprise Center, Jacquelynne Jones-Corby, the County of Los Angeles, Chris Montana, and Iris Alvarado
Under Negotiation: Price and terms of payment 

ACTION:  ITEM NOT DISCUSSED

D.        CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS 
pursuant to Government Code Section 54956.8
Property: 333 North Hill Avenue, Unit No. 303, Pasadena, CA
Agency Negotiators: Michael J. Beck and Steve Mermell
Negotiating Parties: Charles E. Loveman, Jr., Heritage Housing Partners
Under Negotiation: Price and terms of payment 

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

E.        CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Rooney v. City of Pasadena
Case No.: BS145352  

ACTION:  DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

 

 

City Manager/Executive Director 

1.         AUTHORIZATION TO ENTER INTO THE CALIFORNIA GANG REDUCTION, INTERVENTION AND PREVENTION (CalGRIP) GRANT AGREEMENT WITH THE CALIFORNIA EMERGENCY MANAGEMENT AGENCY
Recommendation:
(1)      Find that the proposed action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061 (b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment; and
(2)      Authorize the Chief of Police to enter into an agreement with the California Emergency Management Agency for the receipt of 2014-2015 CalGRIP grant funds in the amount of $398,700. 

125k

ACTION:  APPROVED STAFF RECOMMENDATION

2.         AUTHORIZATION OF MONTH-TO-MONTH CONTRACT WITH OASIS OUTSOURCING FOR FIELD REPRESENTATIVE SERVICES
Recommendation:
(1)      Authorize the City Manager to enter into a month-to-month contract with Oasis Outsourcing for a period ending June 30, 2015 in an amount not to exceed $675,000 for the continued payment of the City Council Field Representatives; and
(2)      Grant this contract an exemption from competitive selection pursuant to Pasadena Municipal Code Section 4.08.049 (B) that the best interests of the city are served by a direct award of a contract without a competitive selection process. This contract is exempt from the competitive bidding requirements pursuant to the City Charter Section 1002 (F) – Contracts for professional or unique services. 

88k

ACTION:  APPROVED STAFF RECOMMENDATION

3.         AUTHORIZE PURCHASE ORDER WITH EMERGENCY VEHICLE GROUP, INC., FOR PURCHASE OF ONE REPLACEMENT RESCUE AMBULANCE FOR A TOTAL OF $212,000
Recommendation:
(1)      Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Grant an exemption for this contract pursuant to Pasadena Municipal Code Section 4.08.049(B) where the best interests of the City are served by a direct award of a contract without competitive selection process. This contract is exempt from competitive bidding pursuant to the City Charter Section 1002(H), contracts with other governmental entities; and
(3)      Authorize the issuance of a purchase order with Emergency Vehicle Group, Inc. (EVG) in an amount not to exceed $212,000 for the purchase of one replacement rescue ambulance. 

136k

ATTACHMENT A 31k

TPA 57k

ACTION:  APPROVED STAFF RECOMMENDATION

4.         AUTHORIZE PURCHASE ORDER WITH SEAGRAVE FIRE APPARATUS, LLC. FOR THE PURCHASE OF TWO REPLACEMENT 2014 FIRE PUMPERS FOR A TOTAL OF $1,283,335
Recommendation:
(1)      Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061 (b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;
(2)      Grant an exemption for this contract pursuant to Pasadena Municipal Code Section 4.08.049(B) where the best interests of the City are served by a direct award of a contract without competitive selection process. This contract is exempt from competitive bidding pursuant to the City Charter Section 1002(H), contracts with other governmental entities; and
(3)      Authorize the issuance of a purchase order with Seagrave Fire Apparatus, LLC. in an amount not to exceed $1,283,335 for the purchase of two replacement Seagrave Fire Pumpers. 

181k

ATTACHMENT A 92k

ACTION:  APPROVED STAFF RECOMMENDATION

5.         ADOPT A RESOLUTION AUTHORIZING SUBMITTAL OF AN APPLICATION TO THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR CITIES EXCESS FUNDING FROM THE PARK BOND ACT OF 1992 AND 1996 (PROPOSITION A) IN THE AMOUNT OF $500,000 FOR JOHN MUIR HIGH SCHOOL SOUTH FIELD IMPROVEMENTS PROJECT
Recommendation:  
(1)      Find that the authorization to apply for grants is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3); and
(2)      Adopt a resolution authorizing submittal of an application to the Los Angeles County Regional Park and Open Space District for the Fifth Supervisorial District funding from the Park Bond Act of 1992 and 1996 (Proposition A) in the amount of $500,000 for the John Muir High School South Field Improvements Project.   

