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ADDENDUM TO AGENDA CITY OF PASADENA CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING NOVEMBER 21, 2005 CLOSED SESSIONS 5:30 P.M. PUBLIC MEETING 6:30 P.M. PASADENA SENIOR CENTER, MULTI-PURPOSE ROOM 85 EAST HOLLY STREET, PASADENA
NOTICE IS HEREBY
GIVEN that a new closed session Item D is added to the City Council and
Community Development Commission agenda for Monday, November 21, 2005,
as follows:
D. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to
Government Code Section 54957.6
Agency Negotiators: Karyn Ezell, Richard Kunz
Employee Organizations: Pasadena Association of Clerical and
Technical
Employees/Laborers International Union of North America,
Local 777; American
Federation of State, County and Municipal Employees, Local
858; Pasadena
Management Association; International Brotherhood of
Electrical Workers, Local
18; International Union of Operating Engineers, Local 501;
Service Employees
International Union, Local 347; and all Unrepresented
Employees
I
HEREBY CERTIFY that this notice, in its entirety, was posted on the City of
Pasadena Chamber Building bulletin boards in the lobby area and north outside
entrance
at 117 E. Colorado Boulevard, the Pasadena Senior Center bulletin board, 85 East
Holly
Street, and a copy was distributed to Central Library for posting this 18th
day of November, 2005, at 4:30 p.m., and that copies hereof were faxed or
delivered to each member of the
City Council and to each local newspaper of general circulation, radio or
television station requesting notice in writing, all of which recipients are
identified on the distribution list set
forth herein below.
__________________________
Jane Rodriguez, CMC
City Clerk
Distribution:
City Council
Pasadena Weekly
City Manager
Pasadena Journal
City Attorney
La Opinion
Public Information Officer
Central Library
Los Angeles Times
Neighborhood Connections
Pasadena Star News
AGENDA CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION NOVEMBER 21, 2005
Closed Sessions 5:30 P.M. Public Meeting 6:30 P.M. Public Hearings 8:00 P.M. Pasadena Senior Center, Multi-Purpose Room 85 East Holly Street, Pasadena 5:30 P.M. CLOSED SESSIONS (To be heard at 5:30 p.m., and/or at the conclusion of the meeting)
A. CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 Title: City Attorney
B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Agency Negotiators: Karyn Ezell, Richard Kunz Employee Organization: Pasadena Management Association
C. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Agency Negotiators: Karyn Ezell, Richard Kunz Employee Organization: Unrepresented Top, Middle and Professional Employees
6:30 P.M. PUBLIC MEETING
1. ROLL CALL, PLEDGE OF ALLEGIANCE AND CEREMONIAL MATTERS
2. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue under Item 11 (below) "Public Comment (continued)". Please limit comments to 3 minutes each.
3. CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion)
A. City Manager
(1) AUTHORIZATION TO PURCHASE A CRANE FROM CARDE PACIFIC CORPORATION FOR THE WATER AND POWER DEPARTMENT IN AN AMOUNT NOT TO EXCEED $120,000 Recommendation of City Manager: (1) Accept the bid dated August 30, 2005, from Carde Pacific Corporation in response to specifications for one 8.5 ton Carydeck Crane, Model 3330FL manufactured by Shuttlelift; and (2) Authorize the Purchasing Administrator to issue a purchase order contract to Carde Pacific Corporation in an amount not to exceed $120,000. 5776k
(2) CONTRACT AWARD TO GRGO & GORDON GRBAVAC CONSTRUCTION, INC. FOR 2006 SEWER PIPE REPAIRS FOR AN AMOUNT NOT TO EXCEED $120,000 Recommendation of City Manager: Accept the bid dated November 9, 2005, submitted by Grgo & Gordon Grbavac Construction, Inc. for the 2006 Sewer Pipe Repairs, reject all other bids received, and authorize the City Manager to enter into such contract as is required. 707k
