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AGENDA CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION AUGUST 17, 2009
Closed Sessions 5:30 P.M. Public Meeting 6:30 P.M. Public Hearings 7:30 P.M. Council Chamber, Pasadena City Hall 100 North Garfield Avenue, Room S249
Teleconference Location: Four Seasons Resort Costa Rica at Peninsula Papagayo Guanacaste, Costa Rica Room 6221 5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Agency Negotiator: Karyn Ezell Employee Organizations: American Federation of State, County and Municipal Employees, Local 858; International Brotherhood of Electrical Workers, Local 18; International Union of Operating Engineers, Local 501; Pasadena Fire Fighters Association, Local 809; Pasadena Fire Fighters Management Association; Pasadena Police Officers Association, Pasadena Police Sergeants Association; Pasadena Management Association; and all Unrepresented Employees
B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Agency Negotiator: Karyn Ezell Employee Organizations: Pasadena Association of Clerical and Technical Employees, LIUNA Local 777; Service Employees International Union, Local 221
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue under Item 10 (below) "Public Comment (continued)". Please limit comments to 3 minutes each.
3. CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)
A. City Manager
(1) APPROVAL OF FINAL TRACT MAP NO. 070320, BEING A TEN-UNIT CONDOMINIUM PROJECT, AT 480 SOUTH LOS ROBLES AVENUE Recommendation of City Manager: (1) Adopt a resolution to approve Final Tract Map No. 070320; and (2) Authorize the City Clerk to execute the Certificate on the map showing the City's approval of said map. 626k
(2) AUTHORIZATION TO ENTER INTO CONTRACTS WITH YELLOWSTONE ROCK AND SAND, INC., AND LOGANS MARKETING FOR FURNISHING AND DELIVERING AGGREGATE BASE, CEMENT SLURRY AND COLD MIX FOR THE WATER AND POWER DEPARTMENT, SPECIFICATION WD-09-03 Recommendation of City Manager: (1) Accept the bid dated May 1, 2009 from Yellowstone Rock and Sand, Inc., in response to Specification WD-09-03, for Furnishing and Delivering Aggregate Base for the Water and Power Department; (2) Accept the bid dated May 1, 2009 from Logans Marketing in response to Specification WD-09-03, for Furnishing and Delivering Cement Slurry and Cold Mix for the Water and Power Department; (3) Reject all other bids; (4) Authorize the City Manager to issue a purchase order for a one- year period to Yellowstone Rock and Sand Inc., in the amount of $225,000, with two optional one-year extensions. The annual amount of the extensions shall not exceed $225,000; and (5) Authorize the City Manager to issue a purchase order for a one- year period to Logans Marketing in the amount of $215,000 with two optional one-year extensions. The annual amount of the extensions shall not exceed $215,000. The contracts are for an initial term of one year with an option for two additional one-year terms. 594k
(3) AUTHORIZATION TO ENTER INTO A CONTRACT WITH GRANITE PRECASTING AND CONCRETE INC., TO FURNISH AND DELIVER A PRECAST TRENCH FOR CHESTER SUBSTATION FOR THE WATER AND POWER DEPARTMENT Recommendation of City Manager: Accept the bid dated July 30, 2009 submitted by Granite Precasting and Concrete, Inc., in response to Specifications LD-09-14 to furnish and deliver a precast trench for Chester Substation, and authorize the City Manager to enter into a contract with Granite Precasting and Concrete, Inc., for an amount not to exceed $90,000.
(4) AUTHORIZATION TO ENTER INTO A CONTRACT WITH PERRY C. THOMAS, INC., AND HERMAN WEISSKER, INC., FOR THE REPAIR AND RESTORATION OF ELECTRICAL VAULTS PER SPECIFICATIONS LD-09-10 FOR THE WATER AND POWER DEPARTMENT Recommendation of City Manager: (1) Find that the project is exempt from California Environmental Quality Act (CEQA) review pursuant to State CEQA Guidelines Section 15330 (Minor Actions to Prevent, Stabilize, Mitigate or Eliminate the Release or Threat of Release of Hazardous Waste or Hazardous Substances); (2) Accept the bid dated June 30, 2009 submitted by Perry C. Thomas Construction, Inc., in response to Specifications LD-09-10, Item II, to provide labor and materials to repair and restore reinforced concrete electrical vaults for the Water and Power Department; reject all other bids; and authorize the City Manager to enter into a contract with Perry C. Thomas not to exceed $151,146, which includes the base amount of $137,406 and a contingency of $13,740 for any necessary change orders; and (3) Accept the bid dated June 30, 2009, submitted by Herman Weissker, Inc., in response to Specifications LD-09-10, Items I, III and IV, to provide labor and materials to repair and restore reinforced concrete electrical vaults for the Water and Power Department; reject all other bids; and authorize the City Manager to enter into a contract with Herman Weissker, Inc., not to exceed $701,219, which includes the base amount of $637,472 and a contingency of $63,747 for any necessary change orders.
