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  IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990,
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AGENDA
CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION &
PASADENA PUBLIC FINANCING AUTHORITY
MARCH 22, 2010 

Closed Session 5:30 P.M.
Public Meeting 6:30 P.M.
Public Hearing 7:30 P.M.
Council Chamber, Pasadena City Hall
100 North Garfield Avenue, Room S249
 

A.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
City Representatives: Karyn S. Ezell and Arthur Chavez
Employee Organization: Pasadena Firefighters Management Association 

B.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
City Representatives: Karyn S. Ezell and Arthur Chavez
Employee Organization: Pasadena Police Officers Association 

C.        CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6
City Representative: Karyn S. Ezell
Employee Organization: Unrepresented Top, Middle and Professional Management

A.                CITY COUNCIL TRAINING SESSION FOR EMERGENCY COMMUNICATIONS PLAN

 

 

1.         AUTHORIZATION TO ENTER INTO CONTRACT WITH COMPUCOM SYSTEMS, INC., FOR LICENSING OF MICROSOFT SOFTWARE
Recommendation:
(1)   Find that the contract is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3);
(2)   Authorize the City Manager to enter into a contract with CompuCom Systems, Inc., for the City’s licensing of Microsoft software in an amount not to exceed $854,109 with an annualized allocation of $284,703, for the period from April 1, 2010 to March 31, 2013. The proposed contract is exempt from competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors; and
(3)   Grant the proposed contract an exemption from the competitive selection process of Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.  

840k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 195k

2.         AUTHORIZE THE ISSUANCE OF A PURCHASE ORDER WITH LOS ANGELES FREIGHTLINER FOR THE PURCHASE OF ONE AUTOCAR REFUSE ROLL OFF TRUCK IN AN AMOUNT NOT TO EXCEED $197,182
Recommendation: 
(1)       Authorize the issuance of a purchase order to Los Angeles Freightliner in an amount not to exceed $197,182 for the purchase of one roll off truck;
(2)       Find that the proposed purchase order is exempt from competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services;
(3)       Find the proposed contract is exempt from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served; and
(4)       Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment.   

928k

3.         APPROVAL OF POLICE DEPARTMENT LEASE AT 221 EAST WALNUT STREET, SUITE 112, PASADENA
Recommendation:
(1)    Find that the leasing of office space for Pasadena Police Department located at 221 East Walnut Street from Park Center Limited Partnership (Park Center) is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15301 (Existing Facilities); and
(2)    Authorize the City Manager to execute a two-year lease with eight 12-month options with Park Center for the Traffic Section of the Police Department to lease 221 East Walnut Street, Suite 112, incorporating the terms and conditions generally described in the agenda report, and any other documents necessary to carry out the lease.  

1104k

4.         AUTHORIZE THE ISSUANCE OF A PURCHASE ORDER WITH ALTEC INDUSTRIES, INC., FOR THE PURCHASE OF ONE WORKHORSE AERIAL TRUCK IN AN AMOUNT NOT TO EXCEED $294,689
Recommendation: 
(1)    Authorize the issuance of a purchase order to Altec Industries Inc., in an amount not to exceed $294,689 for the purchase of one new replacement aerial truck;
(2)    Find that the proposed purchase order is exempt from competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services;
(3)    Find the proposed contract is exempt from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.048(B), contracts for which the City’s best interests are served; and
(4)    Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment.  

943k

5.         ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPLY FOR A CALIFORNIA DEPARTMENT OF TRANSPORTATION COMMUNITY-BASED TRANSPORTATION PLANNING GRANT FOR THE DEVELOPMENT OF NEW STREET DESIGN GUIDELINES AND THE DEVELOPMENT OF WEB-BASED EMPLOYEE TRIP REDUCTION TOOLKIT            Recommendation:
(1)    Adopt a resolution authorizing the City Manager to apply for a California Department of Transportation Community-Based Transportation Planning Grant; and
(2)    Authorize the City Manager to apply for two California Department of Transportation Community-Based Transportation Planning Grants totaling $500,000 for the development of new street design guidelines and to create a web-based employee trip reduction toolkit to assist Pasadena employers. 

