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 AGENDA
CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 21, 2011 

Closed Sessions 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

          A.         CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957
           Agency Designated Representatives: Mary Ellen Schubel and Michael J. Beck
           Employee Organizations: Unrepresented Management Top, Middle & Professional Employees, Technical & Administrative, 
           Confidential & Clerical, Non-Represented, Hourly, American Federation of State, County and Municipal Employees (AFSCME) Local
           858,  International Brotherhood of Electrical Workers (IBEW) Local 18, International Union of Operating Engineers (IUOE) Local 501,
           Pasadena Association of Clerical & Technical Employees, affiliated with the Laborer’s International Union of North America
           (PACTE/LIUNA) Local 777, Pasadena Management Association (PMA), Pasadena Firefighters Association (PFFA) Local 809, Pasadena
           Firefighters Management Association (PFMA), Pasadena Police Officers Association (PPOA), Pasadena Police Sergeants Association
           (PPSA), Service Employees International Union (SEIU) Local 721 

B.      B.         CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL REGARDING PENDING LITIGATION pursuant to Government Code Section
           54956.9(a)
           Case Name: Pasadena Coalition for a Responsible Development v. City of Pasadena and City Council of Pasadena;  Real Parties in
           Interest Park Place Commercial, LP, and Does 1 through 25
           Case No.: Los Angeles Superior Court No. BS 130039 

City Manager/Chief Executive Officer 

1.         AMENDMENT TO CONTRACT NO. 20,701 WITH MARTIN A. ROGERS, INC., TO INCREASE THE TOTAL NOT TO EXCEED AMOUNT BY $50,100 FROM $108,000 TO $158,100 FOR THE 2011 PREVENTIVE MAINTENANCE – BRIDGES, MARENGO AVENUE PEDESTRIAN BRIDGE
Recommendation: 
(1)       Find that on July 11, 2011 the City Council acknowledge the project to be categorically exempt under the California Environmental Quality Act in accordance with Title 14, Chapter 3, Class 1, Sections 15301 and 15302; minor alteration of existing public facilities involving a negligible or no expansion of use beyond that existing at the time of the lead agency’s determination; and that there are no changed circumstances or new information which would require further environmental review; and
(2)       Authorize the City Manager to amend Contract No. 20,701 with Martin A. Rogers, Inc., to increase the contact amount by $50,100 for a total not to exceed amount of $158,100 for additional work as part of the 2011 Preventive Maintenance – Bridges, Marengo Avenue Pedestrian Bridge project.   

159K

2.         CONTRACT AWARD TO STEINY AND COMPANY, INC., FOR THE MODIFICATION OF TRAFFIC SIGNALS AT LOS ROBLES AVENUE AND UNION STREET, AND AT WASHINGTON BOULEVARD AND HILL AVENUE, FOR AN AMOUNT NOT TO EXCEED $226,000
Recommendation: 
(1)          Find the project proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15301(Class 1), subsection (c).  This exemption includes minor alterations of existing public facilities (including streets) involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination, and there are no environmental reviews; and
(2)          Accept the bid dated October 12, 2011, submitted by Steiny and Company, Inc., in response to the Project Specifications for the Modification of Traffic Signals at Los Robles Avenue and Union Street, and at Washington Boulevard and Hill Avenue, reject all other bids received, and authorize the City Manager to enter into such contract as is required for an amount not to exceed $226,000. 

192K

3.         REJECTION OF ALL BIDS RECEIVED FOR PROVIDING LABOR AND MATERIALS FOR DEEP WELL AND PUMP MAINTENANCE TO THE WATER AND POWER DEPARTMENT
Recommendation:  Reject all bids received on October 26, 2011 in response to Specification WD-11-03 for Providing Labor and Materials for
Deep Well and Pump Maintenance to the Water and Power Department. 

129K

4.         LEGISLATIVE POLICY COMMITTEE: ADOPTION OF A RESOLUTION IN SUPPORT OF SB 184 TO PROTECT LOCAL AFFORDABLE INCLUSIONARY HOUSING PROGRAMS
Recommendation: 
(1)          Find that the recommended action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061 (b)(3); and
(2)          Adopt a resolution in support of Senate Bill 184 to protect local affordable inclusionary housing programs.  