(3) AUTHORIZATION TO APPLY FOR A ROUND 2 GRANT WITH THE CALIFORNIA CULTURAL AND HISTORICAL ENDOWMENT (CCHE) UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF 2002, FOR THE CITY HALL SEISMIC RETROFIT AND REHABILITATION PROJECT Recommendation of City Manager: Adopt a resolution approving the submission of a grant application to the California Cultural and Historical Endowment (CCHE) for the City Hall Seismic Retrofit and Rehabilitation Project. 1061k
(4) PROVIDE CONTRACT DISPATCHING SERVICES TO THE CITY OF ALHAMBRA THROUGH ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE VERDUGO FIRE COMMUNICATIONS SERVICES AGREEMENT WITH THE CITY OF ALHAMBRA Recommendation of City Manager: Adopt a resolution approving a Verdugo Fire Communications Service Agreement with the City of Alhambra
1011k B. City Clerk
(1) Approval of Minutes - November 7, 2005
(2) Receive and file claims against the City of Pasadena
Claim No. 9970 David L. Pierce $ Not Stated Claim No. 9971 Bob K. Injo 1,000.00 Claim No. 9972 Edith De La Canal Not Stated
(3) Public Hearings Set
January 9, 2006, 8:00 p.m. - Inclusionary Housing In-Lieu Fee Schedule
February 6, 2006, 8:00 p.m. - Designation of 2011 North Raymond Avenue as a Historic Landmark
February 6, 2006, 8:00 p.m. - Designation of 970 Laguna Road as a Historic Landmark
4. OLD BUSINESS: None
5. REPORTS AND COMMENTS FROM COUNCIL COMMITTEES
A. Economic Development and Technology Committee
B. Finance Committee
(1) CITY HALL SEISMIC RETROFIT PROJECT - QUARTERLY UPDATE Recommendation of City Hall Restoration Oversight Committee: This report is for informational purposes only. 838k
(2) CITY HALL SEISMIC RETROFIT PROJECT - APPROVAL OF CONTINGENCY ADJUSTMENTS, GENERAL CONTRACTOR CHANGE ORDER NO. 2, AND ARCHITECT CONTRACT AMENDMENT Recommendation of City Manager: (1) Approve the allocation of $367,791 from Project Contingency for unforeseen conditions and activities discovered during the retrofit of City Hall, thereby reducing the amount of Project Contingency from $8,290,807 to $7,923,016; (2) Authorize the City Manager to execute Change Order No. 2 to Contract No. 18,768-1 with Clark Construction Group - California, LP, for increases in scope of work due to unforeseen conditions uncovered during the retrofit of City Hall, thereby increasing the amount of Contract No. 18,768 by $205,689 from $79,406,207 to $79,611,896; and (3) Authorize the City Manager to execute an Amendment in the amount of $186,743 to Contract No. 16,899-4 with Architectural Resources Group ("ARG") for increases in design services related to the seismic retrofit of City Hall, thereby increasing the amount of Contract No. 16,899-4 from $6,447,254 to $6,633,997. Recommendation of City Hall Restoration Oversight Committee: On November 9, 2005, the City Hall Restoration Oversight Committee reviewed and discussed the above topics of contingency adjustments, General Contractor Change Order No. 2, and Architect contract amendment and made the following motion: The Committee concurred that the topics referenced on Attachment 1 of the agenda report (Contingency Adjustments Detail) represented changes in condition and supported deducting $367,791 from project contingency funds and issue Change Order No. 2 in the amount of $205,689 to Clark Construction. The Committee also supported issuing a contract amendment to the Project Architect, in the amount of $186,743, for additional scope of work. The Committee concurred that these changes are reasonable and consistent with ongoing construction activities of similar projects. 2331k