(5) AUTHORIZATION TO ENTER INTO CONTRACTS WITH THE SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY AND WITH POSITIVE ENERGY, INC., FOR SERVICES TO PROVIDE HOME ENERGY USE REPORTS Recommendation of City Manager: (1) Enter into a contract with Southern California Public Power Authority (SCPPA) via a letter of authorization to participate in a Positive Energy Implementation Program Participation Agreement in an amount not to exceed $618,000; and (2) Enter into a contract with Positive Energy, Inc. (Positive Energy) to provide home energy use reports. These contracts are exempt from competitive bidding pursuant to City Charter Section 1002(H), contracts with other governmental agencies or their contractors.
818k (6) CONTRACT AWARD TO E.C. CONSTRUCTION FOR THE EXTENSION OF WALNUT STREET AND KINNELOA AVENUE FOR AN AMOUNT NOT TO EXCEED $2,400,000 Recommendation of City Manager: (1) Acknowledge the Mitigated Negative Declaration and the Notice of Determination for the project, which was filed with the Los Angeles County Clerk on May 4, 2007; and (2) Accept the bid dated July 29, 2009, submitted by E. C. Construction for the Extension of Walnut Street and Kinneloa Avenue, reject all other bids received, and authorize the City Manager to enter into such contract not to exceed $2,400,000.
(7) AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH SANOFI PASTEUR TO ACQUIRE VACCINES FOR THE HEALTH DEPARTMENT'S IMMUNIZATION CLINIC Recommendation of City Manager: Authorize the issuance of a Purchase Order Contract to Sanofi Pasteur for the period July 1, 2009 through June 30, 2010 not to exceed $86,000 for the purchase of travel vaccines for the Health Department's Immunization Clinic. Competitive bidding is not required pursuant to City Charter Section 1002(C), contracts for labor, materials, supplies or services available from only one vendor.
B. City Clerk/Secretary
(1) Approval of Minutes
August 3, 2009 (City Council) August 3, 2009 (Community Development Commission) August 10, 2009 (City Council) August 10, 2009 (Community Development Commission) (2) Receive and file claims against the City of Pasadena
Claim No. 10,926 John Oschrin $ 500.00 Claim No. 10,927 Farmers Insurance Group as 240.94 Subrogee for Sandy Aviles Martinez Claim No. 10,928 Debbra Yeung 1,239.13 Claim No. 10,929 Kurt Kinsey 88.24
(3) Public Hearings Set
September 21, 2009, 7:30 p.m. - Las Encinas Hospital Master Plan Amendment
September 21 2009, 7:30 p.m. - Joint Public Hearing: Draft Consolidated Annual Performance and Evaluation Report (CAPER) for July 1, 2008 - June 30, 2009 for Community Development Block Grant (CDBG); Emergency Shelter Grant (ESG); Home Investment Partnership Act (HOME); Human Services Endowment Fund (HSEF)
4. OLD BUSINESS: None
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
(1) ESTABLISHMENT OF PARKING RESTRICTIONS WITHIN URBAN- WILDLAND INTERFACE AREAS DURING TIMES OF EXTREME FIRE HAZARD (RED FLAG CONDITIONS) Recommendation of City Manager: (1) Direct the City Attorney to draft and return within 30 days with an ordinance restricting parking within the urban-wildland interface area of the City of Pasadena during times of extreme fire hazard; (2) Approve the recommended upgrades to the Pasadena Local Emergency Alert System (PLEAS), by appropriating $117,380 from General Fund undesignated fund balance to the Fire Department's Fiscal Year 2010 General Fund operating budget; and (3) Appropriate $144,000 from General Fund undesignated fund balance to the Transportation Department's Fiscal Year 2010 General Fund operating budget to provide funding for required signage and enforcement activities, respectively.
