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                                                 AGENDA
         CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION
                                           AUGUST 10, 2009
                                     Closed Sessions 5:30 P.M.
                                      Public Meeting 6:30 P.M.
                             Council Chamber, Pasadena City Hall
                            100 North Garfield Avenue, Room S249                                    
5:30 P.M.  CLOSED SESSIONS
(To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL REGARDING
    CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government
    Code Section 54956.9(c): One potential case
B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL to discuss pending
    litigation pursuant to Government Code Section 54956.9(a)
    Case Names/Numbers: State of California, et al., ex rel. Armenta v. James
    Jones Co., et al., LASC Case No. BC173487 and City of Banning et al., v.
    James Jones Co., et al., LASC Case No. BC321513
6:30 P.M.  PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will
    be limited to a total of 20 minutes at the beginning of the meeting and will
    continue under Item 10 (below) "Public Comment (continued)". Please limit
    comments to 3 minutes each.
3. CONSENT CALENDAR
    (The Consent Calendar consists of routine items which will be approved by one
    motion and one vote unless removed for separate discussion) 
   A.  City Manager
      (1) AUTHORIZATION TO ENTER INTO A CONTRACT WITH CDR
           SYSTEMS CORPORATION FOR FURNISHING AND DELIVERY OF
           WATER METER VAULTS FOR THE WATER AND POWER
           DEPARTMENT, SPECIFICATION WD-08-06
           Recommendation of City Manager:  
           (1) Accept the bid dated July 21, 2009 submitted by CDR Systems
           Corporation in response to Specification WD-08-06, for Furnishing and
           Delivery of Water Meter Vaults for the Water and Power Department
           (Department);
           (2) Reject all other bids; and
           (3) Authorize the Purchasing Administrator to issue a purchase order
           contract in the amount of $387,330 to CDR Systems Corporation for a
           two-year period with two optional one-year extensions not to exceed
           $193,665 annually.

	412k
      (2) APPROVAL OF FINAL PARCEL MAP NO. 068327, BEING A FOUR-
           UNIT CONDOMINIUM PROJECT, AT 865 WRIGHT AVENUE
           Recommendation of City Manager:  
           (1) Adopt a resolution to approve Final Parcel Map No. 068327; 
           (2) Accept the offer of an easement dedication for street purposes as
           shown on said map; and
           (3) Authorize the City Clerk to execute the Certificate on the map
           showing the City's approval of said map. 

	628k
      (3) AUTHORIZATION TO ENTER INTO A CONTRACT WITH URBAN
           FUTURES, HOGLE-IRELAND, ERA/AECOM, AND URBAN STUDIO, A
           MULTIDISCIPLINARY CONSULTING TEAM, IN AN AMOUNT NOT TO
           EXCEED $190,000, TO PREPARE THE LINCOLN AVENUE SPECIFIC
           PLAN
           Recommendation of Chief Executive Officer:    It is recommended
           that the Pasadena Community Development Commission (Commission)
           authorize the Chief Executive Officer to enter into a contract with the
           consulting team of Urban Futures, Hogle-Ireland, ERA/AECOM, and
           Urban Studio (a multidisciplinary consulting team), in an amount not to
           exceed $190,000 to provide professional consulting services to prepare
           the Lincoln Avenue Specific Plan.  Competitive bidding is not required
           pursuant to City Charter Section 1002(F), contracts for professional or
           unique services.
           Recommendation of Advisory Bodies: The Northwest Commission,
           Lincoln Avenue Project Area Committee, and the Community
           Development Committee, at their respective meetings, recommended
           approval.

	622k
	
	ATTACHMENT A 638k

	ATTACHMENTS B thru D 574k
      (4) JOINT ACTION:  AMENDMENT TO THE RULES AND REGULATIONS
           (BY-LAWS) OF THE COMMUNITY DEVELOPMENT COMMITTEE
           Recommendation of City Manager/Chief Executive Officer: It is
           recommended that the City Council approve and order filed the
           amendment to the Rules and Regulations ("By-Laws") of the Community
           Development Committee allowing the Committee to establish its meeting
           time.
           Recommendation of Community Development Committee: The
           Community Development Committee ("CDC") considered the
           recommendation regarding the By-Laws amendment to change its
           meeting time at its regular meeting of July 9, 2009.  Following
           discussion, the CDC voted to approve the change.