(3) APPROVAL OF JOURNAL VOUCHER AMENDING THE FY 2006 CAPITAL IMPROVEMENT PROGRAM AND CONTRACT AWARD TO GONZALEZ/GOODALE ARCHITECTS FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR WATER AND POWER YARDS OFFICE BUILDING/WAREHOUSE RENOVATION AND CONSTRUCTION OF A NEW OPERATIONS FACILITY/EOC PROJECT Recommendation of City Manager: (1) Amend the FY 2006 Adopted Capital Improvement Program (CIP) Budget by increasing the project budget for the Water and Power Yards Office Building/Warehouse Renovation and New Operations Facility/EOC (Account No. 71142) from $10,000,000 to $15,627,920 for the following project components: (a) Seismically strengthen and renovate existing 27,000 square foot office building and 15,000 square foot warehouse at an estimated cost of $3,828,800; (b) Construct a new 36,000 square foot operations facility with essential facility design standards for $7,194, 120, and construct a 3,500 square foot Emergency Operations Center as part of this facility for $200,000; (c) Renovate a 300,000 square foot area to mitigate traffic congestion and improve security, construct new code compliant loading dock, construct new parking space, demolish existing metal shed building, renovate existing transformer building, and provide temporary facilities at an estimated cost of $1,615,000; (d) Estimated soft cost budget for Architect/Engineer fees, Public Art fees, Testing and Inspection fees, Construction Administration fees, Legal and Project Administration fees is $2,790,000. (2) Authorize the City Manager to enter into a contract with Gonzalez/Goodale Architects for the preparation of the architectural design and contract documents in an amount not to exceed $1,023,682 pursuant to Charter Section 1002(F), contracts for professional or unique services. (3) Amend the FY 2006 Capital Improvement Program to appropriate an additional $790,600 to the Water and Power Warehouse and Office Building Project No. 71142 as follows: $483,890 from unappropriated Power Fund balance to Project No. 71142, and $306,710 from unappropriated Water Fund balance to Project No. 71142. 1879k
C. Legislative Policy Committee
D. Municipal Services Committee
E. Public Safety Committee
F. Reports from Representatives
6. PUBLIC HEARINGS - 8:00 P.M.
A. PUBLIC HEARING: AMENDMENTS TO TITLE 16 AND 17 OF THE PASADENA MUNICIPAL CODE TO TRANSFER THE RESPONSIBILITY OF THE SUBDIVISION COMMITTEE TO THE HEARING OFFICER (See related Item 9.A.1) Recommendation of City Manager: It is recommended that the City Council, following a public hearing: (1) Acknowledge that the proposed Code amendment is an administrative change and could not have a potential for causing a significant effect on the environment and therefore is not subject to the California Environmental Quality Act ("CEQA"); (2) Adopt a finding of consistency with the General Plan as contained in the agenda report; and (3) Approve the recommendation for the proposed amendments to Title 16 and 17 as it relates to transferring the responsibility of the Subdivision Committee to the Hearing Officer. Recommendation of Planning Commission: The Planning Commission reviewed these amendments on September 21, 2005. The Commission recommended approval of the amendments. 580k
