Council Meeting - July 8, 2013

AGENDA
CITY COUNCIL AND
THE SUCCESSOR AGENCY TO THE
PASADENA COMMUNITY DEVELOPMENT COMMISSION
JULY 8, 2013

Dinner Recess 5:30 P.M.
Public Meeting 6:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249

DINNER RECESS - 5:30 P.M.

PUBLIC MEETING - 6:30 P.M.
ROLL CALL, PLEDGE OF ALLEGIANCE, AND CEREMONIAL MATTERS

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Public comment will be limited to a total of 20 minutes at the beginning of the meeting
and will continue at the conclusion of the meeting, if necessary. Please limit comments to 3 minutes each.

CONSENT CALENDAR
(The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)

City Manager/Executive Director

1.         AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ZUSSER COMPANY, INC., TO PROVIDE LABOR AND MATERIALS FOR THE EASTSIDE WELL COLLECTOR PROJECT – CENTRALIZED DISINFECTION FACILITY
Recommendation:
(1)       Find that the project described in the agenda report was subject to adequate environmental review in the Initial Environmental Study/Mitigated Negative Declaration and corresponding Mitigation Monitoring and Reporting Program, which were adopted by the City Council on October 29, 2012, and that there are no changed circumstances or new information which could trigger additional environmental review; and
(2)       Accept the bid dated May 24, 2013 submitted by Zusser Company, Inc., (Zusser) in response to Specification WD-12-03 for providing labor and materials for the Eastside Well Collector Project – Centralized Disinfection Facility for the Water and Power Department (Department), and authorize the City Manager to enter into a contract with Zusser for an amount not to exceed $2,005,830 for the period of July 8, 2013 to June 30, 2014.

182k

2.         AUTHORIZE THE CITY MANAGER TO EXECUTE THE LOS ANGELES INTERAGENCY METROPOLITAN POLICE APPREHENSION CRIME TASK FORCE (L.A. IMPACT) JOINT POWERS AGREEMENT            Recommendation:
(1)       Find that the proposed action is not subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Sections 15060(c)(2), 15060(c)(3), and 15378, as the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment; and
(2)       Authorize the City Manager to execute the Joint Powers Agreement approving the City of Pasadena’s membership in the Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force (L.A. IMPACT).

181k

3.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH GE PACKAGED POWER, INC., FOR AN AMOUNT NOT TO EXCEED $2,082,544 TO PROVIDE LABOR AND MATERIALS FOR REPAIR AND MAINTENANCE SERVICES ON GAS TURBINE 4
Recommendation:
(1)       Find that the project is exempt from California Environmental Quality Act (CEQA) review pursuant to State CEQA Guidelines, Section 15302(c), replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity;
(2)       Accept the bid dated April 9, 2013, from GE Packaged Power, Inc., in response to Specifications LD-13-3 for gas turbine maintenance service on Gas Turbine 4; reject all other bids; and authorize the City Manager to enter into a contract with GE Packaged Power, Inc., for an amount not to exceed $503,794; and
(3)       Authorize the City Manager to increase the contract with GE Packaged Power, Inc., by:
(a)   Up to $300,000 as needed to complete any additional repairs that may be recommended by the contractor after teardown and inspection of the gas turbine; and
(b)   An additional $1,278,750 for the optional installation and use of a loaned engine for installation in the GT-4 unit as the original engine is being repaired.

214k

4.         FINANCE COMMITTEE: AUTHORIZATION OF THE ISSUANCE OF A PURCHASE ORDER CONTRACT WITH HELICOPTER ENGINE REPAIR AND OVERHAUL SERVICES, INCORPORATED (HEROS) IN THE AMOUNT OF $200,000 AND APPROVAL OF A JOURNAL VOUCHER APPROPRIATING $130,000 FROM THE L.A. IMPACT FUND
Recommendation:
(1)       Find that the proposed action is not subject to the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15060(c)(2), 15060(c)(3), and 15378, as the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment;
(2)       Authorize the issuance of a purchase order contract to Helicopter Engine Repair and Overhaul Services, Incorporated (HEROS) in the amount of $200,000. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies, or services;
(3)       Grant the proposed purchase order contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served; and
(4)       Appropriate $130,000 from the LA IMPACT fund to the Police Department’s FY 2014 Operating Budget Account No. 8101-104-401710.