	441k
      (5) AUTHORIZATION TO ENTER INTO A PURCHASE ORDER
           CONTRACT WITH MCAVOY & MARKHAM FOR THE PURCHASE OF
           ELECTRIC POWER METERS FOR THE CITY OF PASADENA WATER
           AND POWER DEPARTMENT
           Recommendation of City Manager: 
           (1) Authorize the City Manager to enter into a Purchase Order Contract
           with McAvoy & Markham for a period of two years, for an amount not to
           exceed $2,000,000, for the purchase of electric power meters for the
           Water and Power Department; and 
           (2) Authorize the City Manager to extend the purchase order contract
           for up to two additional one-year extensions, each not to exceed
           $500,000 per year.  The proposed contract exempt from competitive
           bidding pursuant to City Charter Section 1002(H), contracts with other
           governmental entities or their contractors for labor, material, supplies or
           services. 

	666k
      (6) AUTHORIZE PURCHASE ORDER WITH THEODORE ROBBINS FOR
           PURCHASE OF EIGHT NEW REPLACEMENT POLICE VEHICLES
           FOR A TOTAL OF $183,316
           Recommendation of City Manager:  
           (1) Authorize the issuance of a purchase order to Theodore Robbins
           Ford in an amount not to exceed $183,316 for the purchase of eight
           Police Vehicles; and
           (2) The proposed purchase order is exempt from competitive bidding
           pursuant to City Charter Section 1002(H), contracts with other
           governmental entities or their contractors for labor, material, supplies or
           services.

	772k
      (7) APPROVAL OF FINAL TRACT MAP NO. 064441, BEING A 16-UNIT
           CONDOMINIUM PROJECT, AT 257 SOUTH HUDSON AVENUE
           Recommendation of City Manager:  
           (1) Adopt a resolution to approve Final Tract Map No. 064441; and
           (2) Authorize the City Clerk to execute the Certificate on the map
           showing the City's approval of said map.

	592k
      (8) AUTHORIZE PURCHASE ORDER WITH HUNTINGTON BEACH
           HONDA FOR PURCHASE OF FIVE NEW REPLACEMENT POLICE
           MOTORCYCLES FOR A TOTAL OF $83,999
           Recommendation of City Manager:  
           (1) Authorize the issuance of a purchase order to Huntington Beach
           Honda in an amount not to exceed $83,999 for the purchase of five
           police motorcycles; and
           (2) The proposed purchase order is exempt from competitive bidding
           pursuant to City Charter Section 1002(H), contracts with other
           governmental entities or their contractors for labor, material, supplies or
           services.

	755k
      (9) APPROVAL OF AN ADDENDUM TO THE CITY OF PASADENA "AT
           RISK" YOUTH EMPLOYMENT PLAN FOR THE 1992 AND 1996
           PROPOSITION A SAFE PARK BOND GRANT PROGRAMS TO ADD
           THE CENTRAL ARROYO SECO TRAIL RESTORATION PROJECT
           Recommendation of City Manager: Approve an addendum to the City
           of Pasadena "At Risk" Youth Employment Plan by adding Central Arroyo
           Restoration Project for compliance with the current requirements
           established by the Los Angeles County Board of Supervisors for
           utilization of capital and maintenance funds available to the City of
           Pasadena via the 1992 and 1996 Proposition A Safe Park Bond.

	634k
   B.  City Clerk/Secretary
      (1) Approval of Minutes    
           July 27, 2009 (City Council)
           July 27, 2009 (Community Development Commission)   
      (2) Receive and file claims against the City of Pasadena
           Claim No. 10,922   William Nesh & Associates,          $    Not Stated  
                                       Attorney for Juan Melgoza 
                                       Casarrubias                   
           Claim No. 10,923   Francine M. Nevarez                                170.00
           Claim No. 10,924   Joanna Simpson                                   2,789.29
           Claim No. 10,925   William Nesh & Associates,               Not Stated
                                       Attorney for Adolfo Edward Reyna           
4. OLD BUSINESS: None            
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
   A.  Economic Development and Technology Committee
      (1) ADOPT A RESOLUTION AUTHORIZING THE CREATION OF A
           RECOVERY ZONE UNDER THE PROVISIONS OF THE AMERICAN
           RECOVERY AND REINVESTMENT ACT OF 2009 FOR THE
           PURPOSE OF ISSUING RECOVERY ZONE ECONOMIC
           DEVELOPMENT BONDS
           Recommendation of City Manager: Adopt a resolution pursuant to
           Section 1401 of Title I of Division B of the American Recovery and
           Reinvestment Act of 2009 of the Internal Revenue Code of 1986
           authorizing the creation of a Recovery Zone for the purpose of issuing
           Recovery Zone Economic Development Bonds.