B. CONTINUED PUBLIC HEARING: REVISIONS TO THE ZONING CODE REGARDING THE CITY OF GARDENS DEVELOPMENT STANDARDS, PARKING AND ENCROACHMENT REQUIREMENTS RECOMMENDATION OF CITY MANAGER: It is recommended that the City Council, following a public hearing: (1) Adopt a Negative Declaration that finds the proposed amendments to the Zoning Code (City of Gardens ordinance) have no negative environmental impacts under the California Environmental Quality Act ("CEQA"); (2) Adopt a finding that the proposed amendments to the Zoning Code are consistent with the General Plan as outlined in the agenda report; (3) Approve the proposed staff amendments to the Zoning Code regarding the City of Gardens development standards, parking and encroachment requirements as contained in Attachment 1 of the agenda report; and (4) Direct the City Attorney to prepare an ordinance amending the Zoning Code for the City of Gardens amendments in 60 days. Recommendation of Planning Commission: The Planning Commission reviewed the amendments at their September 14, 2005 hearing. Of the 23 recommendations, staff concurs with the Planning Commission on 22 of these. The one outstanding amendment that staff has a different recommendation for is the location of the third story adjacent to a single- family zoned district. The Planning Commission's recommendations are in Attachment 2 of the agenda report. Recommendation of Community Development Committee: On August 24, 2005, the Community Development Committee reviewed 22 of the 23 amendments and approved 15 of staff's recommendations and modified seven. The Commission's recommendations are included in Attachment 2 of the agenda report. Recommendation of Northwest Commission: On August 30, 2005 the Northwest Commission approved 19 of staff's recommendations and modified four. The amendments are included in Attachment 2 of the agenda report. 2043k ATTACHMENT 1 899k ATTACHMENT 2 3647k ATTACHMENT 3 Part 1 836k ATTACHMENT 3 Part 2 1258k ATTACHMENT 4 206k ATTACHMENT 5 Part 1 7227k ATTACHMENT 5 Part 2 1245k ATTACHMENT 6 4486k CORRESPONDENCE 2118k
C. CONTINUED PUBLIC HEARING: PROPOSED ZONING CODE AMENDMENTS TO LIMIT THE HEIGHT OF COMMERCIAL AND INDUSTRIAL DEVELOPMENT ABUTTING PROPERTIES IN THE SINGLE-FAMILY (RS) AND TWO-UNITS PER LOT (RM-12) RESIDENTIAL DISTRICTS Recommendation of City Manager: It is recommended that the City Council, following a public hearing: (1) Adopt the Initial Environmental Study (Attachment 5 of the agenda report) and Negative Declaration (Attachment 2 of the agenda report) which determined that the proposed amendment to the Zoning Code (Commercial and Industrial Development Standards) will not create any negative environmental impacts; (2) Direct the City Clerk to file a Notice of Determination and De Minimis Impact Finding on the State Fish and Wildlife Habitat with the Los Angeles County Recorder (Attachments 3 and 4 of the agenda report); (3) Adopt the findings that the proposed Zoning Code amendment is consistent with the policies of the General Plan and the purposes of Title 17 (Attachment 1 of the agenda report); (4) Approve the amendment to the Commercial and Industrial General Development Standards and the General Property Development and Use Standards, Setback and Encroachment Plane Requirements and Exceptions of the Zoning Code as outlined in the agenda report; and (5) Direct the City Attorney to prepare an ordinance within 60 days amending the pertinent provisions of Pasadena Municipal Code Title 17 (the Zoning Code). Recommendation of Planning Commission : The Planning Commission reviewed the proposal at their meeting on September 28, 2005. The Planning Commission voted unanimously to recommend approval of the Zoning Code amendment with changes as reflected in the staff recommendation. 1500k ATTACHMENTS 1-6 6086k
7. RECOMMENDATIONS FROM OFFICERS AND DEPARTMENTS
A. City Manager