350k

5.         FINANCE COMMITTEE: RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A LEASE PURCHASE AGREEMENT FOR PARKING METER EQUIPMENT, A LEASE SCHEDULE, A LEASE SCHEDULE ADDENDUM REGARDING SELF INSURANCE, SCHEDULE A-1, A PREPAYMENT SCHEDULE ADDENDUM, A CERTIFICATE OF INCUMBENCY, A PROCEEDS DISBURSEMENT AUTHORIZATION AND RELATED INSTRUMENTS, AND OTHER DOCUMENTS IN CONNECTION THEREWITH
Recommendation: It is recommended that the City Council adopt a resolution:
(1)       Authorizing a Lease Purchase Agreement for Parking Meter Equipment in an amount not to exceed $350,707.51 with JP Morgan/Chase;
(2)       Authorizing the execution and delivery of a Lease Purchase Agreement, a Lease Schedule, a Lease Schedule Addendum Regarding Self Insurance, Schedule A-1, a Prepayment Schedule Addendum, a Certificate of Incumbency, a Proceeds Disbursement Authorization, an Agency Agreement, an Arbitrage Certificate, and other documents in connection thereto;
(3)       Authorizing the City Manager or the Director of Finance to execute the documents on behalf of the City; and
(4)       Recognizing anticipated parking meter revenues in the amount of $91,000 and appropriating that revenue to the Civic Center Parking Meter Fund Account No. 6964-214-774311.

1449k

City Council

6. RESIGNATION OF JANICE BEA FROM THE ARTS AND CULTURE COMMISSION (District 7 Nomination)

36k

7. RESIGNATION OF ALLAN PARACHINI FROM THE PASADENA COMMUNITY ACCESS CORPORATION BOARD (District 2 Nomination)

21k

8. APPOINTMENT OF ANDREA ABRAMS TO THE COMMISSION ON THE STATUS OF WOMEN (District 7 Nomination)

9. APPOINTMENT OF MOREY WOLFSON TO THE ENVIRONMENTAL ADVISORY COMMISSION (District 3 Nomination)

10. APPOINTMENT OF JAMES SMITH TO THE HUMAN SERVICES COMMISSION (District 3 Nomination)

11. APPOINTMENT OF ROBERT OLTMAN TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD (District 3 Nomination)

12. APPOINTMENT OF MICHAEL WILLIAMSON TO THE PLANNING COMMISSION (District 7 Nomination)

13. APPOINTMENT OF ROSE MARIE PICO TO THE SENIOR COMMISSION (District 5 Nomination)

14. APPOINTMENT OF JAMES DE PIETRO TO THE TRANSPORTATION ADVISORY COMMISSION (District 7 Nomination)

15. APPOINTMENT OF HECTOR LaFARGA, JR. TO THE HUMAN SERVICES COMMISSION (Agency Representative)

15.A. APPOINTMENT OF PAUL LITTLE TO THE PASADENA CENTER OPERATING COMPANY BOARD (Mayor Nomination/District 2)

16. REAPPOINTMENT OF BRIDGID FENNELL TO THE HISTORIC PRESERVATION COMMISSION (Historic Highlands Nomination)

17. REAPPOINTMENT OF WILLIAM H. CORMIER TO THE ROSE BOWL OPERATING COMPANY EFFECTIVE AUGUST 4, 2013 (UCLA Nomination)

City Clerk/Secretary

18. REPORT ON ACTION BY NEWLY ELECTED COUNCILMEMBER JOHN J. KENNEDY TO VACATE A SEAT NOMINATED BY COUNCIL DISTRICT 3 ON THE ENVIRONMENTAL ADVISORY COMMISSION IN ACCORDANCE WITH PASADENA MUNICIPAL CODE SECTION 2.45.050
Recommendation: It is recommended that the City Council receive and file this report.

19. APPROVAL OF MINUTES

February 4, 2013 (City Council)
February 4, 2013 (Successor Agency to the Pasadena Community
                                 Development Commission
February 11, 2013 (City Council)
February 11, 2013 (Successor Agency to the Pasadena Community
                                   Development Commission
February 18, 2013 (City Council)
February 18, 2013 (Successor Agency to the Pasadena Community
                                   Development Commission
February 19, 2013 (Special Joint Meeting with PUSD)

20. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No. 11,944	Victor H. Espino	$ 908.00
Claim No. 11,945	Linda Wong	440.00
Claim No. 11,946	Ramon and Donna Mendoza	603.01
Claim No. 11,947	Dennis Hovelsen	Not stated
Claim No. 11,948	State Farm Insurance as subrogee for John A. Artenos	2,423.43
Claim No. 11,949	Michael Atkins	25,000.00+
Claim No. 11,950	Sarah Atkins	25,000.00+
Claim No. 11,951	Le Dona R. Eastman	25,000.00+
Claim No. 11,952	Margaret C. Robinson	117.65
Claim No. 11,953	John C. Reeder	127.00
Claim No. 11,954	Lys Deetjen	3,743.00
Claim No. 11,955	Armen Temourian	1,200.00
Claim No. 11,956	John Rose	Not stated
Claim No. 11,957	Felisha and Demetrius Elkins	1,750.00
Claim No. 11,958	Felisha Hairston-Elkins	5,000.00
Claim No. 11,959	Cathleen Orante	2,500.00
Claim No. 11,960	Thomas Keiser	150.00

