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AGENDA
CITY COUNCIL & COMMUNITY
DEVELOPMENT COMMISSION
SEPTEMBER 14, 2009
Closed Sessions 5:30 P.M. Public Meeting 6:30 P.M. Public Hearing 7:30 P.M. Council Chamber, Pasadena City Hall 100 North Garfield Avenue, Room S249
Teleconference Location: Disney Yacht & Beach Club Resort Business Center 1700 Epcot Resorts Boulevard Lake Buena Vista, Florida
5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Agency Negotiator: Karyn Ezell Employee Organization: Pasadena Association of Clerical and Technical Employees, LIUNA Local 777
B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Agency Negotiator: Karyn Ezell Employee Organizations: American Federation of State, County and Municipal Employees, Local 858; International Brotherhood of Electrical Workers, Local 18; International Union of Operating Engineers, Local 501; Pasadena Fire Fighters Association, Local 809; Pasadena Fire Fighters Management Association; Pasadena Police Officers Association, Pasadena Police Sergeants Association; Pasadena Management Association; Service Employees International Union, Local 321and all Unrepresented Employees
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue under Item 10 (below) "Public Comment (continued)". Please limit comments to 3 minutes each.
3. CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)
A. City Manager
(1) RESOLUTION APPROVING PROGRAM SUPPLEMENT AGREEMENT 079-N TO ADMINISTER AGENCY STATE AGREEMENT 07-5064R, FOR RESURFACING OF STREETS AT VARIOUS LOCATIONS 2009, FEDERAL-AID PROJECT NO. ESPL-5064(061) Recommendation of City Manager: Adopt a resolution approving a Program Supplement Agreement to Administer Agency State Agreement 07-5064R between the City of Pasadena and the State of California, for State Reimbursement of costs for the Resurfacing of Streets at Various Locations, Federal-Aid Project No. ESPL-5064(061), Program Supplement Agreement No. 079-N. 676k
(2) REJECTION OF ALL BIDS, FOR RESURFACING OF STREETS AT VARIOUS LOCATIONS 2009, FEDERAL-AID PROJECT NO. ESPL-5064(061) Recommendation of City Manager: Reject all bids received on August 5, 2009, in response to the specifications for Resurfacing of Streets at Various Locations 2009, Federal-Aid Project No. ESPL- 5064(061), and authorize the City Manager to call for new bids. 752k
(3) AUTHORIZATION TO ENTER INTO A CONTRACT WITH PERRY C. THOMAS CONSTRUCTION, INC., FOR AN AMOUNT NOT TO EXCEED $315,000, TO PROVIDE LABOR AND MATERIALS FOR CIVIL CONSTRUCTION AT CHESTER SUBSTATION FOR THE WATER AND POWER DEPARTMENT Recommendation of City Manager: (1) Find that the project is exempt from California Environmental Quality Act (CEQA) review, pursuant to State CEQA Guidelines Section 15302(c), replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity; and (2) Accept the bid dated August 11, 2009, from Perry C. Thomas Construction, Inc. in response to Specifications LD-09-15, for civil construction at Chester Substation; reject all other bids; and authorize the City Manager to enter into a contract with Perry C. Thomas, for an amount not to exceed $315,000. 483k
(4) AUTHORIZATION TO ISSUE A PURCHASE ORDER CONTRACT TO DIALOGIC COMMUNICATIONS CORPORATION IN AN AMOUNT NOT TO EXCEED $100,400, FOR UPGRADES TO THE PASADENA LOCAL EMERGENCY ALERT SYSTEM (PLEAS) Recommendation of City Manager: (1) Authorize the issuance of a purchase order contract to Dialogic Communications Corporation in an amount not to exceed $100,400, for the purchase of upgrades to the Pasadena Local Emergency Alert System; and (2) Grant the proposed purchase order an exemption from competitive bidding, pursuant to City Charter Section 1002(C), contracts for labor, material, supplies, or services available from only one vendor. 676k (5) CONTRACT AWARD TO REPIPE - CALIFORNIA, INC., FOR 2009 SEWER RELINING FOR AN AMOUNT NOT TO EXCEED $410,000 Recommendation of City Manager: (1) Acknowledge the project to be categorically exempt under the California Environmental Quality Act (CEQA), in accordance with Title 14, Chapter 3, Class 1, Section 15301, minor alteration of existing public facilities involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination; and (2) Accept the bid dated August 26, 2009, submitted by Repipe - California, Inc., for the 2009 Sewer Relining; reject all other bids received; and authorize the City Manager to enter into such contract for an amount not to exceed $410,000. 933k