(1) DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE AMENDING TITLE 5 OF THE PASADENA MUNICIPAL CODE REQUIRING COMMERCIAL BUILDING OWNERS AND HOSPITALS OR MEDICAL FACILITIES TO PROVIDE TENANT LISTING OF INDEPENDENT CONTRACTORS AND PHYSICIANS PROVIDING SERVICES AT THOSE LOCATIONS AND IMPOSE FINES TO GARDENERS, CONTRACTORS OR MOBILE BUSINESSES THAT FAIL TO DISPLAY THEIR BUSINESS LICENSE PERMITS Recommendation of City Manager: It is recommended that the City Council direct the City Attorney to prepare an ordinance and return within 60 days with the proposed ordinance amending Title 5 "Business Licenses and Regulations" of the Pasadena Municipal Code to require: (1) Commercial building owners and hospital/convalescent homes to provide a quarterly tenant listing of independent contractors or out-of- town physicians providing services at their facilities within the City of Pasadena (Municipal Code Section 5.16.270 and Section 5.16.190). (2) Permit stickers to be affixed to mobile business vehicles and impose fines to those businesses that fail to display said permit (Municipal Code Section 5.16.120 and Section 5.16.180). 522k
(2) AUTHORITY OF BUSINESS TAX INSPECTORS TO ISSUE CITATIONS TO BUSINESSES THAT ARE NOT IN COMPLIANCE WITH THE BUSINESS LICENSE CODE SUBJECT TO THE ADMINISTRATIVE PENALTY PROVISIONS OF THE PASADENA MUNICIPAL CODE Recommendation of City Manager: Direct the City Attorney's Office to prepare an amendment to Pasadena Municipal Code, Section 5.04 providing that, in addition to the other penalty provisions, certain violations of the Business License and Regulations Code would be subject to the administrative penalty provisions and enforcement mechanisms of the Pasadena Municipal Code and return to City Council within 60 days. 508k
(3) ADOPTION OF RESOLUTIONS ELECTING TO BE SUBJECT TO THE PUBLIC EMPLOYEES MEDICAL AND HOSPITAL CARE ACT WITH RESPECT TO MEMBERS OF THE PASADENA ASSOCIATION OF CLERICAL AND TECHNICAL EMPLOYEES, THE SERVICE EMPLOYEES INTERNATIONAL UNION, THE PASADENA MANAGEMENT ASSOCIATION, THE INTERNATIONAL UNION OF OPERATING ENGINEERS, AND ALL UNREPRESENTED NON- SAFETY MANAGEMENT AND NON-MANAGEMENT EMPLOYEES; AND FIXING THE CITY'S CONTRIBUTION FOR EMPLOYEES AND ANNUITANTS AT CERTAIN AMOUNTS Recommendation of City Manager: It is recommended that the City Council adopt resolutions electing to be subject to the Public Employees Medical and Hospital Act (PEMHCA), for members of the Pasadena Association of Clerical and Technical Employees (PACTE), the Service Employees International Union, Local 347 (SEIU), the Pasadena Management Association (PMA), and the International Union of Operating Engineers, Local 501 (IUOE), all unrepresented non-safety Executive, Top, Middle and Professional employees, and all unrepresented Confidential Clerical, Technical Administrative, Hourly and Non-Represented employees, for the purposes of receiving medical benefits through the California Public Employees Retirement System. 3217k
B. City Council
8. COMMUNITY DEVELOPMENT COMMISSION MEETING
A. Approval of Minutes - November 7, 2005
B. APPROVAL OF FY 2005-06 ANNUAL ACTION PLAN FOR TEN-YEAR STRATEGY TO END HOMELESSNESS Recommendation of Chief Executive Officer: It is recommended that the Pasadena Community Development Commission approve the FY 2005-2006 Annual Action Plan for the 10-Year Strategy to End Homelessness. Recommendation of the Community Development Committee: On November 10, 2005, the Community Development Committee considered the subject recommendation regarding the FY 2005-2006 Annual Action Plan for the 10-Year Strategy to End Homelessness and recommended its approval. 840k
9. ORDINANCES
A. First Reading:
(1) Conduct first reading of "AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 16 AND TITLE 17 OF THE PASADENA MUNICIPAL CODE TO ELIMINATE THE SUBDIVISION COMMITTEE AND REPLACE IT WITH A HEARING OFFICER" (See related Item 6.A.)
1635k B. Second Reading: None
10. INFORMATION ITEMS
A. PREDEVELOPMENT PLAN REVIEW FOR A MIXED USE PROJECT AT 250 EAST UNION STREET Recommendation of City Manager: This report is for information only.