ATTACHMENT A 1810k
ATTACHMENT B 2498k SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA CORRESPONDENCE 145k
(2) DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE TO PROHIBIT TRESPASSING IN THE STAGING AREAS OF SPECIAL EVENTS AND TO PROHIBIT THE PLACEMENT OF UNAUTHORIZED ITEMS ALONG THE PARADE ROUTES Recommendation of City Manager: Direct the City Attorney to prepare and return within sixty days with an ordinance to prohibit trespassing in the staging areas of special events, such as at the beginning of the Tournament of Roses Parade and the field at the Rose Bowl Stadium, and to prohibit the placement of unauthorized items along the viewing areas of parade routes.
F. Reports from Representatives
6. PUBLIC HEARINGS - 7:30 P.M.
A. PUBLIC HEARING: RESOLUTION FOR THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY REVENUE BONDS FOR POLYTECHNIC SCHOOL Recommendation of City Manager: Adopt a resolution approving the issuance of the California Statewide Communities Development Authority Revenue Bonds (Polytechnic School), Series 2009 in an aggregate principal amount not to exceed $25,000,000 for the purpose of financing the acquisition, construction, improvement and equipping of existing and new school facilities and certain other matters relating thereto.
B. PUBLIC HEARING: APPLICATION FOR CONSOLIDATED DESIGN REVIEW REGARDING AN ADDITION TO, AND SUBSTANTIAL ALTERATION OF, AN EXISTING BUILDING AT 3160 EAST DEL MAR BOULEVARD FOR USE AS AN URGENT CARE FACILITY Recommendation of City Manager: It is recommended that the City Council continue the public hearing to September 14, 2009, at 7:30 p.m. 7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
(1) BUDGET UPDATE Recommendation of City Manager: (1) Direct staff to record impending state borrowing of property tax revenues, pursuant to Proposition 1A, as a receivable in the City's General Fund; and (2) Provide feedback to staff regarding the budget strategy outlined in the agenda report.
1553k B. City Council (1) CONSIDERATION OF A CALL FOR REVIEW OF A HEARING OFFICER DECISION TO THE BOARD OF ZONING APPEALS REGARDING HILLSIDE DEVELOPMENT PERMIT NO. 5249, TO DEMOLISH A 3,418 SQUARE FOOT ONE-STORY RESIDENCE AND CONSTRUCT A 4,326 SQUARE FOOT, TWO-STORY, SINGLE- FAMILY RESIDENCE WITH A BASEMENT, AND A 890 SQUARE FOOT, THREE-CAR GARAGE, FOR THE PROPERTY LOCATED AT 897 LINDA VISTA AVENUE (Councilmember Tornek)
2865k SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA CORRESPONDENCE 6048k (2) CONSIDERATION OF A CALL FOR REVIEW OF A HEARING OFFICER DECISION TO THE BOARD OF ZONING APPEALS REGARDING MINOR CONDITIONAL USE PERMIT NO. 5078, TO CONSTRUCT A NON-RESIDENTIAL BUILDING OVER 15,000 SQUARE FEET AND TO ALLOW 75 PERCENT OF THE PARKING SPACES TO BE CONFIGURED AS TANDEM SPACES, FOR THE PROPERTY LOCATED AT 16 EAST CALIFORNIA BOULEVARD (Councilmember Tornek)
RESOLUTION 9329 SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA CORRESPONDENCE 222k
A. First Reading: None
B. Second Reading:
(1) Adopt "AN UNCODIFIED ORDINANCE OF THE CITY OF PASADENA AMENDING THE CONTRACT BETWEEN THE CITY OF PASADENA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM TO PROVIDE RETIREMENT BENEFIT ENHANCEMENTS TO LOCAL POLICE EMPLOYEES" (Introduced by Councilmember Holden)
(2) Adopt "AN ORDINANCE OF THE CITY OF PASADENA REPEALING CHAPTER 9.44 OF THE PASADENA MUNICIPAL CODE (DISTRIBUTION OF UNSOLICITED WRITTEN MATERIAL)" (Introduced by Councilmember Holden)
611k SUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA CORRESPONDENCE 337k
9. INFORMATION ITEMS: None
10. PUBLIC COMMENT (Continued)
11. CLOSED SESSIONS (Continued, if necessary)