245K

5.         AUTHORIZATION TO EXECUTE A CONTRACT WITH WITTMAN ENTERPRISES, LLC FOR PARAMEDIC BILLING SERVICES FOR AN ANNUAL AMOUNT OF $240,000
Recommendation: 
(1)          Authorize the City Manager to execute a five-year contract with Wittman Enterprises, LLC for paramedic billing services.  The estimated annual fee will be approximately $240,000 per year and is based on 5.25 percent applied against net receipts.  The proposed contract is exempt from competitive bidding pursuant to City Charter Section 1002(F), contracts for professional or unique services; and
(2)          Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.   

205K

6.         AUTHORIZE A PURCHASE ORDER WITH WONDRIES FLEET GROUP FOR PURCHASE OF EIGHT NEW REPLACEMENT POLICE VEHICLES FOR A TOTAL OF $197,722
Recommendation: 
(1)          Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the General rule that CEQA only applies to projects that may have an effect on the environment;
(2)          Authorize the issuance of a purchase order to Wondries Fleet Group in an amount not to exceed $197,722 for the purchase of eight replacement Police Vehicles; Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services; and
(3)          Grant the proposed contract an exemption from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.048(B), contracts for which the City’s best interests are served.  

246K

7.         AUTHORIZATION TO ENTER INTO A CONTRACT WITH REWARDS STRATEGY GROUP, INC., TO PROVIDE PROFESSIONAL CONSULTING SERVICES RELATED TO A CLASSIFICATION STUDY
Recommendation:  Authorize the City Manager to enter into a contract with Rewards Strategy Group, Inc., for an amount not to exceed $213,030 to conduct a City-wide classification study. 

198K

8.         ADOPTION OF A RESOLUTION AMENDING THE SALARY RESOLUTION TO ESTABLISH COMPENSATION FOR VARIOUS CLASSIFICATIONS IN THE NON-REPRESENTED TOP, MIDDLE AND PROFESSIONAL MANAGEMENT GROUPS
Recommendation:  Adopt the salary resolution to implement salary and benefit  adjustments for classifications in the Non-Represented Top, Middle and Professional groups. 

330K

9.         ADOPTION OF A RESOLUTION AMENDING THE SALARY RESOLUTION TO ESTABLISH COMPENSATION FOR VARIOUS CLASSIFICATIONS IN THE NON-REPRESENTED, TECHNICAL-ADMINISTRATIVE, CONFIDENTIAL-CLERICAL AND HOURLY GROUPS
Recommendation:  Adopt the salary resolution to implement salary and benefit adjustments for classifications in the Non-Represented, Technical-Administrative, Confidential-Clerical and Hourly groups. 

257K

10.       AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SOUTHERN CALIFORNIA CONTRACTING COMPANY TO PROVIDE ELECTRICAL UPGRADES TO THE JONES BOOSTER STATION FOR THE WATER AND POWER DEPARTMENT IN AN AMOUNT NOT TO EXCEED $455,250
Recommendation:
(1)          Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15302 (Replacement or Reconstruction); and
(2)          Accept the bid dated September 27, 2011 submitted by Southern California Contracting Company, in response to Specification WD-07-08 for providing labor and materials for electrical upgrades at Jones Booster Station for the Water and Power Department; reject all other bids received; and authorize the City Manager to issue a Labor and Materials Contract to Southern California Contracting Company for an amount not to exceed $455,250. 

153K

City Council 

11.         VACATE THE INCUMBENCY OF LINDA SCHULTZ FROM THE ACCESSIBILITY AND DISABILITY COMMISSION (District 7 Nomination)  