(6) AUTHORIZATION TO CONTRACT WITH THE ECUMENICAL COUNCIL OF PASADENA AREA CHURCHES AND UNION STATION HOMELESS SERVICES, TO PROVIDE HOMELESS PREVENTION AND RAPID RE-HOUSING SERVICES Recommendation of City Manager: It is recommended that the City Council authorize the City Manager: (1) To enter into a contract with the Ecumenical Council of Pasadena Area Churches (ECPAC) in an amount not to exceed $452,975, to provide Homeless Prevention services; and (2) To enter into a contract with Union Station Homeless Services in an amount not to exceed $400,000, to provide Rapid Re-Housing services. Competitive bidding is not required for these contracts, pursuant to City Charter Section 1002(F), contract for professional or unique services. Recommendation of Human Services Commission: The Human Services Commission will discuss this item at its regular meeting on September 9, 2009. Staff will report orally to the City Council on the action taken by the Human Services Commission. 994k
B. City Clerk/Secretary
(1) Approval of Minutes
August 17, 2009 (City Council) August 17, 2009 (Community Development Commission) August 24, 2009 (City Council) August 24, 2009 (Community Development Commission) August 31, 2009 (City Council) August 31, 2009 (Community Development Commission) September 7, 2009 (City Council) September 7, 2009 (Community Development Commission)
(2) Receive and file claims against the City of Pasadena
Claim No. 10,930 Salim B. Iqal $ 125.00 Claim No. 10,931 Gregory T. Foster 36.21 Claim No. 10,932 Raul Varela 7,425.84 Claim No. 10,933 Moghaddami & Sadigh for 25,000.00+ Claudine DeFreytus Claim No. 10,934 Jose M. Del Rio 5,300.00 Claim No. 10,935 Nadia Bagdanov 175.00 Claim No. 10,936 Pacific Valley Medical Group for 2,805.00 Hugh Alexander Claim No. 10,937 James K. Jones, Jr. 20,800.00 Claim No. 10,938 Joe Hernandez 245.00 Claim No. 10,939 May Chung Volkman 796.75 Claim No. 10,940 Grace P. Chemsian 500.00 Claim No. 10,941 Mercury Insurance Group, 5,480.00 Subrogee for Inez Jauregui Claim No. 10,942 Romaine V. Edwards 9,189.79 Claim No. 10,943 Ann Higginbotham, Esq., Attorney for 11,000.00+ Superia Homes Inc. Claim No. 10,944 Pasadena Dental Associates 680.00 (James W. Tsai, DDS) Claim No. 10,945 Richard Gagliano, Attorney for Not Stated 936 Green Street Project, LP and 936 Green Street, LLC Claim No. 10,946 John G. McClendon, Esq., Attorney 25,000.00+ for Nevis Homes, LLC and 64 Mar Vista, LLC
(3) Public Hearing Set
October 12, 2009, 7:30 p.m. - IDS Playhouse Commercial Development Project at 680 East Colorado Boulevard
4. OLD BUSINESS
A. PROPOSED ICE RINK FACILITY Recommendation of City Manager: It is recommended that the City Council: (1) Direct staff to return to City Council by December 31, 2009 with a negotiated long-term ground lease with Polar Ice Ventures that includes: (a) Construction of an ice skating facility with two sheets of ice substantially conforming to the plans developed by the City; (b) A shifting of financial risk associated with construction and operation of the ice rink to Polar Ice Ventures, consistent with the terms listed in the Executive Summary section of the agenda report; (c) A public benefits program similar to that negotiated in the draft management agreement; (d) A First Source Local Hire Program and a commitment to provide an opportunity to those currently working at the ice rink in Pasadena; and (e) Exclusive partnership agreement between Polar Ice Ventures and the Los Angeles Kings. (2) Reject all bids received on April 1, 2009, in response to the Request for Bids for construction of the Pasadena Ice Skating facility. Alternatively, if the City Council elects not to move forward with the ground lease approach, staff recommends that the City Council direct staff to return to City Council by February 28, 2010, with a proposal to renovate the existing ice skating facility at the Convention Center, as well as a management agreement with PCOC to operate the facility. Staff would work with the Convention Center staff and Board to develop a rehabilitation plan for the facility and evaluate options for managing the facility, as the current lease terminates in September 2011. This action would preclude the rehabilitation of the facility as a ballroom until such time that a new facility can be built. 2439k SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA CORRESPONDENCE 622k