1056k

6.         AUTHORIZE THE ISSUANCE OF A PURCHASE ORDER WITH HAAKER EQUIPMENT COMPANY FOR THE PURCHASE OF ONE ELGIN PELICAN STREET SWEEPER IN AN AMOUNT NOT TO EXCEED $262,843
Recommendation: 
(1)    Authorize the issuance of a purchase order to Haaker Equipment Company in an amount not to exceed $262,843 for the purchase of one new replacement street sweeper;
(2)    Find the proposed purchase order is exempt from competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors for labor, material, supplies or services;
(3)    Find the proposed contract is exempt from the competitive selection process of the Competitive Bidding and Purchasing Ordinance pursuant to Pasadena Municipal Code Section 4.08.048(B), contracts for which the City’s best interests are served; and
(4)    Find that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment. 

892k

6. A.    ADOPTION OF A RESOLUTION AMENDING THE SALARY RESOLUTION RELATED TO SALARY CONTROL RATES FOR UNREPRESENTED TOP, MIDDLE AND PROFESSIONAL MANAGEMENT CLASSIFICATIONS
RECOMMENDATION: It is recommended that the City Council adopt a resolution amending the Salary Resolution to eliminate the salary increase originally scheduled for April 2010 for the unrepresented Top, Middle and Professional Management classifications.

450k

City Clerk/Secretary 

7.         APPROVAL OF MINUTES 

February 23, 2009 (Pasadena Public Financing Authority)

March 8, 2010 (City Council)

March 8, 2010 (Community Development Commission)

8.         RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA

Claim No.11,074	Gerald Castrovinci	$ Not stated
Claim No.11,075	Farmers Insurance as Subrogee for Gas Equipment Systems	5,010.52
Claim No.11,076	Michael J. Mangana	1,449.79
Claim No.11,077	Angela Wong	780.00

9.         PUBLIC HEARINGS SET

April 12, 2010, 7:30 P.M. –  Adoption of a Notice of Exemption for Proposed Acquisition for Historic Preservation Purposes of the Real Property Located at 78 North Marengo Avenue and Further Identified as Los Angeles County Tax Assessor’s Parcel Numbers 5723-026-028 and 029

April 12, 2010, 7:30 P.M.  – Consideration of Adoption of a Resolution of Necessity for the Acquisition by Eminent Domain of Certain Real Property Interests Located at 78 North Marengo Avenue, and Further Identified as Los Angeles County Tax Assessor’s Parcel Numbers 5723-026-028 and 029, for Public Purposes, Namely for Historic Preservation

 

 Economic Development and Technology Committee 

Finance Committee 

10.      JOINT ACTION: EXTENSION OF BANK OF AMERICA LETTER OF CREDIT RELATED TO THE VARIABLE RATE DEMAND REFUNDING CERTIFICATES OF PARTICIPATION, SERIES 2008A (CONFERENCE CENTER PROJECT)
Recommendation:  It is recommended that the City Council/Pasadena Public Financing Authority approve the extension of the existing Bank of America Letter of Credit related to the City’s Variable Rate Demand Refunding Certificates of Participation, Series 2008A (COPs) at a 0.95% annual fee for a term of two years and authorize the Executive Director or the Treasurer of the Authority or any duly authorized designee thereof to execute and deliver an amendment to the Reimbursement Agreement and any and all such other documents, certificates and agreements necessary or desirable, including, if applicable, any amendments to the Remarketing Agreement relating to the COPs that may be required by the Bank in connection therewith, in order to effect the extension of the Letter of Credit on substantially the terms set forth in Attachment A of the agenda report, “Summary of Terms and Conditions” with such additions and changes thereto as shall be approved by the officer executing such amendment to the Reimbursement Agreement.
Recommendation of Pasadena Center Operating Company (PCOC) Finance Committee:  This item was presented to the PCOC Finance Committee on March 16, 2010 as information only. No formal action was taken.  