	1384k	
   B.  Finance Committee
      (1) AUTHORIZATION TO ENTER INTO A CONTRACT WITH VCI
           TELCOM, INC., FOR CONSTRUCTION OF UNDERGROUND
           ELECTRICAL CONDUIT SYSTEMS IN LOS ROBLES AVENUE FOR
           THE WATER AND POWER DEPARTMENT
           Recommendation of City Manager: 
           (1) Find that the project is exempt from California Environmental
           Quality Act (CEQA) review, pursuant to State CEQA Guidelines Section
           15302(c), replacement or reconstruction of existing utility systems and/or
           facilities involving negligible or no expansion of capacity;
           (2) Accept the bid dated April 1, 2009, submitted by VCI Telcom, Inc.,
           in response to Specifications LD-09-02 for construction of underground
           electrical conduit systems along Los Robles Avenue; reject all other
           bids; and authorize a contract to VCI Telcom, Inc., not to exceed
           $2,587,780; and
           (3) Approve a journal voucher transferring $2,587,780 from the Los
           Robles Avenue   Electric System Undergrounding, Washington
           Boulevard to North City Limits Capital Improvement Budget Project
           No. 74841 to Utility Undergrounding Power Capital Improvement
           Project No. 3174.

	636k

      (2) PURCHASE OF CITY PROPERTY INSURANCE FOR THE PERIOD
           JULY 1, 2009 - JUNE 30, 2010
           Recommendation of City Manager: Authorize the City Manager to
           confirm purchase of property insurance under a joint purchase program
           established by the City's Broker of Record, Alliant Insurance Services, at
           an annual premium of $626,278 for the term July 1, 2009 to June 30,
           2010.
               Competitive bidding is not required pursuant to City Charter Section
           1002(F), contracts for professional or unique services.  Per City Council
           Resolution No. 4373, the purchase of insurance is exempt from the
           Affirmative Action in Contracting Ordinance.  

	685k
   C.  Legislative Policy Committee
   D.  Municipal Services Committee
   E.  Public Safety Committee
   F.  Reports from Representatives
6. PUBLIC HEARINGS:  None   
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
   A.  City Manager
      (1) AMENDMENT TO THE MASTER STREET TREE PLAN FOR
           REXFORD AVENUE AND ROMNEY DRIVE
           Recommendation of City Manager:  
           (1) Approve an amendment to the Master Street Tree Plan that would
           allow the planting of the Zelkova serrata, Sawtooth Zelkova in lieu of the
           Prunus cerasifera, Purple-Leaf Plum tree on Rexford Avenue between
           Cartwright Street and Denair Street; and
           (2) Approve an amendment to the Master Street Tree Plan that would
           allow for the planting of the Quercus agrifolia, Coast Live Oak in lieu of
           the Pinus canariensis, Canary Island Pine on Romney Drive.
           Recommendation of Urban Forestry Advisory Committee: At their
           regular meeting of February 2, 2009, the Urban Forestry Advisory
           Committee (UFAC) voted 5 to 1, to recommend to the City Council that a
           Master Street Tree Plan amendment be approved to allow for the
           planting of the Zelkova serrata, Sawtooth Zelkova trees in lieu of the
           Prunus cerasifera, Purple-Leaf Plum tree on Rexford Avenue between
           Cartwright and Denair Streets.
               At their regular meeting of March 2, 2009, the UFAC voted
           unanimously to recommend to the City Council that a Master Street Tree
           Plan amendment be approved to allow for the planting of the Quercus
           agrifolia, Coast Live Oak in lieu of the Pinus canariensis, Canary Island
           Pine on Romney Drive.
           Recommendation of Design Commission: At its regular meeting of
           July 13, 2009, the Design Commission voted unanimously to
           recommend an amendment to the Master Street Tree Plan to allow for
           the planting of the Zelkova serrata, Sawtooth Zelkova trees in lieu of the
           Prunus cerasifera, Purple-Leaf Plum tree on Rexford Avenue between
           Cartwright and Denair Streets and to allow for the planting of the
           Quercus agrifolia, Coast Live Oak in lieu of the Pinus canariensis,
           Canary Island Pine on Romney Drive . 