B. CONSIDERATION OF A CALL FOR REVIEW OF A HEARING OFFICER DECISION TO THE BOARD OF ZONING APPEALS REGARDING MINOR CONDITIONAL USE PERMIT NO. 5078, TO CONSTRUCT A NON- RESIDENTIAL BUILDING OVER 15,000 SQUARE FEET AND TO ALLOW 75 PERCENT OF THE PARKING SPACES TO BE CONFIGURED AS TANDEM SPACES, FOR THE PROPERTY LOCATED AT 16 EAST CALIFORNIA BOULEVARD (Councilmember Tornek) 6833k RESOLUTION FROM HEARING OFFICER Part 1 4628k RESOLUTION FROM HEARING OFFICER Part 2 4010k CORRESPONDENCE 223k SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA CORRESPONDENCE 347k
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
(1) QUARTERLY INVESTMENT REPORT, QUARTER ENDING JUNE 30, 2009 Recommendation of City Manager: This report is for information purposes only. 872k QUARTERLY INVESTMENT REPORT Part 1 2393k QUARTERLY INVESTMENT REPORT Part 2 2796k
(2) JOINT ACTION: 2009-2010 INVESTMENT POLICY Recommendation of City Manager/Chief Executive Officer: It is recommended that the City Council and the Pasadena Community Development Commission adopt the City Treasurer's Statement of Investment Policy and Investment Strategy for Fiscal Year 2010. 2962k
(3) ADOPTION OF A RESOLUTION AND THE FIRST READING OF AN ORDINANCE AUTHORIZING THE INVITATION OF BIDS FOR THE PURCHASE OF ELECTRIC REVENUE REFUNDING BONDS, 2009 SERIES OF SAID CITY; APPROVING A NOTICE OF INTENTION TO SELL BONDS, A PRELIMINARY OFFICIAL STATEMENT, A NOTICE INVITING BIDS; AUTHORIZING THE PUBLICATION OF A NOTICE OF INTENTION TO SELL BONDS; AUTHORIZING THE ISSUANCE BY THE CITY OF NOT TO EXCEED $45,000,000 AGGREGATE PRINCIPAL AMOUNT OF CITY OF PASADENA ELECTRIC REVENUE REFUNDING BONDS, 2009 SERIES, PAYABLE OUT OF THE LIGHT AND POWER FUND, APPROVING THE EXECUTION AND DELIVERY OF A FIFTH SUPPLEMENTAL TO ELECTRIC REVENUE BOND FISCAL AGENT AGREEMENT, AN ESCROW AGREEMENT, A CONTINUING DISCLOSURE AGREEMENT, AND AUTHORIZING CERTAIN ACTIONS IN CONNECTION THEREWITH Recommendation of City Manager: It is recommended that the City Council adopt: (1) A Resolution authorizing the invitation of bids for the purchase of Electric Revenue Refunding Bonds, 2009 Series of said city, approving a notice of intention to sell bonds, a preliminary official statement, a notice inviting bids, authorizing the publication of a notice of intention to sell bonds, and authorizing certain other actions in connection therewith; and (2) Conduct first reading of "AN ORDINANCE OF THE CITY OF PASADENA AUTHORIZING THE ISSUANCE BY THE CITY OF NOT TO EXCEED $45,000,000 AGGREGATE PRINCIPAL AMOUNT OF CITY OF PASADENA ELECTRIC REVENUE REFUNDING BONDS, 2009 SERIES, PAYABLE OUT OF THE LIGHT AND POWER FUND, AND APPROVING THE EXECUTION AND DELIVERY OF A FIFTH SUPPLEMENT TO ELECTRIC REVENUE BOND FISCAL AGENT AGREEMENT, AN ESCROW AGREEMENT, AND A CONTINUING DISCLOSURE AGREEMENT IN CONNECTION THEREWITH". 883k RESOLUTION Part 1 5007k RESOLUTION Part 2 6623k RESOLUTION Part 3 6781k RESOLUTION Part 4 4313k RESOLUTION Part 5 5047k ORDINANCE Part 1 4693k ORDINANCE Part 2 4634k
(4) APPROVAL OF A JOURNAL VOUCHER AMENDING PROJECTS IN THE FISCAL YEAR 2010 CAPITAL IMPROVEMENT PROGRAM BUDGET Recommendation of City Manager: Approve a journal voucher with a net increase of $2,320,020, amending four projects in the Fiscal Year 2010 Capital Improvement Program, as detailed on Attachment A of the agenda report. Recommendation of Rose Bowl Operating Company: On August 27, 2009, the amendment to the Rose Bowl Preventive and Major Maintenance Project was presented to and received the support of the Rose Bowl Operating Company. 614k
C. Legislative Policy Committee
D. Municipal Services Committee
(1) AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE HUNTINGTON LIBRARY, ART COLLECTIONS, AND BOTANICAL GARDENS, TO PROVIDE FIRE SERVICE AT THE RATE SET FORTH IN THE CITY OF PASADENA'S WATER RATE ORDINANCE, CHAPTER 13.20 OF THE PASADENA MUNICIPAL CODE Recommendation of City Manager: (1) Find that the project is exempt from California Environmental Quality Act (CEQA) review, pursuant to State CEQA Guidelines Section 15282(k), because the pipeline installation does not exceed one mile in length; and (2) Authorize the City Manager to enter into a contract with the Huntington Library, Art Collections, and Botanical Gardens, to provide fire service at the rate set forth in the City of Pasadena's Water Rate Ordinance, Chapter 13.20 of the Pasadena Municipal Code. 673k E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARING - 7:30 P.M.