1441k

11.      AUTHORIZATION TO ENTER INTO A CONTRACT WITH DATATICKET, INC., FOR COLLECTION OF PARKING CITATIONS ISSUED TO OUT-OF-STATE REGISTERED VEHICLES AS WELL AS COLLECTION OF DELINQUENT CITATIONS FOR CALIFORNIA REGISTERED VEHICLES FOR A TERM OF FIVE YEARS
Recommendation:  Authorize the City Manager to enter into a contract with DataTicket Inc., for the collection for both Out-of-State parking citations and the collections of delinquent citations issued to California registered vehicles for a term of five years.  

1188k

Legislative Policy Committee 

12.      SUPPORT FOR USE OF SENATE BILL 1407 FUNDS FOR THE RETENTION OF COURTROOMS IN LOS ANGELES COUNTY            Recommendation:
(1)    Find that there is an urgent need to retain a sufficient number of courtrooms in Los Angeles County to adequately process the number of cases heard in the County; and
(2)    Authorize the Mayor to send correspondence to the appropriate officials recommending a two year diversion of Senate Bill 1407 funds to support the retention of these courtrooms.   

1964k

13.      OPPOSITION TO PROPOSITION 16:  NEW TWO-THIRDS VOTE REQUIREMENT FOR PUBLIC ELECTRICITY PROVIDERS
Recommendation: 
(1)       Find that the action taken is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) (general rule); and
(2)       Authorize the Mayor to send correspondence to the appropriate officials opposing Proposition 16, the “New Two-Thirds Vote Requirement for Public Electricity Providers” – Initiative Constitutional Amendment. 

1812k

14.      RECOMMENDATION TO REMOVE SECTION 2.65.120 FROM THE PASADENA MUNICIPAL CODE WHICH ESTABLISHED THE EXPIRATION DATE OF JUNE 30, 2010 FOR THE COMMISSION ON THE STATUS OF WOMEN
Recommendation:  Direct the City Attorney to prepare an ordinance removing Section 2.65.120 from the Pasadena Municipal Code, to eliminate the expiration date (currently set at June 30, 2010) for the Commission on the Status of Women.

618k

SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA

CORRESPONDENCE 194k

15.      APPROVAL OF CONTRACT RENEWAL WITH CAPITALEDGE ADVOCACY LLC FOR LEGISLATIVE LIAISON SERVICES      Recommendation:
(1)       Approve a five-year contract renewal with CapitalEdge Advocacy LLC (formerly Carolyn C. Chaney & Associates, Inc.) for Federal legislative liaison services effective July 1, 2010 through June 30, 2015 for an annual contract cost of $117,238 ($112,238 plus $5,000 for expenses) with the provision for renegotiating the annual cost beginning in fiscal year 2012; and
(2)       Acknowledge this contract is exempt from competitive bidding pursuant to City Charter Section 1002(F) (Professional Services) and automatically exempt from competitive selection pursuant to Pasadena Municipal Code Section 4.08.049 (A)(4) (Lobbying Services).

626k 

Municipal Services Committee 

Public Safety Committee 

Reports from Representatives 

16.      PUBLIC HEARING:  APPROVAL AND SUBMITTAL OF THE PUBLIC HOUSING AGENCY ANNUAL PLAN (2010) TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Recommendation:  It is recommended that the Pasadena Community Development Commission (Commission), after a public hearing, approve the Public Housing Agency Annual Plan (2010) and authorizing the Chief Executive Officer to execute any and all documents regarding its submission to the U.S. Department of Housing and Urban Development (HUD).
Recommendation of Community Development Committee:  On March 11, 2010, the Community Development Committee recommended that the Commission approve the Public Housing Agency (PHA) Plan and its submission to HUD.  

812k

DRAFT PASADENA COMMUNITY DEVELOPMENT COMMISSION (PCDC) ANNUAL PLAN 3190k

City Council 

First Reading:   None 

Second Reading:  None