232k

ATTACHMENT A 2056k

ATTACHMENT B 818k

ACTION:  APPROVED STAFF RECOMMENDATION

6.         FINANCE COMMITTEE: AUTHORIZE CONTRACT WITH KEENAN AND ASSOCIATES FOR CITYWIDE WORKERS’ COMPENSATION CLAIMS ADMINISTRATION
Recommendation:
(1)      Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines and, as such, no environmental document pursuant to CEQA is required for the project;
(2)      Authorize the City Manager to enter into an agreement with Keenan and Associates to provide professional third party administration of workers’ compensation claims for non-sworn Citywide claims for a period of one year and one optional year, for an amount not to exceed $110,000 per year; and
(3)      Find the proposed contract exempt from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. This action would be an expansion of the workers’ compensation third party administration services and would be exempt from competitive bidding pursuant to the City Charter Section 1002(f) contracts for professional or unique services. 

179k

ACTION:  APPROVED STAFF RECOMMENDATION

7.         FINANCE COMMITTEE: PROPOSITION A FUND EXCHANGE WITH THE CITY OF MONTEBELLO
Recommendation:
(1)      Find this action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061 (b)(3);
(2)      Authorize the City Manager to execute a two-year agreement with the City of Montebello to exchange $379,500 of Pasadena General Fund dollars currently dedicated for transit services for $506,000 of Montebello Proposition A dollars to be used for Proposition A eligible projects in Pasadena, per year for two years in both Fiscal Year 2013-2014 and Fiscal Year 2014-2015; and
(3)      Recognize revenue in the amount of $126,500 to Fund 209, Revenue Account 6807 in the Transportation Department resulting from the proposed General Fund/Proposition A exchange. 

169k

ATTACHMENTS A & B 469k

ACTION:  APPROVED STAFF RECOMMENDATION

8.         FINANCE COMMITTEE: AMENDMENT TO PURCHASE ORDER CONTRACT NO. 55315 WITH TANKO STREETLIGHTING SERVICES, TO INCREASE NOT TO EXCEED AMOUNT BY $20,000 FROM $550,000 TO $570,000 FOR PURCHASE OF ENERGY EFFICIENT RETROFIT STREET LIGHT LUMINAIRES
Recommendation:
(1)      Find that on December 17, 2012, the City Council acknowledged the contract to be exempt from the California Environmental Quality Act (“CEQA”) review in accordance with Article 5, Section 15061, subsection (b), part 3 of the Resources Agency of California as it will not have a potentially significant effect on the environment, and therefore falls under the “general rule” exemption, and there are no changed circumstances or new information which would require further environmental review; and
(2)      Authorize the City Manager to amend Purchase Order Contract No. 55315 with Tanko Streetlighting Services to increase the contract amount by $20,000 for a new total not-to-exceed amount of $570,000 for the purchase of energy efficient retrofit street light luminaires. 

176k

ACTION:  APPROVED STAFF RECOMMENDATION

9.         MUNICIPAL SERVICES COMMITTEE: ADOPTION OF THE 2014 UPDATED GREATER LOS ANGELES COUNTY INTEGRATED REGIONAL WATER MANAGEMENT PLAN
Recommendation:
(1)      Find that the adoption of the 2014 Updated Greater Los Angeles County (“GLAC”) Integrated Regional Water Management (“IRWM”) Plan is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Sections 15060 (c)(3) and 15378; and
(2)      Adopt with a resolution approving the adoption of the 2014 Updated GLAC IRWM Plan in accordance with the California Department of Water Resources (“DWR”) 2012 IRWMP Grant Program Guidelines for IRWMP grant eligibility. 