A. CONTINUED PUBLIC HEARING: APPLICATION FOR CONSOLIDATED DESIGN REVIEW REGARDING AN ADDITION TO, AND SUBSTANTIAL ALTERATION OF, AN EXISTING BUILDING AT 3160 EAST DEL MAR BOULEVARD FOR USE AS AN URGENT CARE FACILITY Recommendation of City Manager: It is recommended that the City Council cancel the public hearing.
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
(1) REQUEST FOR APPROVAL OF PUBLIC TREE REMOVAL AT 2345 EAST COLORADO BOULEVARD Recommendation of City Manager: Approve the removal of one Ficus microcarpa 'nitida', Indian laurel fig tree, located at 2345 East Colorado Boulevard, which will allow for the redevelopment of the Vons Store property. Recommendation of Urban Forestry Advisory Committee: At the Special Meeting of July 20, 2009, the Urban Forestry Advisory Committee (UFAC) reviewed the staff-supported proposal from Vons to remove one Ficus microcarpa 'nitida', Indian laurel fig tree, from the parkway located at 2345 East Colorado Boulevard. The UFAC voted to not support the removal of the tree until the developer considered other design options that would retain the tree. At the Special Meeting of August 12, 2009, the UFAC reviewed various design options submitted by the developer. After review of several design options, a motion was unanimously approved to forward a statement to the Council that, "The UFAC understands that the City Council has a policy to not remove live green trees. However, the UFAC understands that this project may be important to the City, and the UFAC defers the decision to the City Council regarding the tree removal. Per UFAC request, the applicant has brought several site plan alternatives for review and it appears that the tree can not be saved without reducing the size of the project." 891k SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA CORRESPONDENCE 179k
(2) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASADENA TO APPROVE THE (1) MILFORD II WIND, (2) RASER GEOTHERMAL, AND (3) SOLAR MISSION PROJECTS, FOR PURPOSES OF MEETING THE GOALS OF PASADENA WATER AND POWER'S RENEWABLE PORTFOLIO STANDARD Recommendation of City Manager: Adopt a resolution to approve the (1) Milford II Wind, (2) Raser Geothermal, and (3) Solar Mission projects for the purposes of meeting the goals of Pasadena Water and Power's Renewable Portfolio Standard. These projects are exempt from the California Environmental Quality Act (CEQA), pursuant to State CEQA Guidelines Section 15277, projects located outside of California. 1102k
B. City Council
(1) CONSIDERATION OF A CALL FOR REVIEW OF DESIGN COMMISSION DECISION TO THE CITY COUNCIL REGARDING MINOR CHANGES TO AN APPROVED PROJECT (SUBSTITUTE MATERIAL/FINISH ON CORNICE) FOR THE MIXED-USE PROJECT AT 125 NORTH RAYMOND AVENUE (RAYMOND RENAISSANCE) (Councilmember Holden) 881k
(2) RESIGNATION OF DOREEN MOORE FROM THE SENIOR COMMISSION (District 4 Nomination) 184k
(3) RESIGNATION OF SAL SOTO FROM THE PASADENA CENTER OPERATING COMPANY (Hotel Nomination) 175k
(4) APPOINTMENT OF MARK DAVIS TO THE PASADENA CENTER OPERATING COMPANY (Hotel Nomination)
(5) APPOINTMENT OF EDWARD GARLOCK TO THE ROSE BOWL OPERATING COMPANY (Mayor Nomination)
C. City Attorney
(1) AMENDMENTS TO TICKET POLICY Recommendation of City Attorney: It is recommended that the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASADENA ADOPTING A REVISED TICKET POLICY FOR THE ROSE BOWL STADIUM, THE ROSE PARADE, PASADENA CONVENTION CENTER AND OTHER TICKETS PROVIDED BY THE CITY FOR ENTERTAINMENT PURPOSES. 2012k