1130k B. FUTURE LIBRARY FUNDING TASK FORCE Recommendation of City Manager: This report is for information only. 1184k
11. PUBLIC COMMENT (Continued)
12. CLOSED SESSIONS (Continued, if necessary)
13. ADJOURNMENT SCHEDULED COUNCIL STANDING COMMITTEES
ECONOMIC DEVELOPMENT AND TECHNOLOGY COMMITTEE
(Chair Victor Gordo,Meets the third Monday of each month at 4:15 p.m., Pasadena
Senior Center,
85 E. Holly Street, Community Conference Room
November 21, 2005
December 19, 2005
FINANCE COMMITTEE (Chair Paul Little, Bill Bogaard, Joyce Streator, Sidney F. Tyler)
Meets the second and fourth Monday of each month at 4:15
p.m., Chamber Building,
117 E. Colorado Boulevard, Conference Room – 4th Floor
November 21, 2005 (Special meeting at 4:15 p.m., Chamber
Building Conference
Room – 4th Floor)
November 28, 2005 (To be canceled)
LEGISLATIVE POLICY COMMITTEE (Chair Bill Bogaard, Chris Holden, Sidney F. Tyler)
Meets the fourth Tuesday of each month at 4:15 p.m., Chamber
Building, 117 East
Colorado Boulevard, Conference Room – 6th Floor
November 22, 2005
December 27, 2005
MUNICIPAL SERVICES COMMITTEE (Chair Sidney F. Tyler,
Steve Haderlein,
Joyce Streator,)
Meets the third Wednesday of each month at 2:00 p.m.,
150 South Los Robles
Avenue, Pasadena Water and Power Conference Room, 2nd Floor
December 21, 2005
January 18, 2006
PUBLIC SAFETY COMMITTEE (Chair Steve Haderlein, Victor Gordo, Steve Madison)
Meets the first Monday of each month at 4:15 p.m., Chamber
Building, 117 East
Colorado Boulevard, Conference Room – 6th Floor
December 5, 2005
January 2, 2006 (To be cancelled)
FUTURE COUNCIL MEETING DATES
November 28, 2005 (To be cancelled)
December 5, 2005
December 12, 2005
December 15, 2005 (Special joint meeting with Los Angeles County Supervisor Michael Antonovich, 8:00 A.M., 6th Floor Conference Room)
December 19, 2005
December 26, 2005 (To be cancelled - Holiday)
January 2, 2006 (To be cancelled - Holiday)
January 9, 2006
January 16, 2006 (To be cancelled - Martin Luther King Holiday)
January 18, 2006 - Mayor’s State of the City Address, Maranatha
High School
Student Center, 7:00 P.M.
January 23, 2006
January 30, 2006
February 6, 2006
February 13, 2006 (To be cancelled - Lincoln’s Holiday)
February 20, 2006 (To be cancelled - Washington’s Holiday)
February 27, 2006
March 6, 2006
March 13, 2006
March 20, 2006
March 27, 2006
FUTURE PUBLIC HEARINGS:
December 5, 2005, 8:00 p.m. - Proposed Hillside Overlay District Zone Change
December 5, 2005, 8:00 p.m. - Appeal of Historic
Preservation Commission
decision to deny a Certificate of Appropriateness for the existing installation
of new
doors on the front and west side elevations of the house at 468 Rio Grande
Street
December 5, 2005, 8:00 p.m. - Continued Public Hearing:
Adopt a Resolution for the
Vacation of a Portion of Madia Street from Approximately 380 Feet East of Linda
Vista
Avenue to the East End of Madia Street
December 12, 2005, 8:00 p.m. - Call for Review of Hillside
Development Permit
No. 4458 (1147 La Loma Road)
December 12, 2005, 8:00 p.m. - The Urban Water Management Plan
December 19, 2005, 8:00 p.m. -Continued Public Hearing:
Designation of 580
N. Lake Avenue as a Landmark
December 19, 2005, 8:00 p.m. - Continued Public Hearing:
Appeal of Zoning
Hearing Officer Decision Regarding Conditional Use Permit No. 4501 and Tentative
Parcel Map No. 061201, 500 Madeline Drive
January 9, 2006, 8:00 p.m. - Inclusionary Housing In-Lieu Fee Schedule
January 23, 2006, 7:30 p.m. - Designation of 1361 Ridge Way as a historic landmark
January 23, 2006, 7:30 p.m.
- Designation of 341 Adena Street as a historic landmarkJanuary 23, 2006, 7:30 p.m. - Designation of 1000 San
Pasqual Avenue as a historic
landmark
February 6, 2006, 8:00 p.m. - Designation of 2011 North Raymond Avenue as a Historic Landmark
February 6, 2006, 8:00 p.m. - Designation of 970 Laguna Road as a Historic Landmark
COMMISSION VACANCIES