232k

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

10.      APPOINTMENT OF JENNIFER HIGGINBOTHAM TO THE SOUTH LAKE PARKING PLACE COMMISSION (Mayor Nomination/District 7) 

ACTION:  APPROVED

City Clerk/Secretary 

11.     APPROVAL OF MINUTES 

July 14, 2014	City Council
July 14, 2014	Successor Agency to the Pasadena Community Development Commission

            ACTION:  APPROVED AS SUBMITTED

12.     RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA        

Claim No. 12,211	Gloria Mills	$249.48
Claim No. 12,212	Pacific Bell/AT&T/Diane Mancini	3,381.17
Claim No. 12,213	William J. Wilson	25,000.00+
Claim No. 12,214	Val Echavarria	121.99
Claim No. 12,215	Pacific Bell/AT&T/Diane Mancini	Not stated
Claim No. 12,216	Pacific Bell/AT&T/Diane Mancini	500.82
Claim No. 12,217	First African Methodist Episcopal Church, Pasadena	180.00

            ACTION:  RECEIVED AND FILED

 

Economic Development and Technology Committee 

Finance Committee 

13.       AUTHORIZE THE CITY COUNCIL TO RATIFY $83,882 FOR SERVICES PAID FROM AUGUST 1, 2013 THROUGH JANUARY, 2014 TO ALL CITY MANAGEMENT SERVICES (ACMS), RETROACTIVELY PAY $75,077 FOR SERVICES PROVIDED FEBRUARY THROUGH MAY, 2014 AND APPROVE AN AGREEMENT TO JANUARY 30, 2015 TO PROVIDE CROSSING GUARD SERVICES TOTALING $86,075, FOR A TOTAL NOT TO EXCEED $245,034
Recommendation:
(1)      Find that the proposed amendment to contract number 19,659 with All City Management Services (ACMS) is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) General Rule;
(2)      Ratify the $83,882 paid to ACMS from August 1, 2013 through January 30, 2014 after the contract expired on June 30, 2013;
(3)      Authorize the City Manager to retroactively amend contract number 19,659 with ACMS for crossing guard services from the period of July 1, 2013 to January 30, 2015 for a total amount not to exceed $245,034, which includes the $83,882 paid for in FY 2014. Competitive bidding is not required pursuant to Section 1002(F) of the City Charter, contracts for professional or unique services; and
(4)      To the extent this transaction could be considered a separate procurement subject to competitive selection, grant the proposed contract amendment with ACMS an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. 

183k

ACTION:  APPROVED STAFF RECOMMENDATION

14.       AUTHORIZATION OF A NEW INTERNAL AUDIT MANAGER IN THE CITY MANAGER’S OFFICE
Recommendation:
(1)      Amend the Non-Represented-Management Salary Resolution to establish an Internal Audit Manager classification and related salary; and
(2)      Amend the budget to add 1.0 FTE Internal Audit Manager in the City Manager’s Office to be funded within the current adopted FY 2015 budget appropriations. 

207k

ATTACHMENT A 227k

ACTION:  APPROVED STAFF RECOMMENDATION

15.       APPROVAL OF KEY BUSINESS TERMS OF AGREEMENT WITH WAVERLY SCHOOL FOR THE RELOCATION AND REHABILITATION OF THE HISTORIC DECKER HOUSE STRUCTURE CURRENTLY LOCATED AT 750 NORTH FAIR OAKS AVENUE; CITY GRANT IN THE AMOUNT OF $450,000 FOR DECKER HOUSE PROJECT COSTS
Recommendation:
(1)      Find that the proposed business terms, as described in the agenda report, of the Relocation and Rehabilitation Agreement with the Waverly School for the relocation and rehabilitation of the Decker House currently located at 750 North Fair Oaks Avenue, are exempt from the California Environmental Quality Act (“CEQA”) pursuant to Categorical Exemption Class 31 under Section 15331 of the CEQA Guidelines for “Historical Resource Restoration/Rehabilitation”;
(2)      Appropriate $450,000 from the Inclusionary Housing fund balance (Fund 619) to Account No. 8167-619-684140-55-51333 (“Heritage Square Project”) and authorize staff to make the necessary adjustments to the budget;
(3)      Find that conveying the Decker House to the Waverly School according to the proposed business terms is in the public interest and furthers the goals and objectives of the City Council, and approve the key business terms of the Relocation and Rehabilitation Agreement with the Waverly School, as set forth in the agenda report; and
(4)      Authorize the City Manager to execute, and the City Clerk to attest, the Relocation and Rehabilitation Agreement, and any other documents that may be necessary to implement the Decker House project. 