	5372k
   B.  City Council
      (1) APPOINTMENT OF ANN MARIE HICKAMBOTTOM TO THE
           PLANNING COMMISSION (District 1 Nomination)
      (2) CONSIDERATION OF A CALL FOR REVIEW OF A PLANNING
           DIVISION STAFF DECISION TO THE DESIGN COMMISSION
           REGARDING MINOR CHANGES TO AN APPROVED PROJECT
           (SUBSTITUTE MATERIAL/FINISH ON CORNICE) FOR THE MIXED-
           USE PROJECT AT 125 NORTH RAYMOND AVENUE (RAYMOND
           RENAISSANCE) (Councilmember Holden)

	1158k
      (3) APPOINTMENT OF SHARON YONASHIRO TO THE
           TRANSPORTATION ADVISORY COMMISSION (At Large/District 6
           Nomination)                          

8. ORDINANCES
   A.  First Reading: 
      (1) Conduct first reading of "AN ORDINANCE OF THE CITY OF
           PASADENA REPEALING CHAPTER 9.44 OF THE PASADENA
           MUNICIPAL CODE (DISTRIBUTION OF UNSOLICITED WRITTEN
           MATERIAL)" 

	1102k
   B.  Second Reading: 
      (1) Adopt "AN ORDINANCE OF THE CITY OF PASADENA AMENDING
           THE LIGHT AND POWER RATE ORDINANCE, CHAPTER 13.04 OF
           THE PASADENA MUNICIPAL CODE, TO INCREASE THE ELECTRIC
           UTILITY ASSISTANCE PROGRAM BASIC BENEFIT" (Introduced by
           Councilmember Holden)

	642k
9. INFORMATION ITEMS: None
10. PUBLIC COMMENT (Continued)
11. CLOSED SESSIONS (Continued, if necessary)
12. ADJOURNMENT


                                          SCHEDULED
                         COUNCIL STANDING COMMITTEES

ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE (Chair Victor Gordo, 
Steve Madison, Jacque Robinson, Terry Tornek)

Meets the first Wednesday of each month at 6:00 p.m., Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

September 2, 2009 (To be Cancelled)

October 7, 2009

November 4, 2009

FINANCE COMMITTEE (Chair Chris Holden, Victor Gordo, Steve Haderlein,
Margaret McAustin)

Meets the second and fourth Monday of each month at 4:00 p.m.,
100 N. Garfield Avenue, Room S038 (City Hall Grand Conference Room, Basement)

August 10, 2009

August 24, 2009 (To be Cancelled)

September 7, 2009 (To be Cancelled)

LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Steve Madison,
Jacque Robinson)

Meets the third Wednesday of each month at 8:15 a.m., Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

August 19, 2009 (To be Cancelled)

September 16, 2009

October 21, 2009

MUNICIPAL SERVICES COMMITTEE (Chair Margaret McAustin, Bill Bogaard,
Terry Tornek)

Meets the fourth Tuesday of each month at 4:15 p.m., Pasadena City Hall,
100 N. Garfield Avenue, Room S245/S246 (Council Conference Room, 2nd Floor)

August 25, 2009

September 22, 2009

October 27, 2009

PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Steve Madison,
Margaret McAustin, Jacque Robinson)

Meets the first Monday of each month at 4:15 p.m., Pasadena City Hall,
100 N. Garfield Avenue, Room S038 (City Hall Grand Conference Room, Basement)

August 17, 2009 (Special Meeting at 4:15 p.m. Grand Conference Room, S038,
City Hall, Basement)

September 7, 2009 (To be Cancelled)

October 5, 2009


                        
FUTURE COUNCIL MEETING DATES

August 17, 2009

August 24, 2009 (To be cancelled)

August 31, 2009 (To be cancelled)

September 7, 2009 (To be cancelled)

September 14, 2009

September 21, 2009

September 28, 2009 (To be cancelled)

October 5, 2009

October 12, 2009

October 19, 2009

October 26, 2009

November 2, 2009

November 9, 2009 (To be cancelled)

November 16, 2009

November 23, 2009

November 30, 2009 (To be cancelled)

FUTURE PUBLIC HEARINGS:

August 17, 2009, 7:30 p.m. - TEFRA Hearing and Resolution of the City Council of
the City of Pasadena Approving the Issuance of the California Statewide
Communities Development Authority Revenue Bonds (Polytechnic School),
Series 2009, in an Aggregate Principal Amount Not to Exceed $25,000,000 for the
Purpose of Financing the Acquisition, Construction, Improvement and Equipping of
Existing and New School Facilities and Certain Other Matters Relating Thereto

August 17, 2009, 7:30 p.m. - Application for Consolidated Design Review Regarding
An Addition to, and Substantial Alteration of, An Existing Building at 3160 East Del Mar
Boulevard for Use As An Urgent Care Facility

September 21, 2009, 7:30 p.m. - Continued Public Hearing: Call For Review of Zoning
Administrator Interpretation (ZA 32), 217 South Michigan Avenue (Eddie’s Market)

COMMISSION VACANCIES 436k