21. PUBLIC HEARINGS SET

July 22, 2013, 7:00 p.m. – Consideration to adopt a revised Program of Enforcement and associated Procurement Plan for the Pasadena Water and Power Department in accordance with Sections 399.30(e) and (f) of the Public Utilities Code, as enacted by the California Renewable Energy Resources Act, Senate Bill X1-2. Documents related to this public hearing may be found online at www.PWPweb.com/RPS

August 12, 2013, 7:00 p.m. – Approval of a Substantial Amendment to the 2011-2012 and 2012-2013 Annual Action Plan to Allow for the Reprogramming of CDBG and HOME Funds

OLD BUSINESS: None

REPORTS AND COMMENTS FROM COUNCIL COMMITTEES

Economic Development and Technology Committee

Finance Committee

22. APPROPRIATE $125,000 OF PRIVATE FUNDS FROM LA CASITA FOUNDATION TO RENOVATION OF LA CASITA DEL ARROYO CAPITAL IMPROVEMENT PROJECT (CIP) (To be heard at 6:30 p.m., or thereafter)
Recommendation: Appropriate $125,000 of private funds received from the La Casita Foundation to the Renovation of La Casita del Arroyo (77460) Capital Improvement Program (CIP) project and authorize staff to make the necessary adjustments.

142k

CITY COUNCIL PRESENTATION - PRESENTED AT MEETING

23.      AUTHORIZATION AND APPROVAL TO RENEW PROPERTY AND CASUALTY INSURANCE FOR THE CITY OF PASADENA FOR FISCAL YEAR 2014
Recommendation:
(1)       Authorize the City Manager and the Director of Finance to place and bind for the coverages outlined in the agenda report, the City’s Property and Casualty Insurance, effective July 1, 2013;
(2)       Find that the proposed insurance coverages are exempt from the competitive bidding process pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
(3)       Grant an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance, Pasadena Municipal Code Chapter 4.08 pursuant to Section 4.08.049(B), contracts for which the City’s best interests are served.

481k

CITY COUNCIL PRESENTATION - PRESENTED AT MEETING

Legislative Policy Committee

Municipal Services Committee

Public Safety Committee

24.     MANDATORY SPAY/NEUTER ORDINANCE FOR CATS AND DOGS OVER 4 MONTHS
Recommendation:
(1)       Direct the City Attorney to draft an ordinance and return within 60 days mandating the spay/neuter of cats and dogs, excluding those that meet exclusion criteria;
(2)       Establish a fee differential such that a dog license for an unaltered animal is $60 more than spayed/neutered animals; and
(3)       Find that mandatory spay/neuter of cats and dogs is exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines, Section 15061(b)(3).

268k

CITY COUNCIL PRESENTATION - PRESENTED AT MEETING

Reports from Representatives

PUBLIC HEARING: None

RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS

City Manager

City Council

ORDINANCES

First Reading: None

Second Reading: None

INFORMATION ITEMS

ADJOURNMENT

SCHEDULED
COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, Steve Madison, Gene Masuda, Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2^nd Floor)

August 5, 2013

September 2, 2013 (To be cancelled)

October 7, 2013

FINANCE COMMITTEE (Chair Terry Tornek, Bill Bogaard, Victor Gordo, Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00 p.m., 100 N. Garfield Avenue, Room S249 (City Hall Council Chamber, 2^nd floor)

July 8, 2013

July 22, 2013

August 12, 2012

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison, Jacque Robinson)
Meets the fourth Wednesday of each month at 5:30 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S039 (Fair Oaks Conference Room, Basement)

July 24, 2013

August 28, 2013

September 18, 2013

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard, Terry Tornek)
Meets the second and fourth Tuesday of each month at 4:00 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

July 9, 2013

July 23, 2013

August 13, 2013

PUBLIC SAFETY COMMITTEE (Chair Jacque Robinson, John J. Kennedy, Steve Madison, Gene Masuda)
Meets the third Monday of each month at 4:15 p.m., Pasadena City Hall, 100 N. Garfield Avenue, Room S249 (Council Chamber, 2^nd Floor)

July 15, 2013

August 19, 2013

September 16, 2013