394k

ATTACHMENTS A thru C 575k

ACTION:  ITEM PULLED AND HELD FOR A FUTURE MEETING

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

16.       ADOPT A RESOLUTION AUTHORIZING THE CHIEF OF POLICE TO DESTROY INTERNAL AFFAIRS FILES REGARDING INVESTIGATIONS AND NON-HIRE BACKGROUND FILES
Recommendation: It is recommended that the City Council adopt a resolution authorizing the Chief of Police, with concurrence of the City Attorney, to destroy internal affairs investigation files concluded from 1991 through 2008, which are listed in Attachment A of the agenda report, as well as non-hire background files completed from 2008 as listed in Attachment B of the agenda report. 

123k

RESOLUTION 60k

ATTACHMENTS A & B 338k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

17.       PUBLIC HEARING: DETERMINE A WATER SUPPLY SHORTAGE EXISTS, ESTABLISH A 20% CONSERVATION TARGET AND IMPLEMENT LEVEL 1 WATER SUPPLY SHORTAGE MEASURES AS DESCRIBED IN PASADENA MUNICIPAL CODE (“PMC”) SECTION 13.10.040
Recommendation:
(1)      Find that the determination of a water supply storage and implementation of Level 1 Water Supply Shortage water conservation measures are categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15307 (Actions by Regulatory Agencies for the Protection of Natural Resources);
(2)      Determine that a water supply shortage exists pursuant to PMC 13.10.035;
(3)      Determine that a water conservation target of 20% is necessary;
(4)      Determine that the Level 1 Water Supply Shortage (PMC 13.10.040) water conservation measures are appropriate to address the water shortage; and
(5)      Adopt implementation of the Level 1 Water Supply Shortage measures by way of public proclamation (Attachment A of the agenda report).
Municipal Services Committee Recommendation: On July 22, 2014, the Municipal Services Committee (“MSC”) unanimously moved to recommend the City Council adopt staff’s recommendations, with the additional clarification that the year 2013 be established as the baseline for the 20% water conservation target. 

490k

ATTACHMENTS A & B 670k

CORRESPONDENCE 203k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  Approved staff recommendation with the understanding that City staff would work with large users and Brookside Golf Course to achieve the 20% reduction. 

City Manager 

18.       TRANSPORTATION ADVISORY COMMISSION REVIEW OF DRAFT ENVIRONMENTAL IMPACT REPORT FOR THE 100 WEST WALNUT PLANNED DEVELOPMENT (PARSONS PROJECT)
Recommendation: It is recommended that the City Council direct the Transportation Advisory Commission to review and provide comments on the Draft Environmental Impact Report for the 100 West Walnut Planned Development (Parsons Project) 

172k

ATTACHMENTS A thru C 761k

POWERPOINT PRESENTATION - PRESENTED AT MEETING

ACTION:  APPROVED STAFF RECOMMENDATION

19.       NEW TRANSPORTATION PERFORMANCE MEASURES TO BE USED FOR TRANSPORTATION IMPACT ANALYSIS AND THRESHOLDS OF SIGNIFICANCE UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
Recommendation: It is recommended that the item be continued to the meeting of September 29, 2014. 

ACTION:  APPROVED STAFF RECOMMENDATION

City Council 

First Reading:  None 

Second Reading:  None 

 

 

 

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

August 4, 2014 (To be cancelled)

September 1, 2014 (To be cancelled)

October 6, 2014

FINANCE COMMITTEE (Chair Terry Tornek, Bill Bogaard, Victor Gordo, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

July 28, 2014

August 11, 2014

August 25, 2014 (To be cancelled)

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

July 30, 2014 (Special meeting to commence at 5:00 p.m.)

August 27, 2014

September 24, 2014

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

August 12, 2014

August 26, 2014 (To be cancelled)

September 9, 2014

PUBLIC SAFETY COMMITTEE (Chair Jacque Robinson, John J. Kennedy, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

July 28, 2014 (Special meeting, Grand Conference Room, Basement, Room 038)

August 18, 2014 (To be cancelled)

September 15, 2014