8. ORDINANCES
A. First Reading:
(1) Conduct first reading of "AN ORDINANCE OF THE CITY OF PASADENA AUTHORIZING THE ISSUANCE BY THE CITY OF NOT TO EXCEED $45,000,000 AGGREGATE PRINCIPAL AMOUNT OF CITY OF PASADENA ELECTRIC REVENUE REFUNDING BONDS, 2009 SERIES, PAYABLE OUT OF THE LIGHT AND POWER FUND, AND APPROVING THE EXECUTION AND DELIVERY OF A FIFTH SUPPLEMENT TO ELECTRIC REVENUE BOND FISCAL AGENT AGREEMENT, AN ESCROW AGREEMENT AND A CONTINUING DISCLOSURE AGREEMENT IN CONNECTION THEREWITH" (See Item 5.B.3)
(2) Conduct first reading of "AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA GRANTING NON-EXCLUSIVE RENEWAL FRANCHISES FOR SOLID WASTE COLLECTION TO THREE (3) APPLICANTS (DIRECT DISPOSAL, INC., INTERIOR REMOVAL SPECIALIST, INC., AND NU-WAY ROLL-OFF SERVICE)" 893k
(3) Conduct first reading of "AN ORDINANCE OF THE CITY OF PASADENA FOR THE IMMEDIATE PRESERVATION OF PUBLIC SAFETY AND AMENDING TITLE 10 OF THE PASADENA MUNICIPAL CODE BY ADDING CHAPTER 10.65 ESTABLISHING PARKING PROHIBITIONS ON CERTAIN STREETS ON RED FLAG ALERT DAYS" 989k
B. Second Reading: None
9. INFORMATION ITEMS: None
10. PUBLIC COMMENT (Continued)
11. CLOSED SESSIONS (Continued, if necessary)
12. ADJOURNMENT SCHEDULED COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo,Meets the first Wednesday of each month at 6:00 p.m.,
Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
October 7, 2009
November 4, 2009
FINANCE COMMITTEE (Chair Chris Holden, Victor Gordo,
Steve Haderlein,
Margaret McAustin)
Meets the second and fourth Monday of each month at 4:00
p.m., 100 N. Garfield Avenue,
Room S249 (City Hall Council Chambers, 2nd floor)
September 14, 2009
September 28, 2009
October 12, 2009
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve
Madison,
Jacque Robinson)
Meets the third Wednesday of each month at 8:15 a.m.,
Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
September 16, 2009
October 21, 2009
MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin,
Bill Bogaard,
Terry Tornek)
Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena
City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd
Floor)
September 22, 2009
October 27, 2009
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve
Madison, Margaret McAustin,
Jacque Robinson)
Meets the first Monday of each month at 4:15 p.m., Pasadena
City Hall, 100 N. Garfield Avenue,
Room S038 (City Hall Grand
Conference Room, Basement)
October 5, 2009
November 2, 2009
September 21, 2009
September 28, 2009 (To be cancelled)
October 5, 2009
October 12, 2009
October 19, 2009
October 26, 2009
November 2, 2009
November 9, 2009 (To be cancelled)
November 16, 2009
November 23, 2009
November 30, 2009 (To be cancelled)
December 7, 2009
December 14, 2009
December 21, 2009
December 28, 2009 (To be cancelled)
FUTURE PUBLIC HEARINGS:
September 21, 2009, 7:30 p.m.
- Continued Public Hearing: Call For Review of Zoning Administrator
Interpretation (ZA 32), 217 South Michigan Avenue (Eddie’s Market)
September 21, 2009, 7:30 p.m. - Las Encinas Hospital Master Plan Amendment
September 21 2009, 7:30 p.m.
- Joint Public Hearing: Draft Consolidated Annual Performance and
Evaluation Report (CAPER) for July 1, 2008 - June 30, 2009 for Community
Development Block Grant
(CDBG); Emergency Shelter Grant (ESG); Home Investment Partnership Act (HOME);
Human Services
Endowment Fund (HSEF)
October 12, 2009, 7:30 p.m. - IDS Playhouse Commercial Development Project at 680 East Colorado Boulevard
COMMISSION VACANCIES 422k