City Clerk/Secretary 

12.      APPROVAL OF MINUTES 

13.      RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA   

 14.      PUBLIC HEARINGS SET             

Economic Development and Technology Committee 

Finance Committee 

Legislative Policy Committee 

Municipal Services Committee 

Public Safety Committee 

Reports from Representatives 

15.      PUBLIC HEARING: Appeal of Historic Preservation commission Decision – Approval with conditions of a front-yard fence and gaTes at 1116 Armada Drive (prospect historic district)
Recommendation: 
(1)          Find that the proposed project is categorically exempt under the California Environmental Quality Act, Article 19, Section 15301 (Class 1, Existing Facilities);
(2)          Find that no protected native, specimen, or landmark trees under the tree protection ordinance (Pasadena Municipal Code, Chapter 8.52) will be removed by the new construction;
(3)          Find that the project, when modified by the proposed conditions, complies with the Design Guidelines for Historic Districts in the City of Pasadena and the Secretary of the Interior’s Standards for Rehabilitation and Illustrated Guidelines for Rehabilitating Historic Buildings;
(4)          Approve the application for a Certificate of Appropriateness for a new front-yard fence, pedestrian gate, and motorized driveway gate with the following conditions to be reviewed and approved by staff before a building permit is issued:
Conditions
(a)        Modify the proposal to indicate a satin, rather than glossy, finish for the pickets.
(b)        To improve the aesthetics, transparency, and overall proportions, revise the design to increase the picket height and reduce the solid base.
(c)        To improve the quality of compatibility with the surrounding neighborhood and existing house, replace the tubular steel pickets with wrought iron pickets and a smooth troweled stucco finish rather than the proposed light sand finish.
Recommendation of Historic Preservation Commission:  On Monday, October 3, 2011, the Historic Preservation Commission voted to approve the Certificate of Appropriateness with the following conditions;
(1)          The fence shall be fabricated from wrought iron (not tubular steel). 
New fence design and materials that are similar to those used historically are appropriate.  (Design Guidelines for Historic Districts 10.7) The design and materials of a new fence should be compatible with the character of the house and neighborhood. (Design Guidelines for Historic Districts 10.7)
(2)          Remove the low masonry wall from the design.
Fence designs that incorporate a short masonry or concrete wall as the base of the fence are inappropriate. (Design Guidelines for Historic Districts 10.7)
(3)          Remove the pilasters from the fence design. 
Masonry or concrete piers that are part of a fence design are not appropriate. (Design Guidelines for Historic Districts 10.7)
(4)          The typical height of the pickets shall be reduced to 3 feet but the arch is allowed a maximum of 4 feet. 
Traditionally fences were less than the permitted four feet.  Therefore, consider a fence that is three feet in height.  (Design Guidelines for Historic Districts 10.7)
(5)          Fence shall incorporate Spanish design features that are compatible with the house.  Example: twisted wrought iron.
The design and materials of a new fence should be compatible with the character of the house and neighborhood.  (Design Guidelines for Historic Districts 10.7)
(6)          The redesigned fence shall be reviewed and approved by Design and Historic Preservation staff for compliance with these conditions prior to issuance of a building permit. 

3263K

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 798k

City Manager 

16.       FIND THAT RENEWABLE ENERGY RESOURCE CONTRACTS PREVIOUSLY EXECUTED BY THE CITY OR APPROVED BY THE CITY COUNCIL MEET THE STATUTORY DEFINITION AND REQUIREMENTS TO QUALIFY FOR RENEWABLE PORTFOLIO STANDARD OBLIGATIONS AND THE PORTFOLIO CONTENT CATEGORY CRITERIA PURSUANT TO SECTION 399.16(b)(1) OF THE CALIFORNIA PUBLIC UTILITIES CODE ESTABLISHED BY SENATE BILL X1-2
(1)          Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) per Section 15061(b)(3);
(2)          Find that the renewable electricity resource contracts previously executed by the City of Pasadena (City) or approved by the City Council for Pasadena Water and Power Department (PWP) listed in Attachment 1 of the agenda report:
(a)      Meet the statutory definition and requirements to qualify for Renewable Portfolio Standard (RPS) obligations; and
(b)      Meet the Portfolio Content Category criteria, pursuant to Section 399.16(b)(1) of the California Public Utilities Code (PUC) for the purpose of PWP’s compliance with RPS requirements established by Senate Bill X1-2 (SBX1-2).

535K

City Council 

17.      CONSIDERATION OF A CALL FOR REVIEW OF A HEARING OFFICER DECISION TO THE BOARD OF ZONING APPEALS, REGARDING HILLSIDE DEVELOPMENT PERMIT NO. 5651, TO ALLOW A 204 SQUARE FOOT FIRST FLOOR ADDITION, A NEW 173 SQUARE FOOT COVERED PATIO, AND A NEW 1,002 SQUARE FOOT SECOND FLOOR ADDITION TO AN EXISTING 1,623 SQUARE FOOT SINGLE-FAMILY HOUSE, AT 1245 WABASH STREET (PLN2011-000239) (Councilmember Madison) 

691K

First Reading:   

18.      Conduct first reading of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING SECTION 10.45.027, OF THE PASADENA MUNICIPAL CODE, TO ALLOCATE NO FEE (OFFICIAL CITY BUSINESS) PARKING PLACARDS ON THE BASIS OF NEED BY CITY DEPARTMENT AND COUNCIL RATHER THAN BY STAFF CLASSIFICATION” 

190K

Second Reading:   

19.       Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING VARIOUS PROVISIONS OF TITLE 17 (ZONING CODE) TO REVISE THE TIME LIMITS ON PLANNING ENTITLEMENTS” (Introduced by Councilmember Tornek) 

298K